03-12-2003 Council Agenda - Laserfiche WebLink

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Updated 2/22/03 CITY OF LITTLE CANADA Computer Use Policy PURPOSE The purpose of this policy is to protect the quality and integrity of the City of Little Canada's computer network and to provide employees with standards of behavior when using the computers. Each item in this policy is designed to strengthen the quality and integrity of this resource while minimizing risks to City employees and the City's computer network. EQUIPMENT USE Desktop computers and attached devices are not to be removed from City buildings without the consent of the City Administrator. Employees should refrain from personal use during working hours. Employees may use the computers, e -mail, and the Internet for personal use outside of regular business hours or during other non -work time. E -MAIL USE Employees should use the same care when creating electronic communications, as they would use with oral or written communications. Existing policies governing employee behavior, both within the workplace and when interacting with the general public, apply to electronic communications. E -mail is not a private communication system. Improper use of e -mail could expose employees to personal liability as well as disciplinary action. E -mail is not to be used to send jokes or other comments that may be discriminatory, harassing, or offensive to others, or to send material that defames an individual, company, business, or municipality. Employees should not open electronic communications received from unrecognized sources since this could subject the City's network to viruses. INTERNET USE The primary function of the computer network is to assist in service delivery to our residents and customers. Personal and business use of the Internet is limited to web sites that are considered "business appropriate" and employees are expected to exercise good judgment when accessing sites. Employees may not intentionally access any site that is inappropriate for a public sector employer, or which could cause embarrassment to the organization or employee. If this occurs, employees are expected to notify their supervisor immediately. Public sector organizations are held to a high standard of scrutiny and ethical behavior. Some examples of inappropriate sites include adult entertainment, sexually explicit material, web sites promoting violence or terrorism, illegal use of controlled substances (drugs) and intolerance of other people, races, religions, etc. DATA MANAGEMENT, INTEGRITY & PROTECTION Access to data: For the purposes of increased efficiency, the City allows employees to view, add, or modify information in each other's users files stored on the server. Therefore, access to these files is virtually unlimited. The City reserves the right to limit access to this data if problems arise from such use. H: \KrisP \Computers \Computer Use Policy.doc Page 1 of 2 - 2 -