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Internal Controls Form - LG201 <br />Pcye2of3 <br />4/99 <br />Organization name CANADA HISTORICAL SOCIETY License number A -05967 <br />Membership Responsibilities. An organization's membership is responsible for providing oversight of the <br />gambling operations, approving all expenditures from the gambling account, and participating in the gambling <br />operation. List who does what. <br />Prepares monthly gambling report to membership <br />(optional form Monthly Gambling Report to Member- <br />ship - LG1004). <br />Name Title <br />Robert Anderson Gambling Mgr. <br />Audits gambling bank deposits (compare to closed game <br />and verify deposit on bank statement). (May not be the <br />person who prepared the bank deposits.) <br />Name Title <br />Bob Anderson Gamb. Mgr <br />Jean Donovan CEO <br />Ensures that membership gives prior authorization for all <br />gambling expenditures. <br />Name Title <br />Bob Andercon Ca.mb htgr <br />Jean Donovan CEO <br />Audits closed games. (May not be the seller.) <br />Name Title <br />Jennifer Barron Floor Mgr. <br />Rich Millette <br />Board Mbr <br />Bev Ehrnreiter Bd. mbr. <br />Records in organization meeting minutes the monthly <br />gambling report and authorization of expenditures. <br />Name Title <br />Kathy Hanson Secretary <br />Investigates and resolves cash variances (shortages)'. <br />Name <br />Bob Anderson <br />G M <br />Title <br />Authorized to sign checks horn the gambling account. <br />(At least two members' signatures. May not be the <br />treasurer of organization funds.) <br />Name Title <br />Bob Anderson G M <br />Kathy Hanson Sec. <br />Leona Morelan Jean Tschida Bd Mbr. <br />Reconciles and resolves any profit carryover variances. <br />Narne Title <br />Boyum and Barenscheer CPA <br />Keeps perpetual inventory records. (Must be someone <br />other than the person(s) who conduct(s) the physical <br />inventory.) <br />Name Title <br />Bob Anderson GPI. <br />Jennifer Barron Floor Mgr. <br />Prepares and verifies accuracy of reports submitted to <br />the Department of Revenue and the Gambling Control <br />Board. <br />Narne Title <br />Boyum and Barenscheer CPA <br />Conducts the physical inventory, going to the site(s) to <br />ictually count the inventory. <br />dame Title <br />Rich Mille tte 13d. Mbr. <br />Bd. Mbr. <br />Ray Hanson <br />Determines and verifies the organization's compliance <br />with expense calculations. <br />Name Title <br />Boyum and Barenscheer CPA. <br />Prepares gambling bank deposits. <br />Name <br />Mary Sybrandt <br />Cindy Vanderberg <br />Title <br />Money roam r l rlc..- <br />Mo 11 <br />Lisa Stoltz <br />n n 11 <br />Handles losses of missing inventory, tickets, and /or <br />receipts for games in play. <br />Name Title <br />Bob Anderson Gamb Mgr. <br />