09-12-2001 Council Agenda - Laserfiche WebLink

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Appendix C Post - Implementation Services The County will provide, either directly or through an outside contractor, the following services: Maintenance 1. Prior to April, 2003, the County will, with input from the Municipalities, choose between the following options for tabulator maintenance: a. Fixed fee: If the County enters into a fixed fee maintenance agreement with the tabulator vendor, the vendor will establish on -site maintenance at a single site in Ramsey County and will charge $125.00 per year per ACCUVOTE tabulator. The County and/or the Municipalities are responsible for transporting all the ACCUVOTE tabulators to the maintenance site. Maintenance services include all parts and labor. b. Time and Materials: If the County elects to maintain the ACCUVO 1E tabulators through the vendor on a time and materials basis, maintenance costs will include shipping charges to the vendor's repair facility in McKinney, Texas and payment for parts and labor at the vendor's then current rate. The current rate is $125.00 per hour. 2. The County will maintain and support the Equipment software to ensure that it performs in accordance with the Equipment software specifications. 3. The County will maintain and support all System Equipment to ensure that it performs in accordance with the Equipment specifications. 4. Upon execution, the agreement between the County and the tabulator vendor will be incorporated into and made a part of this agreement by reference. The County will provide each of the Municipalities a copy of its maintenance agreement with the tabulator vendor. Software Support GEMS annual software support fee of $12,750.00) will be included in Post - Implementation Costs beginning at the expiration of the two (2) year warranty period in 2003. This includes: • Error Detection and Correction • Software Enhancements and Updates • Telephone Support • Firmware Upgrades Ongoing Support Services 1. Election Day Support The County will arrange to have Global Election Systems staff on -site on Election Day to provide support for tabulators, the transmission and receipt of election results, and GEMS software. The estimated cost for those services is $2,500 per election (2 staff @ $800 per day, plus expenses). 2. Ballot Printing The County will obtain printing services for the generation of optical scan ballots needed for the tabulators. The County will make the contract for the printing of optical scan ballots available to the Municipalities. The County will provide programming services for ballot printing, memory card generation, and election results. The costs of ballot generation services will be determined and allocated as provided by Minnesota Law or Secretary of State rules. Elections WA Page 47 20 of 25