08-09-2023 Council Packet - Laserfiche WebLink

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Ramsey County │ Annex A: Volunteer and Donations Management 15 DART is available to agencies and volunteers at https://www.mnvoad.org/dart/. Agency use is free, and volunteers incur a small fee to process their background checks. • AidMatrix is a national online system that is sponsored by FEMA and utilized by many state and local government entities. AidMatrix will profile the needs of local government and NGOs so that donors can direct assistance to where it is needed, giving donors some choice as to where their donations are designated. Conversely, donors may also post an undesignated donation on the portal. Typically, a recipient organization is responsible for the retrieval of a donated good. However, transportation capabilities can also be a donation, often from the private sector. The portal includes a database function with the capacity to track all donor calls, donation transactions and inventory on a 24/7 basis. This allows for real-time reporting capabilities and provides a central clearinghouse for donations management activities. The AidMatrix Network is a disaster-relief supply chain that allows members to view donations and post specific needs as well as access warehouse and logistics tools. • Other data management and technology tools include those already in use by the County and its municipalities, such as Microsoft Office products. 3.4.4 SUPPLIES The following items, at a minimum, are needed to support the volunteer and donation management function and are readily available through existing stock or for purchase: • Identification supplies: name tags, vests, lanyards • Office equipment and supplies: laptops, combined printer/scanner/copier/fax, file organizers and file folders, clipboards, envelopes, pens and pencils, paper, tape, stapler and staples, and highlighters and/or markers • Communication equipment: cell phones and radios • Medical supplies: basic first aid kit • Personal protective equipment (PPE): dependent on the nature of the disaster and any concurrent emergencies (such as a pandemic or high flu season); masks, gloves, goggles, and sanitizer • Internal and external directional signage: signs for identifying the facility and directing traffic to appropriate parking, station identification, the flow of foot traffic, safety signs such as exits, and hazard identification • Forms and documents: a copy of this plan including all associated forms and templates, a copy of existing municipal volunteer management plans, a contact list containing operational partners and resource suppliers, and the local VCRT contact list • Laminator and badge-making supplies: materials, including a camera, ink, card stock, lanyards, laminate sheets, and software • Boxes: for sorting, organizing, and transporting donated goods • Fuel: needed to operate heavy equipment, vehicles, and potentially generators