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Neighborhood Meeting Minutes Savage Lane (Rose Place to North Cul -de -sac) November 14, 2002 — 6:15 p.m. The City Administrator welcomed those present to the neighborhood meeting regarding the mill and overlay of Savage Lane from Rose Place north to the Cul -de -sac. (See sign in sheet for those in attendance.) The City Administrator introduced himself and other staff present. They were Mr. Lee Elfering of Howard R. Green and the Public Works Director, Greg Schroeder. The City Administrator explained the neighborhood meeting process whereby we will provide the residents with the basic information we have, get their input on the nature of the project, and then decide how to proceed from there. At this point, the City Engineer reviewed his handout material (copy attached) with those present. He explained that since the existing curb and gutter are in good shape, the proposed project would be the mill and overlay of the bituminous surface only. The mill and overlay process would involve the milling (grinding) of 1 %s inches of bituminous surface and hauling it way. Then we would place 1 1/4 inches of bituminous wear back on the street, reestablishing centerline crown and on street drainage. During this entire process the residents would have a paved street to drive on. Further, that they would have access to their driveways at all times except when the contractor was working in that area (milling or paving). He reviewed the assessment policy and explained how the 125 foot limit applies to large lots that are not dividable. At the conclusion of the Engineers' presentation, we asked for comments and /or questions. The following is a summary of the comments and/or questions asked and the answers provided: • One property in the assessment list does not have an address. Are they going to be assessed? Staff explained that there is no house on that property yet and that is why there is no address assigned to that property. However, the property owner will be assessed the appropriate amount. • Is St. John's church the property with the address listed as 2621 McMenemy? Yes, and churches are assessed for street improvements. • One resident wanted this project to wait until the new house is constructed on the empty lot near Rose Place. • What if we wait and not do this project next year? Staff indicated that we would delay this project for at least two years. However, we are also proposing to reconstruct the southern section of Savage Lane (from Rose Place to Sextant) also next year and would like to combine these two project to provide better economy to our residents. • There is some water ponding in the street near the cul -de -sac. How would this be fixed? Staff explained that they would try to resolve this by making adjustments in the milling and paving of this area. We are not proposing to perform any work outside of the curbs. The City Administrator asked for a consensus of those present regarding their interest in this project. It was the general consensus of those present that they would be willing to wait two more years for this project. However, if the other section of Savage Lane (Sextant to Rose Place) were to be reconstructed in 2003, they would be willing to do this project at the same time. The City Administrator stated that this information would be presented to the City Council at their November 20th meeting. If this project moves forward, an improvement hearing would likely be held in January 2003. If so, notice would be given to all affected property owners. I-I: \GrcgS \ Streets \Savage Lane North Neighborhood Meeting Minutes.doc