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27 <br />SECTION 11 – ELECTED OFFICIALS DEVICE ALLOWANCE <br />Purpose <br /> <br />The purpose of this policy is to provide the City Council with a device of their choosing for <br />downloading, and viewing agenda packets in a paperless format. . <br /> <br />Policy <br /> <br />Each member of the City Council will be provided an allowance of up to $1,000 every four years <br />to be used to purchase a device of their choosing for downloading and viewing agenda packets and <br />other city information in a paperless format. The device chosen will then be the personal property <br />of the elected official. If the elected official wishes to purchase a device that costs over the <br />allowance amount, they would bear the cost over the allowance amount. The allowance amount <br />will be adjusted as necessary to allow for the acquisition of sufficient devices. <br /> <br />Payment of the allowance will occur after the elected official provides documentation of the <br />expenditure(s) up to the allowed amount. Expenditures are allowed for the device itself and any <br />appropriate application to aid in the viewing of the agenda and for making notes on the same. The <br />elected official will own the device, and each member will be responsible for maintaining the <br />device at their own cost. Each member will also be responsible for purchasing any applications <br />needed to view/make notes on agenda materials, and for knowing how to utilize the device. If an <br />elected official prefers a paper agenda packet, the allowance will not be available for the purchase <br />of any devices associated with a paperless agenda packet. The allowance is not to be used to pay <br />for internet access, any wireless phone service, or other applications not specifically approved by <br />the City Council. Official City of Little Canada e-mail will be supported; however, the laptop or <br />tablet computers are a personal device and must be treated as such. If service is required for any <br />device, it will need to be provided by a third party, as the city does not have the capacity to support <br />these personal devices. <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br />Approved by Council 06-24-2019