05-27-81 Council Minutes - Laserfiche WebLink

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MINUTES City Council May 27, 1981 The City Clerk reported that the City's utility statements are mailed on the 75th of each month and are due the 15th of the fol1owing month. It is 10 days after the 15th of the month in which the statements are due that the City actually charges the penalty. Mr. Holland reported that Glasrud & Associates receives the statements shortly after checks are issued, and therefore, does not process the statements until ~he 15th of the following month in which they are received. Mayor Hanson po~nted out that in severa7 instances the statements are over 60 days late. Mr. Holland again expressed concern that the City was compounding the penalty charge. Mr. Holland stated that this compounding of the penalty is considered an 9nterest charge. Councilman Fahey stated that he felt the City should not be charging a penalty on top of a penalty. However, Fahey would not change the 10% penalty charge the City is currently charging on late utility statements. Fahey suggested that Mr. Holland get together with the City Clerk to determine in which instances the City compounded the penalty charge, and the City should waive those amounts. The City Clerk po9nted out that in the Fall of 1979 the Council waived the penalty charge for the Venetian Inn on some utility statements that were paid within 5 days of the penalty date. This was due to a change in the billing procedures of the City. Councilman Fahey agreed that the City should do the same for Ted Glasrud & Associates on those statements which the Council has before them tonight, namely for the years 1979 and 1980. Mr. Fahey introduced the following resolution and moved its adoption: RESOLUTION N0. 81-5-254 - INSTRUCTING TNE CITY CLERK TO SIT DOWN WITN A REPRESENTATIVE Of TED GLFlSRUD & FlSSOCIATES AND GO OVER THEIR UTILITY STATEMENTS AND If ANY OF THESE STATEMENTS ARE FOUND TO HAVE BEEN PAID WITHIN FIVE DAYS OF THE PENALTY DATE, THE PENALTY ON THOSE STATEMENTS ShiOULD BE REFUNDED, AND IF IT IS FOUND THAT THE CITY HAS BEEN COMPOUNDING A PENALTY CFIARGE ON Fl PENALTY, THOSE AMOUN7S ARE TO QE REFUNDED, FlND fURTHER INSTRUCTING THE CITY CLERK THAT IF THERE ARE ANY CHARGES THAT THE CLERK AND TED GLASRUD & ASSOCIATES CANNOT AGREE ON, THESE ARE TO BE BROUGNT BEFORE THE COUNCIL FOR REVIEW The foregoing resolution was duly seconded by Mrs, Scalze. Pyes (5) fahey, Scalze, Flanson, Forsberg, Nardini. Nayes (O). Resolution declared adopted, This resolution appears in Resolution Book No. 7, Pages 1II8 and 189. P~r. Ho1land informed the Council ~at a utility statement received by Ted Glasrud & Associates in November of 1978 and paid during 1979 Page -2-