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ce+ 95(tI4 6aiza4 <br />515 Little Canada Road, Little Canada, MN 55117 -1600 <br />(612) 484 -2177 / FAX: (612) 484 -4538 <br />MEMORANDUM <br />TO: Mayor Fahey and Members of the City Council <br />FROM: Joel R. Hanson, City Administrator <br />DATE: April 2, 1998 <br />RE: Secretary/Receptionist and Secretary /Payroll Clerk Positions <br />MAYOR <br />Michael I. Fahey <br />COUNCIL <br />Beverly Scaize <br />Jim LaValle <br />Steve Morelan <br />Bob Pedersen <br />ADMINISTRATOR <br />Joel R. Hanson <br />I am recommending to the Council that the positions of Secretary/Receptionist and <br />Secretary/Payroll Clerk be classified as equal positions, sharing the same salary scale. <br />My rationale for this is as follows: <br />*With the resignation of Mary Granley, the position of Secretary/Code <br />Enforcement has been changed, eliminating code enforcement. The position is now part- <br />time and responsible for secretarial functions as well as payroll processing. The title of <br />this position is now Secretary/Payroll Clerk. <br />*In eliminating the code enforcement duties from this position, and in reviewing <br />comparable salaries for "Secretary B" and "Payroll Clerk" positions as listed in the <br />Stanton Report, it is my recommendation that the salary scale for this position be <br />reclassified at the 1997 scale used for the Secretary/Code Enforcement position. The <br />reduction in salary scale is reflective of the elimination of the code enforcement duties <br />and is consistent with our position evaluation program. <br />*The position of Receptionist has been with more and more secretarial support <br />being provided for the Parks & Recreation Director. Therefore, the title of the position <br />has been changed to Secretary/Receptionist. <br />*Based on the additional secretarial duties being provided and the importance of <br />retaining a quality employee in this high visibility, customer service- oriented position, it <br />is my recommendation that the salary scale for Secretary /Receptionist be upgraded and <br />the same scale used for both the Secretary/Receptionist and Secretary/Payroll Clerk, thus <br />making these positions equivalent. A review of salaries listed in the Stanton Report for <br />"Secretary B" and "Receptionist" support this recommendation. <br />Page 31 <br />