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HomeMy WebLinkAbout08-14-91 Council MinutesMINUTES OF THE REGULAR MEETING CITY COUNCIL LITTLE CANADA, MINNESOTA AUGUST 14, 1991 Pursuant to due call and notice thereof a regular meeting of the Council of the City of Little Canada, Minnesota was held on the 14th day of August, 1991 in the Council Chambers of the City Center located at 515 Little Canada Road in said City. Mayor Raymond Hanson chaired the meeting and called it to order at 7:30 P.M. and the following members of the Council were present at roll call: MEMBERS PRESENT: Mayor Mr. Raymond Hanson Council Member Mrs. Beverly Scalze Council Member Mr. Bill Blesener Council Member Mr. Rick Collova Council Member Mr. Jim LaValle ALSO PRESENT: City Admin. Mr. Joel Hanson City Attorney Mr. Tom Sweeney City Engineer Mr. Mike Lynch Cable TV Prod. Mr. Bill Bruce Rec. Secretary Mrs. Kathy Glanzer MINUTES Mr. Blesener introduced the following resolution and moved its adoption: RESOLUTION NO. 91-8-262 - APPROVING THE MINUTES OF THE JULY 24, 1991 REGULAR COUNCIL MEETING AS SUBMITTED The foregoing resolution was duly seconded by LaValle. Ayes (5) Blesener, LaValle, Hanson, Collova, Scalze. Nays (0). Resolution declared adopted. Mrs. Scalze introduced the following resolution and moved its adoption: RESOLUTION NO. 91-8-263 - APPROVING THE MINUTES OF THE JULY 24, 1991 CLOSED COUNCIL MEETING AS SUBMITTED The foregoing resolution was duly seconded by Blesener. Ayes (5) Scalze, Hanson, Collova, Blesener, Scalze. Nays (0). Resolution declared adopted. Page 1 MINUTES CITY COUNCIL AUGUST 14, 1991 Mr. Blesener introduced the following resolution and moved its adoption: RESOLUTION NO. 91-8-264 - APPROVING THE MINUTES OF THE JULY 30, 1991 SPECIAL COUNCIL MEETING AS SUBMITTED The foregoinq resolution was duly seconded by LaValle. Ayes (5) Blesener, LaValle, Scalze, Hanson, Collova. Nays (0). Resolution declared adopted. Mrs. Scalze introduced the following resolution and moved its adoption: RESOLUTION N0. 91-8-265 - APPROVING THE MINUTES OF THE JULY 31, 1991 SPECIAL COUNCIL MEETING AS SUBMITTED The foregoing resolution was duly seconded by Blesener. Ayes (5) Scalze, Blesener, Collova, LaValle, Hanson. Nays (0). Resolution declared adopted. ANNOUNCEMENTS On behalf of the Council, Mayor Hanson extended sympathy to two long-time families in the City on the recent passing of Clement Bougie and Charles Broulet. Hanson also extended his thanks to everyone involved in the Canadian Days Celebration this past weekend. MODIFICATION Hanson opened the public hearing to consider the OF TIF adoption of a modified Tax Increment Financing Plan FINANCING relating to Thunder Bay Tax Increment Financing PLAN District No. 1. THUNDER BAY DISTRICT The City Administrator reported that modification of this plan will allow for the use o£ excess TIF funds to cover the City's share of costs related to the Thunder Bay drainage ditch improvement as well as Pioneer Park's share of the DeSoto Street road improvement. There was no one from the general public present wishing to comment on this matter. Upon motion by Blesener, seconded by LaValle, the public hearing was closed. Mr. Blesener introduced the following resolution and moved its adoption: Page 2 MINUTES CITY COUNCIL AUGUST 14, 1991 RESOLUTION NO. 91-8-266 - APPROVING THE MODIFICATION OF THE TAX INCREMENT FINANCING PLAN FOR THUNDER BAY TAX INCREMENT FINANCING DISTRICT NO. 1, WITHIN THUNDER BAY DEVELOPMENT DISTRICT, AS ENLARGED The foregoing resolution was duly seconded by LaValle. Ayes (5) Blesener, LaValle, Scalze, Hanson, Collova. Nays (0). Resolution declared adopted. VACATION Hanson opened the public hearing to consider the PORTION OF vacation of a portion of the Country Drive road COUNTRY DR. right-of-way. The City Administrator reported that this vacation has been requested by the developer of the Kandice Heights II project to correct an oversight in similar vacation proceedings held last fall. At that time 4 1/2 feet of road right-of-way for Nadeau Road was vacated. However, there is an area where Country Drive road right-of-way overlapped, and this is the right-of-way now being requested to be vacated. The Administrator requested that any action to vacate the right-of-way be subject to retention of necessary utility easements as well as execution and performance under the Kandice Heights Phase II Development Agreement. This vacation, as well as the one approved last fall, would not become effective until the developer performs under the Development Agreement. There was no one from the general public present wishing to comment on this matter. Upon motion by Scalze, seconded by Blesener, the public hearing was closed. LaValle reported that he received a phone call from a Burke Lane resident who wants to make sure that LEB Development continues to work on their problems at the Kandice Heights Phase I building. The City Administrator reported that the City is monitoring the situation at Kandice Heights I, and has been in contact with Sue Nelson, who is representing the Burke Lane neiqhborhood, on the matter. Mrs. Scalze introduced the following resolution and moved its adoption: RESOLUTION N0. 91-8-267 - APPROVING THE VACATION OF A PORTION OF COUNTRY DRIVE ROAD RIGHT-OF-WAY AS DESCRIBED IN CORRESPONDENCE ON PAGE 16 OF THE AGENDA SUBJECT TO RETENTION OF NECESSARY UTILITY EASEMENTS BY THE CITY AND SUBJECT TO EXECUTION AND PERFORMANCE UNDER THE KANDICE HEIGHTS PHASE II DEVELOPMENT AGREEMENT Page 3 MINUTES CITY COUNCIL AUGUST 14, 1991 The foregoing resolution was duly seconded by Collova. Ayes (5) Scalze, Collova, Hanson, Blesener, LaValle. Nays (0). Resolution declared adopted. VACATION oF The Mayor opened the public hearing to consider the PORTION OF vacation of a portion of the Condit Street road right- CONDIT STR. of-way. RON CARLSON Mr. Ron Carlson appeared before the Council reporting that he has petitioned for the vacation of the Condit Street road right-of-way adjacent to his property on Burke Lane. Carlson reported that he presented his proposal to the Park Commission which has recommended vacation of the west 15 feet of the right-of-way and retention of the east 15 feet by the City for future walkway access to the Water Works property. Carlson reported that his reason for requesting the vacation is so he can set the house he plans to build on his property closer to the street. Carlson explained that his lot is pie-shaped and has about 60 feet of frontage at the street. The City previously granted him a variance for a 10 foot sideyard setback on his property line abutting the Condit right-of-way. But even with this variance he would have to set his house back about 125 feet from the street. The additional 15 feet from Condit Street would allow him to move the house up 30 or 40 feet closer to the street. Blesener asked about the location of the Gagne driveway. The City Administrator reported that it appears that the Gaqne driveway encroaches on the Condit Street right-of-way. However, without a survey it is difficult to determine the exact amount of encroachment. The Administrator recommended that the vacation be subject to Mr. Gagne relocating his driveway so that he is not utilizing public right-of-way. Carlson believed that a portion of the Gagne driveway was on the right-of-way, and pointed out that Mr. Gagne did siqn the petition in support of the vacation. Scalze asked if the Carlson property was considered a corner lot. Carlson replied that his property was considered a corner lot, therefore, the setback on his lot line adjacent to Condit right-of-way was to have been 30 feet. However, the City has granted him a variance for Page 4 MINUTES CITY COUNCIL AUGUST 14, 1991 a 10 foot sideyard setback. Even with the variance, it would be necessary to set his house back 125 feet. Carlson reported that he would like to move his house farther forward on the lot so that he can put in a basement bathroom. Carlson pointed out that with the vacation he could move the house 30 to 40 feet closer to the road, but would still be behind the other houses on Burke Lane. Blesener suggested that should the vacation be approved, the Carlson property would no longer be a corner lot and the variance would be unnecessary. Blesener pointed out that the issue of vacation of this portion of Condit Street has come up before. The vacation was never approved in the past because there was some question about how the area would develop. However, this issue has now been resolved. Blesener pointed out the letter from Sue Nelson, representing the Burke Lane neighborhood, expressing concern with retention of walkway access to the Water Works property. The neighborhood is concerned that the trail will attract people from outside the neighborhood resulting in a parking problem. Blesener stated that in this case the trail access would be provided for the neighborhood, and not intended to draw from outside the area. Carlson pointed out that the Park Commission indicated that there is another access point further west, therefore, when an access is developed, there are two options to choose from. Collova pointed out that if a walkway is developed from Burke Lane, it will be necessary to construct a bridge to cross the creek. Hanson suggested that given the width of Condit Street and Burke Lane, it may be advisable to post these streets as no parking. There was no one else from the general public present wishing to comment on this matter. Upon motion by Blesener, seconded by LaValle, the public hearing was closed. Council discussed whether or not the Carlson property would have corner lot status after the vacation, thus affecting the need for the setback variance. It was suggested that this issue be left to the discretion of the City Planner. Page 5 MINUTES CITY COUNCIL AUGUST 14, 1991 Mr. Blesener introduced the following resolution and moved its adoption: RESOLUTION NO. 91-8-268 - VACATING THE WEST 15 FEET OF THE CONDIT STREET RIGHT-OF-WAY FROM BURKE LANE TO THE WATER WORKS PROPERTY WITH RETENTION OF THE EASTERLY 15 FEET OF SAID RIGAT-OF-WAY FOR UTILITY AND TRAIL PURPOSES AND REQUIRING THAT THE DRIVEWAY WHICH IS ENCROACHING ON THE RIGHT-OF-WAY BE REMOVED FROM TAE RIGHT-OF-WAY The foregoing resolution was duly seconded by LaValle. Ayes (5) Blesener, LaValle, Scalze, Collova, Aanson. Nays (0). Resolution declared adopted. NORTHWEST Kay Andrews, Executive Director of Northwest Youth & YOUTH & Family Services appeared before the Council to give FAMILY an update on her organization. Andrews outlined the SERVICES past history of the organization noting that it was founded 15 years ago through a Joint Powers Agreement by nine communities in the northwest Ramsey area. The City of St. Anthony joined the group later. Northwest has provided the City of Little Canada with a variety of services throughout this time. Andrews reported that 1991 funding levels requested of Little Canada are $8,178. Total cost of services provided to Little Canada in 1990 would have been $21,100. Therefore, Northwest is offering quality service at a reasonable price. Northwest will be requesting $9,025 in funding from Little Canada for 1992. This increase reflects adjustments made based on 1990 Census figures as well as a 3% cost-of-living increase. Andrews noted that the increase based on population adjustments is actually being phased in over a two year period due to the economic pressures that City government is under. At this point in the meeting, Andrews presented a video which detailed the types of services that Northwest offers. Sandy Martin, Shoreview's representative to Northwest~s Board of Directors, appeared before the Council. Martin stated that she has been extremely impressed with the fiscal responsibility of this organization. Martin also felt that Northwest was a perfect example of cooperation and consolidation efforts of local governments that has already occurred. Martin pointed out that Northwest is accessable to the communities and affordable to everyone. Martin urged the City~s continued financial support of Northwest and encouraged Page 6 MINUTES CITY COUNCIL AUGUST 14, 1991 citizens of Little Canada to avail themselves of the services. Scalze pointed out that in reviewing the financial information submitted, it appears that Little Canada's ratio of number of cases for 1990 in relation to the City's contribution and population is less than that of other cities. Scalze questioned a larger contribution for 1992 when case levels are falling below the norm. Andrews agreed that Little Canada residents are not using Northwest's services as much as some other cities, and suqgested that perhaps a mailing to citizens informing them of the services available is what is needed. Andrews pointed out that the Joint Powers Agreement between the cities set up funding levels based on population rather than use of services. Scalze pointed out the difficult budget situation and stated that in most areas the City is looking to cut rather than increase spending. Andrews stated that she understood the financial situation and that is why the increase was spread out over a two-year period. Blesener suggested that information on Northwest Youth and Family Services be included in the City's next newsletter. Blesener expressed concern with revenue surpluses that Northwest has on hand, and suggested that it might be wise to assist the cities and dip into these fund balances. Blesener noted that any increase will be very difficult for the City to do at this time. Andrews encouraged Little Canada to appoint either a Council Member, staff inember, or citizen-at-large as the City's representative to the Board of Director's of Northwest Youth and Family Services. APPLICATION Kim Howard, President of the National Association of FOR LAWFUL Temporary Services of MN, appeared before the Council GAMBLING requesting approval of an Application for Exemption LICENSE from Lawful Gambling License so that her organization NATIONAL can hold a gold plate dinner at the Venetian Inn on ASSOC. OF Sunday, October 6, 1991. Proceeds from the dinner will TEMPORARY be donated to the Minneapolis Children's Medical SERVICES Center. OF MN Mr. LaValle introduced the following resolution and moved its adoption: RESOLUTION NO. 91-8-269 - APPROVING THE APPLICATION FOR EXEMPTION FROM LAWFUL GAMBLING LICENSE FOR THE NATIONAL ASSOCIATION OF TEMPORARY SERVICES OF MN FOR GOLD PLATE PAGE 7 MINUTE5 CITY COUNCIL AUGUST 14, 1991 DINNER TO BE HELD AT THE VENETIAN INN ON OCTOBER 6, 1991 WITH THERE BEING NO SALE OF PULL-TABS BY THIS ORGANIZATION AT THE EVENT The foregoing resolution was duly seconded by Blesener. Ayes (5) LaValle, Blesener, Collova, Scalze, Hanson. Nays (0). Resolution declared adopted. TEMPORARY Council reviewed the application submitted by the LIQUOR Recreation Association for temporary liquor license in LICENSE conjunction with their North Country Classic to be held REC ASSOC. September 6-8, 1991 in Pioneer Park. It was noted that appropriate evidence of insurance coverage has been submitted. Mr. Blesener introduced the following resolution and moved its adoption: RESOLUTION N0. 91-8-270 - APPROVING A TEMPORARY LIQUOR LICENSE FOR THE RECREATION ASSOCIATION IN CONJUNCTION WITH THEIR NORTH COUNTRY CLASSIC TO BE AELD IN PIONEER PARK SEPTEMBER 6-8, 1991 AND WAIVING THE LICENSE FEE The foregoing resolution was duly seconded by LaValle. Ayes (5) Blesener, LaValle, Scalze, Hanson, Collova. Nays (0). Resolution declared adopted. PETITION Mr. Roger Stanke submitted to the Council a petition FOR ROAD signed by the majority of property owners in Ryan IMPROVEMENT Industrial Park for repair of pot holes as well as RYAN road repair within the Park. Stanke stated that the INDUSTRIAL property owners want to see the pot holes filled PARK immediately and a plan put together for repair of the roads. Stanke felt that the road situation is totally out-of-hand and felt there would be a serious accident because of it. The City Engineer agreed that the roads within the Park are in need of repair. The Engineer pointed out that over the past several years the road has been overlaid once and milled twice. Stanke again asked for the pot holes to be filled at this time and that the City Engineer draw up plans for repair of the road. Once those plans and cost estimates are available, the property owners could review them and take it from there. The City Engineer pointed out that filling the pot holes would only be a temporary measure until major repair work is done. The City Engineer suggested Page 8 MINUTES CITY COUNCIL AUGUST 14, 1991 that a feasibility report is necessary at this time, and the feasibility report will look at two options. The first would be an inexpensive, short-term fix that would include patching, leveling and overlay. The second option would be total reconstruction of the street plus utilities. The Engineer stated that it would not be feasible to get a project underway this year under the 429 process. A spring project would be anticipated. Scalze asked the cost of filling the potholes could be covered under the 429 process. The City Engineer felt that this cost was just a normal maintenance issue and a temporary correction only. Scalze pointed out that the Council is of the mind that something needs to be done with the streets in Ryan Industrial Park, and suggested that the cost of filling potholes be included in the 429 improvement in the spring. 5calze felt pothole repair would be expensive. Frank Frattalone, property owner in the area, estimated the cost of filling potholes at $1,000. Blesener pointed out that the road improvement was discussed in the past but never undertaken since it was an expensive project. Blesener pointed out that now there are new methods and options available that might bring down costs. The City Engineer agreed that the new fabrics available would require less excavation of sub-materials. Aowever, the Engineer estimated that a 9-ton, 32-foot wide road with curb and gutter, fabric and drain tile would cost $200 per foot. Frattalone sugqested a 7-ton road to bring down costs. Frattalone suggested that the road could be posted in the spring to extend its life. The Engineer did not believe there would be a substantial cost savings going from a 9-ton road to 7-ton. The Engineer pointed out that this is one of the most difficult areas to build a road, and felt a 9-ton road would provide the longest life. Blesener did not believe it would be feasible to post weight limits on the road. Blesener pointed out that the road was not constructed to City standards, therefore, was never accepted as a City street. Blesener stated that the cost of a road Page 9 MINUTES CITY COUNCIL AUGUST 14, 1991 improvement would be assessed against the benefitting properties. Stanke pointed out that the City issued building permits in Ryan Industrial Park. Collova pointed out that without the road that was constructed, the property would never have been developed. Scalze stated that because this happened in 1974 or 1975 does not make it right, and the City should not do the same thing again. Stanke pointed out that the City came up with money to assist in the reconstruction of Payne Avenue. Blesener replied that in the instance of Payne Avenue, those property owners paid for a road in the first place. Surplus TIF funds were used to assist the project, that there are no surpluses to assist in this case. One of the Ryan Industrial Park property owners suggested that the feasibility study be put together. Once cost estimates are known, the property owners can discuss their legal options in view of the fact that the City issued building permits for the park. The property owner felt that someone needed to be held liable for the situation, and felt that the property owners in the park have paid their fair share. Blesener pointed out that the property owners in Ryan Industrial Park have gotten police and fire protection services, and well as street plowing. Blesener pointed out that the City has not put a road in for anyone else in the City. Blesener stated that the road is a private one and maintenance is the responsibility of the property owners. Stanke stated that the property owners in the Park have plowed the streets. Stanke stated that these property owners have paid their taxes and questioned what they have gotten for their tax money. Stanke stated that another problem is the culvert that is under Ryan Drive. Stanke reported that when it rains, his property is getting flooded. Stanke stated that he has contacted the Watershed, who referred him to the City. Hanson stated that he has looked at the culverts and does not know whose jurisdiction they fall under. Blesener suggested that this problem could be addressed in the feasibility study. PAGE 10 MINUTES CITY COUNCIL AUGUST 14, 1991 Blesener recommended that the City fill the pot holes on a temporary basis and keep track of the cost. The City Administrator stated that given the amount of pot holes, he was not confident that $1,000 would be adequate to cover the cost. Blesener asked the cost of a feasibility study. The City Engineer estimated the cost at $2,000. Blesener felt that if the cost of the study could be kept under $2,000, he was willing to forego a developer deposit at this time. Past City policy has been to collect developer deposits to cover consultant costs. Collova pointed out that if the improvement does not proceed, the City would incur the cost of the feasibility study. Stanke again pointed out the amount of taxes the Ryan Industrial Park property owners are paying. Again, the City Administrator pointed out that these taxes pay for police and fire protection and not just road maintenance costs. The Engineer pointed out that the City did a lot of soil analysis work in the Park a couple of years ago, and this information would still be sufficient for purposes of the feasibility report. Collova asked if there was a lot of experience available to determine how the fabric works in soil as bad as those in Ryan Industrial park. The City Engineer replied that there is now 10 years experience with the fabric and it is working well. The Engineer again stated that in the feasibility report he would look at the options of patching, leveling and overlaying as well as total street reconstruction plus utilities. Stanke asked who paid for the milling of the road and overlay work that was done in the early 1980's. Blesener replied that it was his understanding that Art Ryan paid for this work. Scalze reported that Public Works has informed her that it would cost approximately $10,000 to fill the pot holes in the Park. Page 11 MINUTES CITY COUNCIL AUGUST 14, 1991 Frattalone felt that the $10,000 estimate included patching and gravel. Frattalone pointed out that the pot holes only need to be filled with hot mix and rolled as a temporary measure until a more permanent improvement can be made next year. Frattalone estimated that street reconstruction would cost $60 per front foot without utilities. The City Engineer stated that in a major road reconstruction when the road is torn up, that is the time to install utilities as well. The Engineer estimated that a short-term improvement, which would include patching, leveling, and overlay, would only have a life of five years. Scalze suggested that in the feasibility report the City Engineer include the estimated life of each improvement option. Frattalone reported that his street, which is a City-accepted street, is in need of patching and maintenance. Frattalone reported that there is a seam down the middle of the street that is spreading and it needs to be filled. Frattalone reported that he has requested maintenance on this street three of four times and it is not getting done. Frattalone also reported that there is a drainage problem at South owasso Blvd. and Spruce Street that needs to be addressed. Water is ponding on the street and damaging the blacktop. It was pointed out that temporary repairs will be made to get Ryan Industrial Park through until Spring. The Engineer will proceed with a feasibility report, the property owners can consider the options, and then the City can order an improvement through the 429 process, and bids will be obtained. Frattalone requested that as a part of the feasibility report, the City Engineer look at the option of running sewer service to his property at Country Drive and Ryan Drive. The Engineer stated that he would get together with Frattalone to discuss this matter. Stanke reported that he recently ran a watermain to service his building. Stanke felt that he now owned that watermain and that he should be reimbursed if anyone else connects to the main. Page 12 MINUTES CITY COUNCIL AUGUST 14, 1991 The City Administrator reported that the watermain is a municipal main. Water service was needed for the Stanke building to service a sprinkler system that was necessary in order that an occupancy permit could be issued for the building. The Administrator pointed out that any watermain that is in public right-of-way is available for public use. Mr. Blesener introduced the following resolution and moved its adoption: RESOLUTION NO. 91-8-271 - AUTHORIZING PUBLIC WORKS TO FILL POT HOLES ON RYAN DRIVE, RYAN LANE AND SPRUCE STREET KEEPING TRACK OF THE COSTS The foregoing resolution was duly seconded by LaValle. Ayes (5) Blesener, LaValle, Scalze, Collova, Hanson. Nays (0). Resolution declared adopted. Blesener pointed out that the maintenance that is necessary on the section of Spruce Street that has been accepted by the City, is a normal street maintenance issue that needs to be addressed. Mr. LaValle introduced the following resolution and moved its adoption: RESOLUTION N0. 91-8-272 - ORDERING A FEASIBILITY REPORT FOR THE IMPROVEMENT OF STREETS IN RYAN INDUSTRIAL PARK AS PETITIONED FOR BY THE MAJORITY OF PROPERTY OWNERS IN THE PARK, TAAT REPORT TO INCLUDE RYAN DRIVE, RYAN LANE AND SPRUCE STREET, WITH COST OF THE REPORT NOT TO EXCEED $2,000 The foregoing resolution was duly seconded by Blesener. Ayes (5) LaValle, Blesener, Collova, Hanson, Scalze. Nays (o). Resolution declared adopted. The City Engineer pointed out that he would put together a cost estimate for storm drainage work necessary at Spruce Street and South Owasso Blvd. as a separate item. A property owner asked the timeframe for filling pot holes in the Park. The City Administrator replied that sealcoating work will begin shortly on other City streets. Ryan Industrial Park will be a top priority item after sealcoating. The Administrator estimated that the work would be completed within a month. Page 13 MINUTES CITY COUNCIL AUGUST 14, 1991 RECESS At this point in the meeting, 9:07 P.M., Council took a short recess. The meeting was reconvened at 9:15 P.M. PLAY AREA Bill Sanders, Park Consultant, reported that the City BIDS obtained bids for play area construction in Pioneer Park and Thunder Bay Park. The low bid received for the play structure in Pioneer Park was from Arrigoni Bros, in the amount of $48,500. The manufacturer of the equipment is Landscape Structures. This is the same equipment that is in Spooner Park. Sanders recommended approval of the low bid. He also pointed out that Lake Owasso Residence has donated $20,000 toward the play structure since it will be handicapped-accessible. The remaining funds will come from the Park Development Budget. Mr. Blesener introduced the following resolution and moved its adoption: RESOLUTION NO. 91-8-273 - AWARDING THE LOW BID OF ARRIGONI BROS. IN TxE AMOUNT OF $48,500 FOR PLAY STRUCTURE CONSTRUCTION IN PIONEER PARK The foregoing resolution was duly seconded by Scalze. Ayes (5) Blesener, Scalze, Collova, LaValle, Hanson. Nays (0). Resolution declared adopted. Sanders reported that the low bid for play area construction in Thunder Bay Park was received from Odland Construction in the amount of $34,200. The manufacturer is Landscape Structures. This structure will be redwood given the fact that it will be located within the powerline easement. $20,000 has been donated by Little Canada Charities Plus for the play structure, and the remaining funds will come from the Park Development Budget. Mrs. Scalze introduced the following resolution and moved its adoption: RESOLUTION N0. 91-8-274 - AWARDING THE BID OF ODLAND CONSTRUCTION IN THE AMOUNT OF $34,200 FOR PLAY AREA CONSTRUCTION IN THUNDER BAY PARK The foregoing resolution was duly seconded by LaValle. Ayes (5) Scalze, LaValle, Hanson, Blesener, Collova. Nays (O). Resolution declared adopted. Page 14 MINUTES CITY COUNCIL AUGUST 14, 1991 TRAIL 5anders reported that bids have been obtained for trail CONSTRUCTION construction in Pioneer Park, as well as surfacing of both parking lots and around the recreation building. Included in the bid is concrete curb and gutter and striping for the parking lots. The bid also includes trail construction in Thunder Bay Park from Greenbrier to Arcade Street. The low bid received was from Arrow Asphalt in the amount of $120,068. Sanders reported that there was an irregularity in the bid. One bid came in early in the day and was not placed with the other bids. When the bids were opened at the specified bid time, the one bid was overlooked. Staff then found this bid a little later, it was opened, and was the low bid from Arrow Asphalt. Sanders reported that he spoke with Barber Construction, who was the next lowest bidder, and explained the problem. Barber Construction indicated that they had no problem with the arrangement. Scalze asked if there were budgeted funds on hand to cover the improvement. Sanders replied that there was. Sanders reported that the City had not planned to pave both Pioneer Park parking lots this year, however, due to street construction of DeSoto Street, it was felt that the DeSoto Street parking lot should be done this year as well. Sanders estimated that the paving work would start in about two weeks. Scalze pointed out that there is a tournament planned in Pioneer Park for early September, and suggested that Sanders work the scheduling of paving around the tournament. Mrs. Scalze introduced the following resolution and moved its adoption: RESOLUTION NO. 91-8-275 - AWARDING THE BID OF ARROW ASPHALT IN THE AMOUNT OF $120,068 FOR PAVING WORK IN PIONEER PARK AND THUNDER BAY PARK AS PRESENTED, NOTING THAT THE BID AMOUNT IS CONSIDERABLY BELOW INITIAL ESTIMATES The foregoing resolution was duly seconded by LaValle. Ayes (5) Scalze, LaValle, Hanson, Collova, Blesener. Nays (0). Resolution declared adopted. Page 15 MINUTES CITY COUNCIL AUGUST 14, 1991 PARKING AT The City Administrator reviewed Public Works's 56 WEST recommendation regarding posting no parking on Little LITTLE Canada Road for the length of the Kenneth Willis CANADA ROAD property at 56 W. Little Canada Road. Kenneth Willis appeared before the Council and outlined the problem he is having with patrons from Saxon Lanes parking along his property. Willis also submitted pictures of improvements he has made along his property which are being damaged by the people parking in front of his house. Mr. Blesener introduced the following resolution and moved its adoption: RESOLUTION NO. 91-8-276 - REQUESTING THE COUNTY POST NO PARKING ON LITTLE CANADA ROAD FOR THE LENGTH OF THE PROPERTY LOCATED AT 56 WEST LITTLE CANADA ROAD AT THE REQUEST OF THE PROPERTY OWNER, KENNETH WILLIS, AND BASED ON THE RECOMMENDATION OF PUBLIC WORKS The foregoing resolution was duly seconded by LaValle. Ayes (5) Blesener, LaValle, Hanson, Scalze, Collova. Nays (o). Resolution declared adopted. Council's consensus was that the County and Public Works should look at the area and extend the no parking beyond the Willis' property if they determine it necessary. THUNDER BAY The City Engineer reviewed the bids received for the IMPROVEMENT Thunder Bay drainage improvement, reporting that the BIDS low base bid was received from Frattalone Excavating in the amount of $88,655. The Engineer explained that the bid was broken down into two parts. Part A included drainage ditches A, B, and C, while Part B, as well as Alternates 1 and 2, included drainage ditch D. The Engineer reported that the City Administrator has met with the property owners on the three choices they have for improvement of Ditch D, however, the property owners have not decided what type of improvement they want at this point. Council discussed the matter, and its consensus was to award the low bid contingent upon a final decision for Ditch D. By awarding the bid now rather than waiting for the final decision, the contractor can get the work scheduled. It was pointed out that the fourth option for Ditch D would be no improvement whatsoever. PAGE 16 MINUTES CITY COUNCIL AUGUST 14, 1991 Mr. LaValle introduced the following resolution and moved its adoption: RESOLUTION N0. 91-8-277 - AWARDING THE LOW BID OF F.M. FRATTALONE EXCAVATING FOR THUNDER BAY DRAINAGE DITCH IMPROVEMENT, BASE BID AMOUNT $88,655, SUBJECT TO A FINAL DECISION REGARDING IMPROVEMENT ALTERNATIVE FOR DITCH D The foregoing resolution was duly seconded by Scalze. Ayes (5) LaValle, Scalze, Collova, Hanson, Blesener. Nays (o). Resolution declared adopted. LEEWARD WAY The City Engineer reported that the City has been IMPROVEMENT attempting to get the Leeward Way improvement combined with the DeSoto Street improvement as a change-order. The contractor is interested in doing the work, however, needs to confirm with his subcontractors whether or not another mobilization will be necessary. Once the contractor has that information, he should be able to give the City a final price for the improvement. The Engineer estimated that the information would be available by the next Council meeting. The City Administrator reported that a development agreement will be necessary for the Leeward Way improvement since it has changed from a public improvement to a private improvement. Mrs. Scalze introduced the following resolution and moved its adoption: RESOLUTION N0. 91-8-278 - AUTHORIZING TAE CITY ADMINISTRATOR TO PROCEED WITH NEGOTIATION OF A DEVELOPMENT AGREEMENT FOR THE LEEWARD WAY IMPROVEMENT The foregoing resolution was duly seconded by Blesener. Ayes (5) Scalze, Blesener, Collova, Hanson, LaValle. Nays (0). Resolution declared adopted. Collova suggested that the City might want to suggest to the property owner that he obtain bids for the improvement, in the event that something cannot be worked out with the DeSoto Street contractor. The City Engineer agreed that the property owner had the option of obtaining bids or the improvement could be combined with another City project. Page 17 MINUTES CITY COUNCIL AUGUST 14, 1991 Collova stated that his concern was in holding up the improvement unnecessarily. The City Administrator reported that the property owner was aware of the timing involved in getting a response on proceeding with the DeSoto Street contractor. The Administrator reported that the property owner's contractor will be undertaking the project and only submitted the necessary letter of credit last Friday. CENTRE The City Engineer submitted for approval a change-order PLACE for the final lift of bituminous in the Centre Place CHANGE project. ORDER Mr. Blesener introduced the following resolution and moved its adoption: RESOLUTION NO. 91-8-279 - APPROVING THE CHANGE-ORDER FOR CENTRE PLACE FOR THE FINAL LIFT OF BITUMINOUS FOR ROSEWOOD DRIVE The foregoing resolution was duly seconded by Collova. Ayes (5) Blesener, Collova, Scalze, Hanson, LaValle. Nays (0). Resolution declared adopted. PROPOSAL The City Administrator recommended approval of REQUESTS proposal requests No. 20 and 28 for the Fire Station project. Mrs. Scalze introduced the following resolution and moved its adoption: RESOLUTION N0. 91-8-280 - APPROVING PROPOSAL REQUESTS NO. 20 AND 28 FOR THE FIRE STATION PROJECT The foregoing resolution was duly seconded by Blesener. Ayes (5) Scalze, Blesener, Collova, LaValle, Hanson. Nays (0). Resolution declared adopted. ST. PAUL'S The City Administrator submitted for approval a TRAINING contract with the City of St. Paul for use of their FACILITY training facility by the Little Canada Fire Department. Mr. Collova introduced the following resolution and moved its adoption: RESOLUTION N0. 91-8-281 - APPROVING CONTRACT WITH THE CITY OF ST. PAUL FOR USE OF THEIR TRAINING FACILITY BY THE FIRE DEPARTMENT, AND AUTHORIZING THE MAYOR AND CITY ADMINISTRATOR TO EXECUTE THE CONTRACT ON BEHALF OF THE CITY PAGE 18 MINUTES CITY COUNCIL AUGUST 14, 1991 The foregoing resolution was duly seconded by LaValle. Ayes (5) Collova, LaValle, Hanson, Scalze, Blesener. Nays (O). Resolution declared adopted. EMERGENCY The City Administrator requested that appointment of an SERVICES Emergency Services Director be tabled for two weeks DIRECTOR pending completion of his review of applications. Collova reported that Mickey Haggeman has expressed an interest in the position. The Administrator suggested that Ms. Aaggemann submit an application. Mr. Blesener introduced the following resolution and moved its adoption: RESOLUTION N0. 91-8-282 - TABLING ACTION ON APPOINTMENT OF AN EMERGENCY SERVICES DIRECTOR UNTIL THE AUGUST 28TH COUNCIL MEETING The foregoing resolution was duly seconded by Scalze. Ayes (5) Blesener, Scalze, Collova, Hanson, LaValle. Nays (o). Resolution declared adopted. RECYCLING The City Administrator reported that the City received INTERN 33 applications for its recycling intern position. The position is temporary, 40-hour per week, and pays $8 per hour with no benefits. It is anticipated that the position will run between 6 and 8 months. The City has received a grant of $28,889 to fund this position. The grant runs through the end of the year, however, the Administrator will attempt to get the grant extended. The Administrator reported that of the 33 applicants, his recommendation is to offer the position to Roberta Anderson. Anderson has served as an intern with the League of Minnesota Cities as well as the City of Fridley. Mr. LaValle introduced the following resolution and moved its adoption: RESOLUTION N0. 91-8-283 - AUTHORIZING THE CITY ADMINISTRATOR TO HIRE ROBERTA ANDERSON AS RECYCLING INTERN The foregoing resolution was duly seconded by Scalze. Ayes (5) LaValle, Scalze, Collova, Blesener, Hanson. Nays (0). Resolution declared adopted. PAGE 19 MINUTES CITY COUNCIL AUGUST 14, 1991 CHARITABLE The City Administrator suggested that before the City GAMBLING begins drafting a charitable gambling ordinance, it visit the City of Minneapolis and view their operation for overseeing charitable gambling within their City. After that tour, it may be beneficial for the Council to hold a workshop to begin drafting an ordinance. RELIEF Mr. Blesener introduced the following resolution and ASSOCIATION moved its adoption: AUDIT RESOLUTION NO. 91-8-284 - ACCEPTING THE FIRE RELIEF ASSOCIATION AUDIT AND SCHEDULES I, II, AND III The foregoing resolution was duly seconded by LaValle. Ayes (5) Blesener, LaValle, Scalze, Collova, Hanson. Nays (0). Resolution declared adopted. PIONEER Hanson reported that Centerville Road property owners PARK have expressed concern with the amount of parking in Pioneer Park. Neighbors are concerned that when tournaments are held that overflow parking will occur along Centerville Road. It was the consensus of the Council that since parking lots have not yet been paved and striped, that they are not being used to their full capacity. The Recreation Director agreed, and indicated that once the paving and striping occurs, the parking situation can be monitored. If need for additional parking is apparent after that time, the Park Commission will make a recommendation to the City Council. Collova suggested that the next issue of the City's newsletter include an article informing parents that bebe guns and pellet guns are prohibited in the City. Collova expressed concern with the damage done to the Pioneer Park recreation building. The Recreation Director pointed out that since usage of the park has increased, vandalism has dropped off. WARMING The City Administrator reviewed his recommendation for HOUSE modification to the new warming house proposed at the Demont site in an attempt to reduce the estimated cost of construction. Mr. LaValle introduced the following resolution and moved its adoption: Page 20 MINUTES CITY COUNCIL AUGUST 14, 1991 RESOLUTION NO. 91-8-285 - AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR WARMING HOUSE CONSTRUCTION AT DEMONT SITE WITH A BID DATE OF SEPTEMBER 5, 1991 The foregoing resolution was duly seconded by Blesener. Ayes (5) LaValle, Blesener, Collova, Hanson, Scalze. Nays (0). Resolution declared adopted. ADJOURN Mr. LaValle introduced the following resolution and moved its adoption: RESOLUTION NO. 91-8-286 - ADJOURNING The foregoing resolution was duly seconded by Scalze. Ayes (5) LaValle, Scalze, Collova, Hanson, Blesener. Nays (O). Resolution declared adopted. There being no further business, the meeting was adjourned at 10:00 P.M. ~ ~ , -, " A,•- ~/ a~ d G. H ~o ,~ o~r~~~'~ _ ~ , ~~ i , , Attest: !,t~ ( ~~ , n~;.z.., „.. __ Joe,l R. Hanson, City Administrator Page 21