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Council Member Klein stated he attended a number of regional meetings monthly <br />and he found more frequently his colleagues were using the iPad services as <br />mentioned by the City Clerk and City Manager. He felt it was appropriate for the <br />City to pay for the equipment and services while lending the devices to the <br />Council. The term lend was used to emphasize once a Council Member left <br />service the iPad remained with the City and therefore they would not upload non - <br />City applications, He saw the iPad evolution as a win -win for the City where the <br />information was released in a more efficient and cost effective manner. <br />Council Member Price stated that she believed it was environmentally responsible <br />and introduced efficiencies. She stated that if the iPad proposal were to pass it <br />would still be optional for Council Members to have electronic devices. <br />Council Member Holman mentioned concerns about Staff providing training to <br />Council Members, maintaining City -owned devices, monitoring the devices for <br />needed updates and repairs, and providing a backup device. She asked how the <br />Staff effort compared cost wise. She stated that she was not against this, but <br />they were looking at financial savings as well as paper savings, and wanted to <br />know how the labor costs compare to what's being expended now. <br />Ms. Grider stated that training was mostly at the beginning of the process. She <br />stated that she did not believe that it would be labor intensive. <br />Mr. Dino stated with the development of the iCloud a lot of things were able to <br />be updated effectively. <br />Mr. Keene stated that he had not had issues in the two years he had been <br />involved with iPad. <br />Council Member Holman asked if all of the Council Members were going to want <br />to do this. <br />Ms. Grider stated she had polled the Council and in the feedback there were <br />some concerns regarding the continuance of paper for large items such as <br />Environmental Impact Reports (EIR's) and maps, but approximately 90 percent <br />were in favor of it. Staff concurred some large items would still be delivered. <br />INCORPORATED INTO THE MOTION WITH CONSENT OF THE MAKER AND <br />SECONDER to include a policy recommendation that was comparable to the City <br />of Saratoga Policy with respect to transparency. <br />Ms. Grider stated that she agreed with the Saratoga Policy. The City Attorney's <br />FILENAME 6 <br />36 <br />