09-26-2012 Council Agenda - Laserfiche WebLink

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Sample language outlining specific laws and impact "All City of Hampton social networking sites shall adhere to applicable state, federal and local laws regulations and Policies including all Information Technology and Records Management City policies and other applicable City policies. 3. Freedom of Information Act and e- discovery laws and policies anply to social media content and therefore content must be able to be managed, stored and retrieved to comply with these laws. 4. City of Hampton social networlcing sites are subject to Library of Virginia's (LVA) public records laws, Relevant City of Hampton and (LVA) records retention schedules amply to social networking content. Records required to be maintained pursuant to a relevant records retention schedule shall be maintained for the required retention period in a format that preserves the integrity of the original record and is easily accessible using the approved City platforms and tools. 5. All social network sites and entries shall clearly indicate that any articles and any other content posted or submitted for posting are subject to nuhlic disclosure. 6. Content submitted for posting that is deemed not suitable for posting by a City of Hampton social networking moderator because it is not topically related to the particular social networking site objective being commented upon, or is deemed prohibited content based on the criteria in Policy - Item 9. of this policy, shall be retained pursuant to the records retention schedule along with a description of the reason the specific content is deemed not suitable for posting." - City of Hampton, Virginia 8. Citizen Conduct Social media sites, unlike more traditional media such as newspaper or radio, allow for instant two -way public communication between government and citizens. Citizens are able to directly post audio, video, and text to many social media sites. Agencies must decide whether to allow two -way communication, such as the use of comment boxes, and how to handle this engagement with citizens. For agencies that decide to elicit citizen feedback via their official agency social media sites, rules for acceptable conduct of citizens are often developed. Eleven of the 26 reviewed policies and guidelines addressed the issue of citizen conduct, The documents vary with respect to how they deal with the content of comments, Some issue rules of conduct that are posted on the agency's site. These rules generally refer to limitations on offensive language, inciting violence, or promoting illegal activity. Similar rules are often already used on agencies' websites and can he reused for social media purposes, Other policies, such as the policy of the City of Arvada, simply talk about who will have the responsibility of approving public comments without going into detail as to what makes a comment acceptable. 12 81