01-11-2006 Council Agenda - Laserfiche WebLink

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{LFERING -ASSO(I-ATIS January 4, 2006 File No. 120045E -0060 Honorable Mayor and City Council City of Little Canada 515 Little Canada Road East Little Canada, MN 55117-1633 RE: MARKET PLACE POND WELL RECOMMENDATION OF AWARD Dear Mayor and Council Members: TMJt MOAAI Quotes were requested for the installation of an irrigation well near the Market Place pond to augment the water level in the pond. Quotes were obtained with a deadline of 12:00 pm, December 9, 2005. Three (3) bids were received from the following companies: Corporation Bid Amount E. H. Renner & Sons, Incorporated $17,314.00 Bergerson - Caswell, Inc. $21,333.50 Mark J. Traut Wells, Inc. $22,254.00 E. H. Renner & Sons was the low bidder with their bid appearing to be in order and in compliance with the bid requirements as set forth in the Contract Documents. In addition, they have completed other municipal projects of similar nature in an acceptable manner. The project specifications originally required that the electrical controls for the well be placed in a proposed Metro Transit structure on Market Place Drive. After further discussions with Metro Transit representatives, it now appears that the structure will not be constructed in the near future. With the transit structure being delayed there are two options for the well installation that the City could pursue. The well drilling could proceed and the control portion of the contract be removed or a small panel installed near the well to house the electrical components could be added. The panel would be approximately 12" high x 12" wide x 8" deep and could be enclosed within a decorative rock. We have discussed modifying the electrical portion of the contract with E. H. Renner & Sons and they have verbally agreed to do so. The installation of the well requires a variance approval from the Minnesota Department of Health. A preliminary application was submitted to the Department of Health, but final review and approval cannot be obtained until the Well Contractor's information and signature are included on the application. Therefore, based on a review of bids, we recommend award of the project to E. H. Renner & Sons in the amount of $17,314.00. The award would be contingent on the Minnesota Department of Health approving the well variance. Itr 010406 council award 10062 Flanders Court NE, Blaine, MN 55449 — Ph: (763) 780 -0450 — Fax: (763) 780-0452