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Internal Controls Form - LG201 <br />Page2of3 <br />4/99 <br />Q. <br />Organization name /_; ; s ,o ;, License number . — <br />Membership Responsibilities. An organization's membership is responsible for providing oversight of the <br />gambling operations, approving all expenditures from the gambling account, and participating in the gambling <br />operation. List who does what. <br />Prepares monthly gambling report to membership <br />(optional form Monthly Gambling Report to Member- <br />ship - LG1004). <br />Name <br />Title <br />fir; 1Y\ <br />Audits gambling bank deposits (compare to closed game <br />and verify deposit on bank statement). (May not be the <br />person who prepared the bank deposits.) <br />Name Title <br />Ensures that membership gives prior authorization for all <br />gambling expenditures. <br />Title <br />Name <br />Audits closed games. (May not be the seller.) <br />Name <br />Title" <br />c ; ^ ■ . <br />Records in organization meeting; minutes the monthly <br />gambling report and authorization of expenditures. <br />Title <br />Investigates and resolves cash variances (shortages). <br />Name <br />Gc��i1 A:1A\vViC.� <br />Title <br />Authorized to sign checks from the gambling account. <br />(At least two members' signatures. May not be the <br />treasurer of organization funds.) <br />Name Title <br />CAC). <br />`4;21.."x`: <br />Keeps, perpetual inventory records. (Must be someone <br />other than the person(s) who conduct(s) the physical <br />inventory.) <br />Name Title <br />Reconciles and resolves any profit carryover variances. <br />Name <br />Title <br />t. .JL` ?.Li.Wly <br />Prepares and verifies accuracy of reports submitted to <br />the Department of Revenue and the Gambling Control <br />Board. <br />Name Title <br />• <br />Conducts the physical inventory, going to the site(s) to <br />actually count the inventory. <br />Name Title <br />C <br />Jc'YV'A�C`�.,,, -. 'L l 'fin... <br />Determines and verifies the organization's compliance <br />with expense calculations. <br />Name Title'' <br />n` <br />Prepares gambling bank deposits. <br />Name Title <br />C <br />r'- <br />Handles fund losses of missing inventory, tickets, and /or <br />receipts for games in play. <br />Name Title <br />- 1 7 - <br />