09-26-2012 Council Agenda - Laserfiche WebLink

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business. When using E- Communication, users should communicate with the public and staff solely via their designated City E- Communication addresses. Users shall not commingle E- Communication pertaining to City business with E- Communication pertaining to their home or business. C. Electronic Communications between Council members or Commissioners Concerning City Business. Communications from (1) a Council member to another Council member or members concerning City business, and (2) a Commissioner to another Commissioner or Commissioners concerning Commission business should be "one way" and marked "For Information Only —Do Not Reply." D. Electronic Communication by a Quorum of the Council and Commission or a Council and Commission Standing Committee. A majority of the members of the Council or a Commission shall not send or exchange facts about or engage in discussions regarding City issues via E- Communication, including chat rooms, news groups, on -line forums, weblogs, twitter feeds, or list -serves (collectively referred to as "Internet forums "). E. Electronic Communications from the Public. The public may electronically communicate with the Council and Commission through the City's Website at: www.saratoga.ca.us. 1) E- Communication from the public addressed to the City Council will be distributed to each Council member and E- Communication addressed to a Commission will be distributed to each member of the Commission. E- Communication addressed to the Council or a Commission also will be forwarded to the City Clerk. The Mayor, or Mayor's designated representative, in consultation with staff if necessary, will respond on behalf of the Council to E- Communication addressed to the Council. The Commission chair or Commission staff will respond on behalf of the Commission to E- Communication addressed to the Commission. 2) E- Communication from the public addressed to more than a quorum of the City Council or Commission shall be forwarded by the recipients to the City Clerk (for the City Council) or staff liaison for the Commission. These E- Communications will be distributed and responded to in accordance with paragraphE.1, above. 3) Upon receipt of an E- Communication addressed to less than a quorum of the City Council or Commission, the recipient may: I) treat it as an individual communication to which he or she may or may not respond; 2) inform the Council or Commission of the communication at a properly noticed meeting; or 3) ask that it be forwarded to the full Council or Commission as part of its information packet for the next available Council or Commission meeting. Such E- Communication may also be forwarded to staff for response as set out in Section G, below. When a User responds to individual E- Communication from the public, and desires to forward the response to the Council. or Commission, he or Council and Commission Electronic Communications Policy Page 2 of 4 26