07-10-2024 Workshop Minutes - Laserfiche WebLink

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MINUTES OF THE WORKSHOP MEETING CITY COUNCIL LITTLE CANADA, MINNESOTA JULY 109 2024 Pursuant to due call and notice thereof a Workshop meeting of the City Council of Little Canada, Minnesota was convened on the 1 Oth day of July, 2024 in the Conference Room of the City Center located at 515 Little Canada Road in said City. Mayor Tom Fischer called the meeting to order at 6:00 p.m. and the following members of the City Council were present at roll call: ROLL CALL: In attendance were Mayor Fischer, City Council Members T. Miller, Gutierrez, Kwapick and D. Miller. Absent: None. ALSO PRESENT: City Administrator Chris Heineman, Community Relations Manager Laura Linehan and City Clerk/HR Manager Heidi Heller. REVIEW PROPOSAL FOR ALTERNATIVE BENEFITS The City Clerk stated that staff had suggested personnel policy changes and would bring back specific policy language for the items that the Council was supportive of. She reviewed the new Minnesota Paid Leave law that was passed by the Legislature in 2023 with a start date of 2026. She explained that the Council will need to decide in 2025 how much of the cost they will cover. She stated that Council could also opt to expand on the MN Paid Leave for parental leave. She reviewed the options for added paid leave and will bring back suggestions. There was Council consensus that the proposal for the city apparel was acceptable as presented and add one clothing item per term for Commissioners. The City Clerk explained that for safety she requires at least two people to be at city hall at all times if the building is unlocked, but that is often difficult due to the small number of staff, particularly on Fridays. She noted that staff who are scheduled to work would still be there working, but staff is proposing the building be closed. There was Council consensus to close city hall at noon on Fridays. Staff will bring back the other items for discussion at a later date. DISCUSS ORGANIZED COLLECTION REQUEST FOR PROPOSAL The City Administrator explained that the current organized collection contract with three haulers will expire on December 31, 2024. He stated that there is an option to extend it again for another two years, but it is unlikely that the current contract's low two percent annual price adjustment would continue into an extension. He explained that there is also the option to issue a Request for Proposal and consider going from three haulers to one or two. There was Council consensus to move forward with a request for proposal for a single hauler in the city.