01-30-08 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL JANUARY 30, 2008 McGraw asked about how the position classification points are determined for the Pay Equity Report. The City Administrator pointed out that the City uses the State Job Match listing to classify its various positions and assign point values. The Administrator noted that the original purpose of the report was to ensure equity between male and female dominated positions, however, the actual usage has broadened somewhat. The State uses the information in the report to do modeling to ensure that City's pay structure is equitable. CITY The City Administrator reviewed the Engagement Letter for City Attorney ATTORNEY Services with Kelly & Fawcett for both civil and prosecution services. SERVICE The Administrator noted that this is a five year contract with fixed rates AGREEMENT for the first two years and 3% increases for each of the third, fourth, and fifth years. Prosecution services are at an hourly rate with a $5,000 per month cap and they include forfeitures. The Administrator reported that as a result of the RFP process and the hiring of Kelly & Fawcett, the City will be saving money for legal services. He also pointed out that Kelly & Fawcett is a very good firm and will represent the City well. Blesener asked about the provision in the contract with regard to off site storage of files. The City Attorney explained their procedures for the off site storage and retrieval of files a minimum of three years old. Ms. Allan introduced the following resolution and moved its adoption: RESOLUTION NO. 2008-1-24 -APPROVING THE ENGAGEMENT LETTER FOR CITYATTORNEYSERVICES WITH KELLY & FAWCETT AND AUTHORIZING THE MAYOR AND CITY ADMINISTRATOR TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY The foregoing resolution was duly seconded by Keis. Ayes (4). Nays (0). Resolution declared adopted. TRANSITION The City Administrator reviewed Sweeney, Borer & Sweeney's FEES WITH January 18, 20081etter relative to transition fees during the change SWEENEY, to Kelly & Fawcett as the City Attorney. The Administrator noted BORER & that SBS will continue to represent the City in the Vadnais Heights SWEENEY sewer billing litigation. There will be some additional ri•ansition for civil work between the two firms. Prosecution services will be taken over by Kelly & Fawcett effective February 1, 2008.