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515 Little Canada Road, Little Canada. MN 55117 -1600 <br />(651) 766 -4029 / FAX: (651) 766 -4048 <br />www.ei.Iittle- canada,mn.us <br />MEMORANDUM <br />TO: Mayor Fahey & Members of the City Council <br />FROM: Joel Hanson, City Administrator <br />DATE: December 12, 2003 <br />RE: Computer Maintenance JPA <br />MAYOR <br />Michael 1. Fahey <br />COUNCIL <br />Jiin LaV£llle <br />Matt Anderson <br />Rick Montour <br />Bill Blesener <br />ADMINISTRATOR <br />Joel R. Hanson <br />As you may recall, Tim Greenside (Kris Pechman's brother) has been performing many of our <br />information technologies support functions. We also have had the City of Roseville involved <br />due to their role in hosting our e -mail server and due to the shared accounting software <br />arrangement we have. <br />Mr. Greenside has recently informed me he will be discontinuing the service he is providing to <br />us due to other commitments. As a result, staff feels the most viable option is to have the City of <br />Roseville provide us with the full range of services. The reasons they are the logical choice <br />include the following: <br />• We already have a service relationship with them (e -mail and accounting software). <br />• They are very experienced in providing this service to other municipalities including <br />Mounds View, Falcon Heights, Oakdale, White Bear Township, and Arden Hills. <br />• Their staff understands the Institution Network made available as part of our Cable T.V. <br />franchise. <br />• They may provide savings opportunities in terms of license agreements due to volume <br />purchasing discounts. <br />• They can perform a lot of work from their worksite making them readily available. <br />• They are also very close in teens of physical distance for those times they need to come <br />to our site. <br />• Their response times to our calls under our current arrangements have been excellent. <br />• They will provide the server for our networlc thereby saving us from purchasing this <br />computer. <br />Attached is a proposed joint powers agreement with the City of Roseville to provide us with full <br />technical support services. There are some cost implications to this agreement. First, the base <br />contract will be $8,700 versus the $3,000 to $4,000 we were paying under our old arrangement. <br />However, we will split this increase between the Water and Sewer Funds to avoid any impact to <br />the General Fund. <br />