12-17-2025 Council Packet - Laserfiche WebLink

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56 City of Little Canada Personnel Policy SECTION 22 - NON-DISCIPLINARY SEPARATION Resignation A. Any employee wishing to leave the City service in good standing shall file with his supervisor at least fourteen (14) calendar days before leaving a written resignation stating the effective date of this resignation. Failure to comply with this procedure may be considered cause for denying such employee future employment by the City. B. Unauthorized absence from work for a period of three (3) days may be considered by the supervisor as a resignation. Severance Pay All regular full-time and part-time employees who leave the employ of the City by resignation, retirement, or death shall receive pay for unused Paid Time Off (PTO)/Earned Sick and Safe Time (ESST), sick time and compensatory time subject to maximum accruals. Employees leaving the cityCity’s employ can elect to be compensated for unused accrued PTO/ESST or to have the value of accrued PTO/ESST deposited in the employee’s Post Employment Health Care Savings Plan subject to election requirements of the Plan. All regular full-time and regular part-time employees who leave the employ of the cityCity by resignation, retirement, or death shall receive pay for remaining Deferred Sick Leave balances based on the schedule below. Severance pay based on Deferred Sick Leave will only be paid by the City to the employee’s Post Employment Health Care Savings Plan. For those employees that opted to convert Deferred Sick Leave to PTO as provided for in the PTO/ESST provision of this policy, the time converted will be deducted from the pay-out maximums below on a one-for-one basis. % of Unused Sick To Pay-Out Leave Balance Maximum 5 years to less than 10 years of service 30% 10 days (80 hours) 10 years to less than 15 years of service 35% 20 days (120 hours) 15 years to less than 20 years of service 40% 30 days (240 hours) 20 years of service and above 50% 42 days (336 hours) All regular full-time and regular part-time employees who leave the employ of the cityCity by resignation, retirement, or death shall receive pay for 50% of the remaining Deferred Sick Leave balance, up to a maximum of 500 hours. Severance pay based on Deferred Sick Leave will be paid by the cityCity to the employee’s Post Employment Health Care Savings Plan, 457b retirement account, cash payout, or a combination of the three options. ESST hours will not be paid out at separation. If the employee returns to work at the city within 180 days, their previously accrued ESST hour balance will be reinstated. Lay-Offs A. The City Administrator, with approval by the City Council, may lay-off any regular full-time or regular part-time employee whenever such action is made necessary as provided in the annual budget by reason of shortage of work or funds, the abolition of a position or because of changes