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<br /> <br /> STAFF REPORT <br /> <br /> <br /> <br />TO: Mayor Fischer and Members of the City Council <br /> <br />FROM: Bill Dircks, Public Works Director <br /> <br />DATE: October 25, 2023 <br /> <br />RE: City Hall Window Replacement <br /> <br /> <br />ACTION TO BE CONSIDERED: <br />Motion to approve replacement of five ground level windows and the clearstory windows above <br />the front door by Shaw Stewart in the amount of $52,250. <br /> <br />BACKGROUND: <br />The Kraus-Anderson facility assessment that was performed in 2021 highlighted some windows <br />that need to be replaced at City Hall. Most of the windows have been replaced in the building <br />over the past fifteen years, but there are five ground level windows and the large clearstory <br />windows above the front door in the lobby that have never been replaced. All of the windows <br />have shown signs of leaking and the clearstory windows have an aftermarket tinted film on them <br />that has started to fail and look bad. The new windows would have grey tinted glass rather than <br />a film. <br /> <br />The ground level windows to be replaced are the conference room, the two windows on each <br />side of the main lobby entrance, and the two offices on the north side of the building. They will <br />all be replaced with similar type frames on the exterior and interior. <br /> <br />Staff obtained two quotes for the work. Shaw Stewart and Gladstone Window and Door both <br />came out and looked at the windows. Shaw Stewart submitted a bid of $24,150 for sash set <br />ground level windows, which are recommended for this application for the ease of maintenance <br />and replacement in the future. They also submitted an alternate price of $28,100 for sash set <br />clearstory windows above the front door. <br /> <br />Gladstone Window and Door submitted a bid of $29,410.35 for the ground level windows and <br />did not submit a bid for the clearstory windows. <br /> <br />Shaw Stewart works with a reputable contractor for installations and the contractor said the <br />installations should be pretty smooth. There may be some re-routing of foot traffic necessary <br />while the clearstory windows are being replaced but they were confident they could come up <br />with a solid plan. There is approximately seventeen weeks of lead time for the window <br />production so this work will likely not be completed until late-winter into spring. <br /> <br />