11-23-2005 Council Agenda - Laserfiche WebLink

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Section 3. Data which results from enhancement by a Member or Paying Affiliate of Ramsey County G6 Data, received pursuant to this Agreement, may be sold or exchanged to a third party. Section 4. All Members and Paying Affiliates will adhere to future Users Group license agreements for County or other agency GIS data ARTICLE IX. DATA SECURITY: All Members and Paying Affiliates of the Users Group agree to abide by the data privacy and data security standards of the supplying agency when using data made available by that agency. ARTICLE X. FINANCIAL MATTERS: Section I. The fiscal year of the Users Group is the calendar year. Section 2. The Board shall adopt an initial budget and must thereafter adopt an annual budget prior to July 1 of each year for each succeeding year. The Board will give an opportunity to each Member to comment or object to the proposed budget before adoption. Notice of the adopted budget must be mailed promptly thereafter to the chief administrative officer of each Member organization. Section 3. Operational costs shall be shared according to a method agreed upon by majority decision of the Board of Directors. The costs could be met by membership fees. These costs could include Users Group administrative costs, purchase of liability insurance and others as appropriate. Section 4, Membership Fee: New Members and new Paying Affiliates shall pay a one -time membership fee of $500 to the Users Group for the calendar year 2006. The amount of this fee shall be reviewed and set annually by the Board of Directors for new Members and new Paying Affiliates. Section 5. Data Access and Physical Features Maintenance Fee: Members and Paying Affiliates shall commit to a three -year payment of data access and physical features maintenance fees, except where a one -year limitation is imposed by State Statutes. Ramsey County will charge the Users Group on an annual basis for unlimited access to the Ramsey County GIS Data. This fee will be paid to Ramsey County by the Users Group on behalf of the Members and Paying Affiliates on an annual basis. The amount to be paid by each Member and Paying Affiliates will be determined by the Board and will be reviewed annually. Section 6. Special Projects Assessments: Members and Paying Affiliates who wish to enter into special projects and consultations shall present proposals to the Board for review. Examples of special projects could be cooperative training or consortium purchase of software. Upon approval by the Board, those Members and Paying Affiliates who are part of the project will be assessed to meet the cost of the project. Section 7. Billings to the Members and Paying Affiliates are due and payable no later than 60 days after the receipt of the annual invoice. In the event of a dispute as to the amount of a billing, a Member or Paying Affiliate must nevertheless make payment as billed to preserve membership status. The Member or Paying Affiliate may make payment subject to its right to dispute the bill and exercise any remedies available to it. Failure to pay a billing within 60 days results in suspension of voting privileges of the Member Director . Failure to pay a billing within 120 days is grounds for termination of membership, but the Users Group rights to receive payment are not affected by the termination of membership. ARTICLE XI. TERM Section I. This Agreement shall be in force through December 31, 2008, or until superseded by another agreement. Section 2. Based on the annual review of the operating procedures within the Agreement conducted by the Board, a new Agreement will be developed and circulated at least three months prior to December 31, 2008 and be agreed upon and signed on or before December 31, 2008. ARTICLE XII. TERMINATION: Each Member or Paying Affiliate shall have the right to terminate its membership and participation in the Users Group with or without cause by formal resolution of the Member's or Paying Affiliate's organization and communicated to the Board in writing. However, the Member or Paying Affiliate is still obligated to its financial commitments for the year during which termination of membership occurs. These commitments include: (i) any balance of the Data Access /Physical Features Maintenance Fee. This commitment applies to all Members and Paying Affiliates. (ii) any balance owing on Special Projects Assessments. This commitment applies to Members and Paying Affiliates which have entered into any special project agreement(s). Termination of membership prior to expiration of the Agreement shall make a local unit of government ineligible to re -join as a Member or Paying Affiliate under the current Agreement. ARTICLE XIII. DISSOLUTION: Section I. The Users Group may be dissolved by a two - thirds vote of its Members in good standing. Dissolution is mandatory when the Secretary has received certified copies of resolutions adopted by the governing bodies of the required Members requesting dissolution of the Users Group. Section 2. In the event of a dissolution, the Board must determine the measures necessary to effect the dissolution and must provide for the taking of such measures as promptly as circumstances permit, subject to the provisions of this agreement and law. - 4 -