09-11-2024 Council Packet - Laserfiche WebLink

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Apadana and three other vendors also offered a larger project that would include the southeast portion of the roof. This would result in more energy savings over time but would be more expensive up front and would have more maintenance and equipment involved. There are also a number of trees on the east/southeast side of the property that would inhibit the sun from getting to the panels. Staff does not think it would be a good idea at this time to pursue a larger project. There is information on the optional larger project in the Apadana proposal included in the packet. The total cost for the south portion of the roof project is $54,390. Assuming the city receives grant funding and federal tax credit payment the actual cost to the city will be $5,439. Additional costs may be incurred if the electrical service or any electrical panels at City Hall need to be upgraded. Funds are available, and these costs can be programmed into the Capital Infrastructure Plan for 2025. As a reminder, if awarded the grant, staff would coordinate the installation of the solar panels with the planned 2025 Capital Improvement Plan project to re-shingling the City Hall roof. BUDGET: At this time, there is no budgetary impact; however, the anticipated city match for a solar installation will be budgeted within the 2025 Capital Improvement Plan budget for consideration. Based on the proposal and 60% award of project costs, staff has determined the budgetary impact to the 2025 Capital Improvement Plan would be $5,439 with additional costs possible if upgrades to the Xcel service or electrical panels need to be made. RECOMMENDATION: Staff recommends the City Council direct staff to authorize acceptance of the proposal for solar on City Hall from Apadana Energy (See full RFP response Attachment A). ATTACHMENTS: • Attachment A: Request for Proposal Response from Apadana Energy