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MAYOR „ 1, ~ Bill Blcsener 1 f -F ~ ~s-~ ~ COUNCIL Rick Montour yygq (/J John Keis /n~~ji ~ ~ ~ 'P~~~~ Ti,~y~a~jy Michae] McGraw D((//(~i CC.. Cl ~G LLLLLL Shelly Boss 515 Little Canada Road, Little Canada, MN 55117-1600 ADMINISTRATOR (651) 766-4029 /FAX: (651) 766-4048 Joel I2. Hanson www. ci.little-Canada. mn. us MEMORANDUM TO: Mayor Blcsener and Members of the City Council FROM: Joel Hanson, City Administrator DATE: August 25, 2009 RE: Cooperative Construction Agreement with MN DOT Little Canada Road/35E Bridge Railing Attached is an Agreement with MN DOT addressing their share of costs toward replacement of the little Canada Road/35E Bridge railing. MN DOT has agreed to participate in the amount of $50,000 toward this project. Total estimated project costs are $114,000. The City is responsible for the balance of the costs, with funding to come from the Capital Improvement Fund. Staff has reviewed the Agreement and has identified issues of concern. The first is that MN DOT is proposing that the City be responsible for the on-going maintenance of the bridge railing. It is staffls position that MN DOT is responsible for this railing and the railing meets their standard specs. Secondly, there is a short timeline for completion date which could impact the bid prices. City staff recommends we bid an alternate completion date into next year to ensure a more favorable bid price can be obtained. And, finally, the construction agreement contains standard language addressing issues of liability and responsibility that do not apply in a project of this nature. City staff is continuing to work with MN DOT to resolve the issues above, and will bring this Agreement back to the Council for action as appropriate. In the meantime, we wanted to confirm your position on these issues.