12-20-2023 Council Packet - Laserfiche WebLink

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STAFF REPORT TO:Mayor Fischer and Members of City Council FROM:Heidi Heller, City Clerk/HR Manager DATE:December 20, 2023 RE:2024 Designation of a Legal Newspaper ACTION TO BE CONSIDERED: Motion to designate the Pioneer Press as the City of Little Canada’s legal newspaper for 2024. BACKGROUND: The City has received quotes from the Pioneer Press and Press Publication (Vadnais Press) for 2024 Legal Newspaper designation. Below is a comparison of the quotes: Pricing for the Pioneer Press and Vadnais Press. 2024 2023 Pioneer Press Vadnais Press Legal Rates $7.28/Column Inch $13.91/Column Inch ($0.52/line)($1.55/line) 14 lines per column inch 9 lines per column inch Since October 2019 there has not been any community newspapers specific to Little Canada so the best alternative options are the Pioneer Press or Vadnais Press. Both newspapers are available online and in print versions, with the legal publications available online for anyone to view for free. The Pioneer Press is published daily and legal publications can be published any day of the week. The Pioneer Press has had rate increases of approximately 4.5% since 2021 (2019 & 2020 had no increases). The increase for 2024 is 6.1%. Staff has been extremely satisfied with their service for legal notices and the ability to publish seven days a week. The Vadnais Press is published once a week. State Statute requires publication in a newspaper for all public hearings. The preferred newspaper for a city’s publications is one that is located in that city and delivers to that city’s residents, otherwise it essentially is up to the Council’s discretion which newspaper to use as long as all of the Council members agree. Both of these options are a “qualified newspaper” per state statute. STAFF RECOMMENDATION: Staff recommends that the Council designate the Pioneer Press as the Little Canada Legal Newspaper for 2024.