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27 <br /> <br />City of Little Canada Personnel Policy <br />hours worked, up to a maximum of 48 hours of ESST earned per calendar year. <br /> <br />PTO/ESST Leave Accrual Schedule <br /> <br />PTO/ESST and ESST is accrued bi-weekly and is documented on your paystub. All eligible <br />employees accrue benefits based on length of service and hours worked. Employees earn PTO/ESST <br />benefits according to the following accrual schedule: <br /> <br /> Years of Service Number of Days Accrued Per Year <br /> 0-3 Years 18 <br /> 4-5 Years 20 <br /> 6-10 Years 23 <br /> 11-15 Years 25 <br /> 16-20 Years 28 <br /> 21+ Years 30 <br /> <br />One day of PTO/ESST shall equal eight (8) hours for full-time employees. PTO/ESST accruals are <br />pro-rated for eligible regular part-time employees. When an employee moves to a new accrual level <br />based on years of service, the new accrual rate will begin with the first full pay period after the <br />employee’s 3rd, 5th, 10th, 15th and 20th year anniversary date. <br /> <br />Exempt employees, as designated by the City Administrator, may earn up to an additional 40 hours of <br />PTO/ESST each year subject to satisfactory performance. The purpose is to compensate employees <br />who are not overtime-eligible and who regularly work over 40 hours per week and attend meetings <br />outside of the normal 8:00 a.m. to 4:30 p.m. business hours. These additional PTO/ESST hours will be <br />distributed in two times per year on the payrolls that include July 1 and December 31. <br /> <br />These additional PTO/ESST hours will be distributed to eligible employees on the final paycheck of <br />each calendar year and will not be considered part of the 240-hour carryover maximum. <br /> <br />New and exiting employees: In the event an eligible employee begins or leaves employment with the <br />City, they will receive these additional PTO/ESST hours on prorated basis of 3.33 hours for each <br />month employed. <br /> <br />Maximum Accumulation <br /> <br />Employees who earn only ESST, can earn up to a maximum of 48 hours of ESST annually. The <br />unused ESST hours can be carried over to the next year, but at no time can an employee’s accrued <br />ESST exceed 80 hours. <br /> <br />An employee may not have more than 240 hours of PTO/ESST accrued as of the last day of the last <br />pay period of the year. All PTO/ESST hours in excess of 240 on January 1 each year will be moved <br />into a sick bank to be used for the employee’s health or medical leaves. <br /> <br />If an employee prefers to carry over the additional hours as PTO/ESST instead of converting them to <br />sick time, a written request must be submitted to and approved by the City Administrator prior to <br />December 31. The written request should include an estimate of the number of hours being carried <br />over, the reason the employee was unable to use the hours, and the employee’s plan to use the excess <br />hours in the near future.