03-29-2012 Council Agenda - Laserfiche WebLink

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Ode/ D G ILP' erCl.":62/ZMdt; 515 Little Canada Road, 141nc Canada, MN 551 17 -1600 (651) 766 -4029 / LAX: (651) 766 -4048 www. ni.1lude -Ca1) ■Ida.nv1.us MEMORANDUM TO: Mayor l3lesencr and Members of the City Council FROM: Kathy Glanzer, City Clerk DATE: March 23, 2012 RE: Personnel Policy Amendments MAYOR Bill Blesencr COUNCIL Hick Montour John Icels Michael McGraw av Sli Ily Boss ADMINISi7ZATOR Joel R. Hanson City staff is recommending a couple of housekeeping amendments to the Personnel Policy. The first amendment to Section 14 clarifies that employee leaves without pay may be granted for circumstances that are not considered to be an emergency. The second amendment clarifies that smoking is not permitted in any City -owned building. There are as outlined below: SECTION 14 — LEAVES WITHOUT PAY Emergency Leave /Furlough Leave - Permission to take emergency leave without pay may be granted to each regular employee after one year's service who, in the opinion of the City Administrator, furnishes adequate proof that a personal matter necessitates attention. The City Administrator may also grant furlough leave to a Cif employee for leaves without pay provided such furlough leave does not create an undue hardship on the City. No longer than ten (10) days will be granted within each calendar year. Requests in excess of ten (10) days fel, unusual- circumsumees may be granted by the City Council. No employee shall absent themselves from assigned duties without notifying, at the earliest possible time, his /her immediate supervisor or some other management representative 1t' supervisor is not available. SECTION 21 - SMOKING POLICY En recognition of the fact that the City of Little Canada has an interest in encouraging healthy life styles among its employees, and to assure that the City is in compliance with the Minnesota Clean Indoor Air Act, tobacco usage shall not he permitted in any portion of a City -owned building, i.e. the City Center, Public Works Maintenance Garage, Parks Shop, warming houses,and City vehicles. For purposes of this policy, tobacco usage includes the smoking and chewing of tobacco products as well as carrying a lighted cigar, cigarette, pipe, or any other lighted smoking equipment.