09-12-2001 Council Agenda - Laserfiche WebLink

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JOINT POWERS AGREEMENT FOR REPLACEMENT ELECTIONS SYSTEM This Agreement is made by and between Ramsey County, through its Department of Records and Revenue (hereinafter "County") and the cities of Arden Hills, Falcon Heights, Gem Lake, Lauderdale, Little Canada, Maplewood, Mounds View, New Brighton, North Oaks, North St. Paul, Roseville, St. Paul, Shoreview, Vadnais Heights, and White Bear Lake and the Town of White Bear (collectively referred to as the "Municipalities "). WHEREAS, County and the Municipalities are "governmental units" as defined in Minn. Stat. §471.59; and WHEREAS, pursuant to Minnesota Statutes §471.59, the County and the Municipalities, through actions of their governing bodies, are authorized to enter into a joint powers agreement for the exercise of commonly held or similar powers; and WHEREAS, the County provides ballots and accumulates election results for national, state, county and even year local elections for County residents and, through written agreements, for odd year local elections for the City of Saint Paul and Independent School District 625; and WHEREAS, the Municipalities hire and train election judges and a number of the Municipalities provide ballots and accumulate election results for odd year local elections; and WHEREAS, efficient ballot generation and the timely accumulation of election results depend upon the use of the same vote tabulation system throughout the County, and the use of a consistent voting method for all elections enhances election judge and voter understanding of the voting process and helps to provide equitable treatment for all voters, regardless of the type of election; and WHEREAS, the County and the Municipalities have reached agreement on 1) the need to replace existing elections equipment and to implement new elections equipment throughout the County as soon as possible, and 2) the funding for the new elections equipment; NOW, THEREFORE, in consideration of the mutual undertakings and agreements hereinafter set forth, the parties agree as follows: PURPOSE This Joint Powers Agreement has been executed by the parties for the purpose of establishing the roles and responsibilities of the parties in connection with the acquisition, implementation, and ongoing support of new election equipment throughout Ramsey County, including equipment that will be used by the County and equipment that will be used by the Municipalities. H. COUNTY SCOPE OF WORK - SYSTEM IMPLEMENTATION A. General 1. The County will provide all services, materials, and equipment necessary to implement a replacement elections system ( "System ") in Ramsey County, including software, hardware, materials, ballot printing, and other services as further described in this Agreement. Services may Elections JPA 1 of 25 (cage 29