11-29-2023 Council Packet - Laserfiche WebLink

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CONTRACTUAL SERVICES Overview The City of Little Canada is proactive in exploring contracting opportunities in order to realize efficiency and cost savings. Contracts are to be reviewed at a minimum every five years. The largest contracted service is for police services. These services are contracted with Ramsey County Sheriff’s Department. The City of Little Canada is one of seven jurisdictions in the County to participate in this service. Managers/Administrators of each participating jurisdiction meet monthly to review operations, set the budget, and discuss service level in a cooperative manner that helps keep police costs as low as possible while meeting the public safety needs of our communities. In addition, the City contracts attorney, engineering, and animal control services. Service Areas  Police  Animal Impound  Engineering  Attorney 2022/2023 Departmental Accomplishments  Presented various changes in police services funding formulas to other contract cities  Request for Professional Services (RFP) Audit Services 2024 Departmental Goals  Monitor and review Ramsey County Sheriff’s Department contract and explore alternative options  Monitor and review contracts as necessary (Legal, Engineering, Audit Services, etc.) Budgetary Commentary Police Budget – The City of Falcon Heights will be withdrawing from the RCSO contract at the end of 2023, which creates an additional strain on the remaining six contract cities. The City of Little Canada’s share of the RCSO contract will increase from 15.5% in 2023 to 17.46% in 2024. The City of Little Canada’s portion of the contract is increasing a net of 10.34% or $176,387 when considering the net contract (expenditures less revenues). This 10.34% increase for contracted police services is the largest year-over-year increase over the last several years. 2020 2021 2022 2023 2024 Expenditures 1,611,433.00 1,680,892.00 1,697,946.00 1,788,199.00 1,969,208.97 Revenues 97,955.00 90,983.00 83,767.00 81,935.00 86,558.00 Net 1,513,478.00 1,589,909.00 1,614,179.00 1,706,264.00 1,882,650.97 $ Change 76,431.00$ 24,270.00$ 92,085.00$ 176,386.97$ % Change 5.05%1.53%5.70%10.34% Attorney Budget – There is 5.76% increase to this budget for 2024. The Attorney Budget was prepared by reviewing the 5-year average for attorney services. In addition to the 5-year average, there is $10,000 in the budget for civil litigation services that have not been needed in the past 5 years but will likely be utilized in 2024 and $5,000 for a possible increase due to a possible RFP in 2024. Engineering – The Engineering Budget includes a 12.06% increase or $3,750 The budget is more in line with the 2022 Actual. 31