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Ramsey County │ Annex H: Mass Care and Shelter 19 <br />3.1.9.4 Sharing of Shelter Client Information <br />In accordance with confidentiality considerations and data privacy laws, personal information about <br />shelter clients will not be released to the public and all staff will adhere to the County Data Security <br />Policy. Information about shelter operations and clients will be handled via American Disaster Welfare <br />Inquiry procedures. Only general information about the numbers of clients and other information <br />allowable under ARC, local, state, and national privacy rules, and deemed necessary to operations will <br />be shared with appropriate incident personnel. Media access is only provided under expressed <br />permission and accompaniment of the PIO. <br />3.2 Organization <br />All incidents begin and end at the local level. Municipalities retain primary responsibility for command <br />and control of incidents occurring within their jurisdiction unless a delegation of authority is in place. <br />This annex has been created with the understanding that critical tasks and key operational activities are <br />applicable to municipalities first unless there is a delegation of authority in place, the responsibility for <br />that function is already assigned to a county agency, or county support has been requested. <br />Typically, a municipality will organize an EOC response to support field response when support and <br />coordination of an incident is necessary. RCEOC activation is done at the discretion of the RCEMHS <br />Director or duty officer when large or extremely complex incidents occur to provide multi-jurisdictional <br />coordination, or at the request of an affected municipality. <br />The EOC substructure involved with overseeing the MCS function is displayed in the figure below. <br />Groups may be added, removed, or combined as needed to reflect the size and complexity of the <br />response. <br /> <br />Figure 2: Mass Care and Shelter EOC Organization Chart <br />MCS operations are a function of the Operations Section. Once the Annex is activated, the assigned Lead <br />will report to the EOC as the Mass Care Branch Director and will be supervised by the EOC Operations <br />Section Chief. The Mass Care Branch Director will coordinate with any MCS municipal liaisons working in <br />municipal EOC / Incident Command Posts (ICPs) and liaisons from voluntary agencies participating in <br />MCS functions. The Mass Care Branch Director may assign assistants and subordinates as needed.