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Way e ' .;zi`� Tana% MAYOR Bill Blesener COUNCIL Rick Montour John Keis Michael McGraw Shelly Boss 515 Little Canada Road, Little Canada, MN 55117 -1600 ADMINISTRATOR (651) 766 -4029 / FAX: (651) 766 -4048 Joel R. Hanson www. ei.little- Canada. mn. u s MEMORANDUM TO: Mayor Blesener & Members of City Council FROM: Bill Dircks, Public Works Superintendent DATE: August 9, 2011 RE: Seal Coating As you are aware the City received only one quote for the 2011 seal coating project. Staff has had further discussions about it and has decided that it would be best to cancel the project this year and put a new project together next year. As part of the process staff will be surveying neighboring cities to see what schedule their respective roads are on for seal coating. Staff believes that the new, reconstructed, and newly overlaid roads can probably wait seven years before they are seal coated. After the first seal coat they will be put on a seven year schedule thereafter. Some roads may be pushed up a year or back a year in order to put good, cost - effective projects together. The roads scheduled this year were mostly roads that were reconstructed or overlaid three years ago so it is unlikely that they will end up in next year's project. Because of that fact, there is a potential for some budget savings in the short term as there may not be many roads to seal coat in the next year or two. County Road B2 east of Rice St. will be due for seal coating next year and that will be a big project on its own. Waiting a year or more to seal coat the roads on this year's schedule will not affect the long -term condition of the roads. Therefore, staff recommends rejecting the quote from Allied Blacktop, Inc. and canceling the 2011 seal coating project.