03-14-2012 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL MARCH 14, 2012 ORDER FEASIBILITY REPORT — COUNTY ROAD B -2 ACCESS DRIVE The City Administrator reported that there is a long driveway access from County Road B -2 East serving properties at 735, 739, 743, and 751 County Road B -2 East. This driveway access is showing wear and the abutting property owners have expressed concern about the impact of garbage trucks on the driveway. While road restrictions are on, Allied Waste will be sending in a small pick -up unit to collect garbage and recycling. However, the abutting property owners are looking for a long- term solution. In a recent meeting that staff held with three of the four property owners, the discussion was for the City to improve the driveway access and take it over as a City street. The Administrator noted that two of the property owners have submitted petitions requesting the road improvement, but one of these property owners owns the property that the driveway easement runs over, and is asking for consideration be paid him for the property. The Administrator indicated that a petition must be submitted by 35% of the impacted property owners in order for the City to act on it. Petitions from two of the property owners constitute 50 %, but the Administrator stated that given the conditions that one of the petitions contains, he would not feel comfortable recommending that the City order the feasibility report. The Administrator stated that he would like a petition from at least one more property owner requesting the improvement before ordering the feasibility report. The Administrator noted that in proceeding with a road improvement and assessing costs, the City must be concerned with the issue of benefits received. Keis asked if the project would involve a complete reconstruction. The City Administrator indicated that given the limited available land, he would assume that the improvement would have to be a rural section street. The City Engineer would evaluate the extent of an improvement as part of the feasibility study. The Administrator also suggested that if a project moves forward, the City may want to require Waivers of Right to Appeal Special Assessments from the benefitted property owners. Keis asked the timing of a project. The Administrator indicated that the project could not be hid with the 2012 Improvements, but it may be possible to add it in as a change - order. The Administrator reported that the property owners would like to resolve the situation this year. The Administrator again stated that he would like to have three of the four property owners submit petitions before moving forward. The Administrator reviewed the specifics of a potential improvement, noting that the driveway would be improved running north and south. A turn - around would be placed at the end of the north /south segment to allow a garbage truck to turn around. The east /west segment would remain private and maintained by the abutting property owners. 9