08-09-2023 Council Packet - Laserfiche WebLink

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STAFF REPORT TO: Mayor Fischer and Members of the City Council FROM: Eric Seaburg, P.E., City Engineer Bryce Shearen, CPRE, Parks & Recreation Director DATE: August 9, 2023 RE: Partial Payment No. 3 & Change Order No. 2 – Pioneer Park Improvements ACTIONS TO BE CONSIDERED: Motion to approve Partial Pay Estimate No. 3 to Albrecht Company in the amount of $79,658.45. Motion to approve Change Order No. 2 to Albrecht Company in the amount of $62,169.00. BACKGROUND: The total amount earned by the Contractor on this partial pay request is $171,801.00. The amount previously paid is $83,552.50. Withholding a 5% retainage, the amount due is $79,658.45. Change Order #2 includes the addition of a new fiber optic line and connections from the public works building to the existing pavilion at Pioneer Park. The original plan did not include a fiber line, but as staff got a greater understanding of what was needed for cameras and WiFi at the new play node area, discussions with Metro-INET and fiber line installers began. Fiber is needed for this project to ensure the security cameras and WiFi function properly at the park. Staff received multiple quotes to have the fiber work completed and looked at options for installing underground conduit now, and fiber at a later time. This method was highly discouraged by all the fiber installers. When reviewing the quotes, staff found that Albrecht Company’s pricing was similar, and it made sense with Albrecht’s project understanding to wrap it into the park project at this time and Albrecht Company already had a subcontractor on-site to drill other conduit lines for the project. Additionally, Change Order 2 includes an upgrade to the water feature jets to include programmable and multi-colored LED lighting within each of the jet housings. The addition of ground lighting will enhance the appearance and experience within the park but can also be used to promote other uses of the space during off-peak times. SOURCE OF FUNDS: Park improvements will be funded through the City’s Capital Improvement Plan Fund (Fund 400), the 10% Fund (Fund 408), American Rescue Plan Act (ARPA) funds, a MnDNR Grant, and a donation from the Little Canada Recreation Association (LCRA).