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Memo zirniNG -ASSO(I-11TES TIDE 11001 TO: Honorable Mayor and City Council Members FROM: Lee Elfering, City Engineer DATE: April 11, 2007 RE: Calling of the Boss Road Assessment Hearing Bids were opened today for the Little Canada 2007 Street & Utility Improvements project, which included the construction of Boss Road. This new road is an extension of Bryan Street and runs parallel with the railroad right -of -way. It was determined by City Council at the time the plans were ordered, that an assessment hearing would be held prior to award of the 2007 Street & Utility Improvements project to determine if the assessable costs would be accepted by the benefiting properties. An exhibit depicting the proposed street improvements for Boss Road that were bid in the contract documents is attached to this memo. Please note that the street construction includes the removal of the existing nonconforming cul -de -sac on the end of Bryan Street. It is our recommendation that the improvement include removal of the nonconforming cul -de -sac and construction of a new roadway for a uniform street extension. Our recommendation is based on two factors. The first factor is to ensure proper drainage of the new road, The second is that the removal of the cul -de -sac would be a requirement that we would impose on a developer if the project were done privately. The improvement will benefit a portion of the two lots adjacent to the end of Bryan Street. Council will need to determine if this benefit should be assessed to the benefiting Bryan Street properties at this time, in the future (when the rest of Bryan Street is improved), or not at all. If Council decides not to assess the benefiting properties on Bryan Street, the project petitioner and the railroad should be assessed those costs. The following table outlines the assessable amounts for each of the aforementioned options for the Railroad and Jim Boss. Upon Council determination of the assessment method the corresponding declaration of costs resolution shou d be approved. If you have any questions please call me at (763) 780 -0450 extension 13. 10062 Flanders Court NE — Blaine, MN 55449 — Ph: (763) 780 -0450 Fax (763) 780 -0452 Memo - 041107 -CC (Calling of Boss Road Hearing) -3- Assessable Amount Feasibility Entire Project Project minus Bryan Street improvement cost Railroad $ 22,750.00 $ 30,130.34 $ 26,743.56 Jim Boss $ 53,350.00 $ 53,425.30 $ 50,038.52 Total $ 76,100.00 $ 83,555.64 $ 76,782.08 Upon Council determination of the assessment method the corresponding declaration of costs resolution shou d be approved. If you have any questions please call me at (763) 780 -0450 extension 13. 10062 Flanders Court NE — Blaine, MN 55449 — Ph: (763) 780 -0450 Fax (763) 780 -0452 Memo - 041107 -CC (Calling of Boss Road Hearing) -3-