09-12-2001 Council Agenda - Laserfiche WebLink

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Municipalities under this Agreement. The current estimated percentage for each of the Municipalities is listed in Appendix D. The proportionate shares determined after redistricting will be used for allocating the Implementation Costs, both for equipment and implementation services. B. Cost Allocation -Post Implementation Cost 1. The cost of Post - Implementation Services, as described in Appendix C, will be allocated among the Municipalities based on the number of tabulators requested by each Municipality as compared to the total number of tabulators requested for all Municipalities. The current estimated percentage for each of the Municipalities is listed in Appendix D. 2. The allocation of costs will be adjusted during the term of this Agreement to reflect any changes made in the number of tabulators requested by each of the Municipalities and/or the total number of tabulators. 3. In July of each calendar year, the County will calculate the proportionate payment due from each of the Municipalities for the current calendar year after applying any changes in allocations due to changes in the number of tabulators used for allocating costs or situations where the cost estimates for Implementation Services or Post - Implementation Services for the prior year varied from the actual costs for those services. Where the final cost for the current year is not yet known, estimates for Implementation or Post - Implementation Services will be used. If a Municipality has paid in excess of what is due, the excess will be credited against the amount estimated to be due by the Municipality in the current year. If a Municipality has paid less than what is due, the County will invoice the Municipality for the shortfall, or add it to the following year's invoice, at the County's discretion. 4. If the County provides maintenance services through the tabulator vendor on a time and materials basis, a Municipality that requires maintenance services will contact the vendor directly, will be invoiced directly by the vendor, and will be individually responsible for the cost of the services received, with no right to reimbursement from the County. C. Payment 1. The Municipalities will reimburse the County for 100% of the Implementation Costs. A Municipality may elect to pay its share of the Equipment Costs on a one -time reimbursement basis, or over a five year period of time. 2. The County will invoice each of the Municipalities for its share of Implementation Costs following Final System Implementation. A single invoice or multiple invoices will be sent, depending on the Municipality's decision regarding payment. 3. The Municipalities will reimburse the County for 100% of the Post - Implementation Costs for the software service agreement, election day support and a tabulator maintenance contract (if a fixed fee maintenance contract is chosen instead of time and materials maintenance). Ballot generation and printing costs will be allocated based on Minnesota Elections JPA Page 34 6 of 25