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515 Little Canada Road, Little Canada, MN 55117 -1600 <br />(651) 484 -2177 / FAX: (651) 484 -4538 <br />MEMORANDUM <br />TO: Mayor Fahey & Members of the City Council <br />FROM: Joel Hanson, City Administrator <br />DATE: December 11, 1998 <br />RE: Arcade Improvement Project #94 -2 <br />MAYOR <br />Michael I. Fahey <br />COUNCIL <br />Beverly Scalze <br />Jim LaValle <br />Steve Morelan <br />Bob Pedersen <br />ADMINISTRATOR <br />Joel R. Hanson <br />Ryan Contracting has asked the City to delete the final lift of asphalt from its contract in order to close out <br />Improvement #94 -2. Given recent reductions in oil prices as well as the amount of work we have planned <br />for 1999, I informed Paul Heuer of Bonestroo that we would consider this matter subject to a complete <br />close -out of the entire contract and a waiver of any and all possible claims by Ryan against the City. <br />Attached is correspondence received from Ryan Contracting, Inc. detailing what they feel are the <br />outstanding monetary issues that needed to be resolved. I have also included Barr Engineering's response <br />on behalf of the Ramsey - Washington Metro Watershed District dealing with items they were involved <br />with. As my notes indicate on Ryan's memo, items 1 and 6 should be paid to Ryan Contracting. Items 2, <br />5, 7, and 8 should not be paid based on recommendations of either Barr Engineering or Bonestroo. Items <br />4 and 9 are being verified by Paul Heuer and a final recommendation is pending. Item 3 deals with the <br />extension of Centerville Road culvert. We will owe some money on this item. At issue is $15,000 was <br />for a completed job that was not achieved. However, we also received a significant savings by not having <br />to remove materials from Arcade that resulted in the shortfall of planned fill as indicated in item 5. This <br />will take additional research. <br />Paul Heuer and I will be meeting with Tom Ryan of Ryan Contracting on Tuesday afternoon. It is my <br />goal that we are able to resolve all outstanding issues at that time and put ourselves in a position to make <br />a final recommendation to the Council at Thursday's meeting. I feel it will be wise to close -out this <br />project as soon as possible. <br />Should you have any comments or questions on this matter in the meantime, please let me know. <br />JRH:kpp <br />Enclosures <br />cc: Paul Heuer, Bonestroo <br />Page 55 <br />