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MINUTES <br />CITY COUNCIL <br />OCTOBER 25, 2023 <br />they could offer a time and materials method not to exceed $36,846. He stated that there is available <br />fund balance to absorb this expenditure. <br />Mayor Fischer commented that the signs were ordered over 18 months ago and have been in the <br />possession of the City for over one year. He respected that staff is already burdened along with <br />utilization of PTO. He asked how this project was not prioritized to be part of the workload for staff. <br />The Parks & Rec/Community Services Director replied that this was a priority and was conveyed as <br />such but unfortunately there was not a willingness for this to be a priority. <br />Mayor Fischer commented that he struggles with spending $40,000 on something the City should be <br />able to program in. He stated that if staff says they are unable to do so because of the workload, that <br />would be a different topic. He referenced the statement that if this were to be done in-house it could be <br />done in spring of 2024 and asked if that would cause disruption of anything else. The Parks & <br />Rec/Community Services Director replied that it would most likely be spring/summer of 2024 and <br />believed that it could be programed into what needs to be done. He did not see an issue with capacity <br />of staff. <br />Gutierrez commented that there may be snow in the next 48 hours and asked if the plantings would <br />need to wait for spring. The Parks & Rec/Community Services Director replied that they have had <br />good luck with plantings around the time of snow. He stated that his fear would be that this is <br />approved, it does snow, and this is delayed to spring and whether the contractor would still honor the <br />quote. He stated that if the weather holds out the contractor said he could get it done. <br />D. Miller commented that it is disappointing that this has taken so long. He recognized that the <br />weather is tricky and could prevent this from occurring until spring anyway. He asked if direction is <br />made to have staff install the signs, could there then be commitment from staff that this would get done <br />as it would be disappointing to make that direction and wait to be back in this situation and still pay <br />someone else to do it. He asked if landscaping is typically done in-house or contracted out. The Parks <br />& Rec/Community Services Director replied that they have hired it out in the past, but they should and <br />could do some of these smaller landscaping projects in-house. He stated that the plans are specific to <br />the plant type and where it needs to be planted. D. Miller commented that he would lean towards <br />waiting to have staff complete this. <br />The City Administrator commented that one additional possibility would be to open this to a <br />community project, similar to the community builds that are done for playgrounds. He noted that there <br />would be enough time to coordinate that type of project. Mayor Fischer agreed that would be a great <br />idea as some people in the community really enjoy those activities. T. Miller noted that would also <br />include a definitive timeline.. D. Miller commented on the scheduling as if that is done on a weekend <br />you are asking staff to come in on a weekend, but also recognized that you may get more volunteers on <br />a weekend. <br />Mayor Fischer introduced the following resolution and moved its adoption: <br />7 <br />