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ASSO(IATWS <br />TAUL IIORTJI <br />Memo <br />TO: Honorable Mayor and City Council Members <br />FROM: Lee Elfering, City Engineer <br />DATE: March 29, 2012 <br />RE: 2012 Mill & Overlay Improvements Project <br />Bids were opened for the above referenced project at 11:00 a.m. on Thursday, March <br />29, 2012 in accordance with the Advertisement for Bids. The project consists of the <br />rehabilitation of Rosewood Drive, Park Street, Sylvan Street, and Spruce Street by mill <br />/full depth reclamation and paving. The project also includes the rehabilitation of the Fire <br />Hall parking lot and upper east Spooner Park parking lot. <br />Eight (8) bids were received from the following companies listed below from lowest to <br />highest total bid: <br />Corporation Total Base Bid <br />T. A. Schifsky & Sons $402,583.93 <br />GMH Asphalt Corp. $416,595.07 <br />Astech Corp. $428,767.50 <br />Hardrives, Inc. $438,309.20 <br />North Valley $442,494.24 <br />Bituminous Roadways, Inc. $451,563.00 <br />Northwest Asphalt $456,576.50 <br />Midwest Asphalt $464,471.40 <br />The engineer's estimate completed at the end of plan and specification preparation <br />estimated the construction cost at $420,000.00. Based on the bids received, T. A. <br />Schifsky & Sons is the low bidder. The low bid received, based on the engineer's <br />estimate, appears to be competitive and the bids have been reviewed for errors and /or <br />omissions. T. A. Schifsky & Sons was the Contractor on several past projects in the City <br />over the last few years and past experience with them reflects that they are a responsive <br />and responsible bidder. <br />We have prepared revised preliminary assessment rolls based on the low bid for each of <br />the public streets and have attached the rolls to this letter. As documented by the <br />revised rolls, the assessments on every street went down from that proposed at the <br />public hearings. The overall project cost on Park Street was over the estimated cost <br />presented at the public hearing, but the extra costs were related to added storm sewer <br />repairs and improvements which are not assessable. <br />10062 Flanders Court NE — Blaine, MN 55449 — Ph: (763) 780 -0450 Fax (763) 780 -0452 <br />Memo - 032912 -CC (Street Award Recommendation) <br />