08-14-2024 Council Packet - Laserfiche WebLink

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City of Little Canada – Solar on City Hall - RFP Page 10 • Equipment ordered • Construction begins • Electrical generation begins • The goal is to have systems installed in calendar year 2025 or 2026 depending on re-roofing schedule XV. SELECTION COMMITTEE The city has established a Selection Committee to evaluate provider proposals. The evaluation of each proposal will be based on technical criteria and qualifications, reference checks, and other information which will be gathered independently. XVI. CITY RESPONSIBILITY The city will be responsible for the following: • Providing all available building plans and records for the city hall as needed. XVII. PROVIDER SELECTION CRITERIA The city based on the requirements of this RFP has designated the following items as selection criteria for the successful provider(s). A. Proposal Completeness: The measure for which the provider has provided all the requested information in a clear non ambiguous way to the city as request in this RFP. B. Cost/Best Value to the city: Cost information provided by the provider detailing the cost to the owner and potential savings over a 25-year period. C. Photovoltaic engineering, project and construction experience, including a minimum of five successfully photovoltaic projects within the scope of this RFP. D. Photovoltaic safety record. Specific example of a professional safety track records including any OSHA major safety violations. E. Project engineering analysis. Information provided by the provider detailing the estimated KWh generated by the proposed photovoltaic systems in this RFP; including all necessary assumptions for example sunlight availability, dark time, maintenance down time, MTBF (mean time between failures), efficiency of the systems proposed, efficiency losses, net metering, etc. F. Photovoltaic performance monitoring. The ability to monitor the system online to ensure performance. G. Understanding of Minnesota Solar on Public Buildings Grant Application. XVIII. RIGHT TO REJECT PROPOSALS Bid proposals shall remain valid for 60 days after opening of the proposals. The city reserves the right to reject any or all proposals submitted and no representation made herein that any contract will be awarded pursuant to this RFP or otherwise. The city reserves the right to reject the project in its entirety should the city not receive the Minnesota Solar on Public Buildings Grant.