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MINUTES <br />CITY COUNCIL <br />DECII~SBER 20, 1995 <br />audit. <br />Fahey asked if Tautges, Redpath has the City's special <br />assessment records. <br />The City Administrator replied that they do not. <br />Tautges, Redpath does generate a schedule used for <br />reconciliation of special assessments with the County's <br />records. The Administrator reported that for many <br />years Tautges, Redpath reconciled the City's books and <br />brought them into balance. This work is now being done <br />by the City's Accountant, Julie Manville-Camp. Since <br />the Accountant has been hired, there has been a <br />reduction in the amount of accounting service fees that <br />the City has been paying. The Administrator again <br />stated that the City has all its records on both levied <br />and pending assessments. However, Tautges, Redpath has <br />been reconciling the City's assessments with the <br />County's records. <br />Carson replied that that was the City staff's job, and <br />not the auditing firm's job. Carson pointed out that <br />the City is paying salary dollars to get this job done, <br />in addition to $8,000 to $10,000 each year to the <br />auditing firm. <br />The City Administrator pointed out that prior to hiring <br />Manville-Camp, the City did not have an accountant, but <br />rather an accounting clerk. The level of <br />sophistication for internal financial controls has <br />increase substantially in the last few years. As the <br />Council is aware, Bob Voto did many functions for the <br />City above and beyond auditing financial records. The <br />Administrator pointed out that with the hiring of the <br />Accountant, the City has taken many of these duties in- <br />house, and has been adding duties each year. The <br />Administrator stated that he would put the City's <br />accounting records up against other cities our size. <br />The Administrator pointed out that the City does not <br />have a Finance Director. The Administrator felt that <br />staff has given the taxpayers good value in the <br />accounting area. <br />Fahey pointed out the transition which was made from a <br />City Clerk type of government to that of City <br />Administrator. Under the City Clerk management, the <br />City did rely too heavily on the accounting firm, but <br />at the same time, did not have the sophisticated <br />accounting staff it has today. <br />Fahey pointed out that the trend has been to reduce <br />significantly costs being paid to an outside accounting <br />lo <br />