09-26-2012 Council Agenda - Laserfiche WebLink

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CITY OF TUSTIN IPAD POLICY SECTION 1: General Statement The City Council of the City of Tustin acknowledges and agrees that the provision and use of an iPad will assist the members of the Council in the efficient performance of its duties as members of the City Council and thereby improve its service to the public. This Policy is adopted by the City Council and constitutes its mutual statement of what are, and are not, appropriate uses for this important business tool. We will be issued an iPad with 3G technology installed, a cover or case, stylus, and a screen protector. We will each receive a separate email account that will be used to send us official city documents, including without limitation City Council agendas, staff reports, and the like. We will have access to the Internet through the iPad. The explicit privileges and restrictions set forth in this Policy do not attempt to cover every situation that may arise in connection with the use of this new form of electronic communication. We acknowledge, understand, and respect the underlying iPad, Internet, and usage philosophy which forms the basis of this Policy. This philosophy governs all of our on -line activities and we will actin accordance with it at all times. First and foremost, the iPad, Internet, and E -mail access provided to us are tools for conducting City business. Thus, our use of such tools will be solely for business - related purposes, i.e., to review council agenda materials, research relevant topics, obtain useful information for City - related business, and conduct business communications as appropriate. All of the City's computer systems, including the iPad, are considered to be public property. All documents, files, and E -mail messages are considered public records, are subject to the California Public Records Law, and are considered the property of the City of Tustin. We agree that we will conduct ourselves honestly and appropriately with the iPad and on the Internet and in the use of E -mail, and respect the copyrights, software license provisions, property rights, privacy and prerogatives of others, just as we would in any other business dealings. All existing City policies will continue to apply to our conduct on the Internet and in the use of E -mail, including but not limited to those that deal with misuse of City resources, sexual harassment, information and data security, and confidentiality. We also acknowledge that our Internet, and E -mail activities will be. traceable -to the City of Tustin and will impact the reputation of the City. We will refrain from making any false or defamatory statements in any Internet forum or from committing any other acts which could expose the City to liability. We will not download files from sources which we have any reason to believe may be untrustworthy nor shall we open and read files attached to E -mail transmissions unless we have knowledge that they originate from a trustworthy source. Downloaded files and attachments may contain viruses or hostile applications .that -could damage the City's systems.. We acknowledge that we will be held accountable for any breaches of security caused by files obtained for non - business purposes. SECTION 2: DETAILED POLICY PROVISIONS A. We recognize that the City reserves the right to inspect any and all files stored on 1 11