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CITY OF LITTLE CANADA <br />PROCEDURES FOR ACCESS TO PUBLIC AND PRIVATE DATA <br />GENERAL <br />All requests to inspect data, or for copies, or for summary data, must be in writing. Requests <br />should be directed to the Responsible Authority. All requests to inspect data will be limited to <br />normal business hours of the city. Every attempt will be made to comply with requests in an <br />appropriate and prompt manner as specified by these procedures and by the Minnesota <br />Government Data Practices Act. <br />EXAMINATION OF THE DATA <br />1.Public Data. Any person upon request to the Responsible Authority may examine public <br />government data without charge. <br />2.Private or Nonpublic Data. Examination of private or nonpublic government data is <br />available without charge only to: a) the subject of the data; b) people within the City whose <br />work assignment reasonably requires access; c) agencies authorized by State or Federal law; and <br />d) agencies or individuals who have the express written consent of the subject of the data. Any <br />such person or agency seeking examination must identify him or herself by presenting a <br />Minnesota Driver’s License or other picture identification card acceptable to the Responsible <br />Authority. <br />3.Confidential or Protected Nonpublic Data. Examination of confidential or protected <br />nonpublic data is limited to: a) persons within the City whose work assignments reasonably <br />require access, and b) agencies or individuals authorized by State or Federal law to gain access. <br />Any such person or agency seeking examination must identify him or herself by appropriate <br />identification acceptable to the Responsible Authority. The Responsible Authority cannot <br />disclose the actual confidential data to the subject of the data but, upon request, shall inform the <br />subject whether confidential data is maintained on him or her. The subject of the data may gain <br />access to this knowledge only upon: a) appearance at the City office with Minnesota Driver’s <br />License or other picture identification acceptable to the Responsible Authority or, b) appearance <br />by the subject’s personal representative identified by a Minnesota Driver’s License or other <br />picture identification acceptable to the Responsible Authority and with a written and notarized <br />authorization by the subject of the data. <br />4.Explanation of Data. Upon request to the Responsible Authority, any person may receive <br />an explanation of the content and the meaning of the data that has been received or inspected. <br />5.Copies of the Data. Any person, upon request to the Responsible Authority, may receive <br />copies of any data that he or she is entitled to inspect. The Responsible Authority will provide <br />copies within a reasonable time after receipt of the request and charge the requesting party the <br />actual costs of the material and any special costs to produce the copies. The fee is $.25 per page <br />for copies that includes the labor involved in preparation of the data requested.