Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
01-28-1998 Council Agenda
AGENDA LITTLE CANADA CITY COUNCIL REGULAR COUNCIL MEETING WEDNESDAY, JANUARY 28, 1998 1. Call To Order — Workshop Meeting — City Council — 6:30 P.M. 2. Roll Call 3. Rice Street /Little Canada Road Redevelopment Issues Correspondence Page 1 4. Adjourn A. 1. Call To Order — Regular Meeting — City Council — 7:30 P.M. 2. Roll Call Mayor Mr. Michael I. Fahey Council Member Mrs. Beverly Scalze Council Member Mr. Jim LaValle Council Member Mr. Steve Morelan Council Member Mr. Bob Pedersen City Administrator Mr. Joel Hanson City Attorney Mr. Tom Sweeney City Engineer Mr. Paul Heuer City Planner Mr. Steve Grittman Cable TV Producer Mr. Greg Schroeder Administrative Assistant Mrs. Kathy Glanzer 3. Approval of the Minutes January 14, 1998 Regular Council Meeting 4. Announcements AGENDA CITY COUNCIL JANUARY 28, 1998 This agenda is subject to change by additions and deletions. B. PUBLIC HEARINGS & REVIEWS 5. Public Hearing — Final Plat for the first phase of Pitrina Park Terrace; Conditional Use Permit to allow development stage approval of a Planned Unit Development — Frank Frattalone Correspondence Pages 2 -12 6. Public Hearing — Conditional Use Permit to locate temporary off - premise signs advertising model home open houses in Pitrina Park Terrace; Amendment to Zoning Ordinance allowing off - premise signs to be located in the public right -of -way — Masterpiece Homes Correspondence Pages 13 -34 7. Public Hearing — Final Plat for Heritage Office Park 3`d Addition; Final Planned Unit Development to allow more than one owner - occupied office building on a lot — Heritage Development of MN Correspondence Pages 35 -51 C. PRESENTATIONS 8. Renewal of Premise Permit at Little Canada Bingo Hall — North Suburban Youth Association Correspondence Pages 52 -56 2 AGENDA CITY COUNCIL JANUARY 28, 1998 D. CONSENT AGENDA 9. Approval of Pay Request — Lakeshore /Old C /Jackson Street Improvement — Valley Paving Correspondence Page 57 10. Approval of Long -Term Disability Agreement Correspondence Pages 58 -66 11. Approval of Revised Purchase Agreement for 56 West Little Canada Road Correspondence Pages 67 -75 E. STAFF & CONSULTANT REPORTS 12. City Attorney 13. City Planner 14. City Administrator a. Strategic Planning Session Correspondence Page 76 b. Dominium Agreement Correspondence Pages 77 -83 c. Ramsey County Sheriff's Department Request for Tower Space Correspondence Pages 84 -85 d. Pay Request #5 — Ryan Contracting Correspondence Pages 86 -89 3 AGENDA CITY COUNCIL JANUARY 28, 1998 F. DEPARTMENT REPORTS 15. Economic Development 16. Public Safety /Gaming 17. Public Works 18. Building /Zoning /Code Enforcement 19. Parks & Recreation 20. Administration a. Youth Advisory Boards Correspondence Pages 90 -118 21. Adjourn 515 Little Canada Road, Little Canada, MN 55117 -1600 (612) 484 -2177 / FAX: (612) 484 -4538 MEMORANDUM TO: Mayor Fahey & Members of the City Council FROM: Joel Hanson, City Administrator DATE: January 23, 1998 RE: Economic Development Workshop MAYOR Michael 1. Fahey COUNCIL Beverly Scalze Jim LaValle Steve Morelan Bob Pedersen ADMINISTRATOR Joel R. Hanson While I do not have a lot of specifics to report at this time, there should be much information to discuss at Wednesday's workshop regarding the redevelopment project. On Monday, Mr. Kim Wise of Cinemark Theatre Group will be here to go over his concepts for site development and to discuss project financing. The meeting will start at 4:00 p.m. at City Center and will continue over dinner at the Venetian Inn at 6:00 p.m. Mayor Fahey and Council Member Pedersen will be attending. Michael Schroeder and Rusty Fifield will also be present to assist in the discussions. Mr. Wise has indicated to me that his idea for site layout is similar to the one Michael Schroeder last presented to the Council. I told him that we would likely be concerned with that proposal given its visibility impact on the shopping center. I emphasized some of our key concerns regarding sharing of parking and site lines to other properties that need to be maintained. Hopefully, we can make some progress on this item at Monday's meeting. I have also asked Rusty Fifield to analyze the deal from the standpoint of shortening the duration of our debt on the project. Past projections assumed 20 years of debt which is a long time to bank on the viability of all development components. He will be looking at what type of up front participation is necessary on the part of the developers to reduce the term of the debt to under 15 years. My justification for this concept relates not only to the risk incurred by the City, but also on the land sale comps for other theatre sites I presented in my last memo. Another key concern with the project at this point in time is that if it is to go forward, we will need to make some very significant and rapid progress to achieve construction yet this summer. Acquisition issues and road design also need to be factored into this equation in order to provide enough lead time to ensure success. If you have any concerns or comments on the information I presented, please let me know prior to Monday's meeting. Otherwise, we will be able to have a more detailed discussion at Wednesday's workshop. JRH:kpv cc: Rusty Fifield Michael Schroeder Page 1 Ce 204 ceersek 515 Little Canada Road, Little Canada, MN 55117 -1600 (612) 484 -2177 / FAX: (612) 484 -4538 CITY OF LITTLE CANADA NOTICE OF PUBLIC HEARING FINAL PLAT AND PLANNED UNIT DEVELOPMENT PROPOSAL: APPLICANT & PROPERTY OWNER: MAYOR Michael I. Fahey COUNCIL Beverly Scalze Jim LaValle Steve Morelan Bob Pedersen ADMINISTRATOR Joel R Hanson Request for Final Plat approval for the first phase of Pitrina Park Terrace as well as a Conditional Use Permit to allow development stage approval of a Planned Unit Development. Frank Frattalone 3066 Spruce Street Little Canada, MN 55117 PROPERTY LOCATION: Property ID Nos. - 05- 29 -22 -22 -0004 05- 29 -22 -22 -0005 06- 29 -22 -14 -0021 06- 29 -22 -23 -0018 06- 29 -22 -23 -0019 06- 29 -22 -23 -0021 Property located immediately north of Pioneer Park and immediately south of Slumberland. Little Canada, Minnesota 55117 PLANNING COMMISSION: The Little Canada Planning Commission will be reviewing this matter at their Thursday, January 8, 1998 meeting. The meeting begins at 7:30 P.M. and will be held in the Council Chambers of the City Center located at 515 Little Canada Road in said City. CITY COUNCIL: Notice is hereby given that a Public Hearing will be held by the City Council on Wednesday, January 28, 1998 at 7:30 P.M., or as soon thereafter as parties may be heard, in the Council Chambers of the City Center located at 515 Little Canada Road in said City. All persons with reference to this matter will be heard during the Planning Commission meeting on Thursday, January 8, 1998 and during the City Council meeting on Wednesday, January 28, 1998. Sign language interpreters for hearing- impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call to make the necessary arrangements. Joel R. Hanson City Administrator Page 2 Peter & Mary Mathison 466 Allen Avenue Little Canada, MN 55117 05- 29 -22 -24 -0047 Robert and Theresa Vitali 470 Allen Avenue Little Canada, MN 55117 05- 29 -22 -24 -0048 Milan and Deborah Moravetz 476 Allen Avenue Little Canada, MN 55117 05- 29 -22 -24 -0049 Roger and Kathy Rogowski 2960 DeSoto Street Little Canada, MN 55117 05- 29 -22 -24 -0055 William Stenger 3032 Centerville Road Little Canada, MN 55117 06- 29 -22 -11 -0008 William & Rose Stenger William Stenger, Jr. 3032 Centerville Road Little Canada, MN 55117 06- 29 -22 -11 -0009 EMS Partnership 3030 Centerville Road Little Canada, MN 55117 06- 29 -22 -11 -0010 Joseph Peters 1329 Wolters Blvd. Vadnais Heights, MN 55110 06- 29 -22 -11 -0011 State of Minnesota Trust Exempt 50 Kellogg Blvd. W., Suite 620B St. Paul, MN 55102 06- 29 -22 -11 -0012 Myers Frattalone et al 2939 Centerville Road Little Canada, MN 55117 06- 29 -22 -11 -0013 Janine Dittes 3005 Centerville Road Little Canada, MN 55117 06- 29 -22 -14 -0010 Alan & Kathleen Rush 3003 Centerville Road Little Canada, MN 55117 06- 29 -22 -14 -0011 Page 3 Molly Olson 2935 Costa Lane Little Canada, MN 55117 05- 29 -22 -24 -0088 Wayne and June Roberts 2925 Costa Lane Little Canada, MN 55117 05- 29 -22 -24 -0089 Marjorie Sis 2915 Costa Lane Little Canada, MN 55117 05 -29- 22-24 -0090 Jerome and Kathryn Mailand 471 Costa Lane Little Canada, MN 55117 05- 29 -22 -24 -0100 Rodney & Pamela St. Michel 489 Costa Lane Little Canada, MN 55117 05- 29 -22 -24 -0101 Oordie Howe Masterpiece Homes 127 County Road C Little Canada, MN 55117 David Frattalone 562 S. Owasso Blvd. St. Paul, MN 55113 05- 29 -22 -23 -0018 Trans City Investments 2284 7th Street West St. Paul, MN 55116 05- 29 -22 -23 -0019 City of Little Canada 05- 29 -22 -23 -0020 Frank Frattalone 3066 Spruce Street Little Canada, MN 05- 29 -22 -23 -0021 Angelo Frattalone 2225 Beam Avenue St. Paul, MN 55109 05- 29 -22 -23 -0021 55117 Richard Heinel 3007 Vanderbie Road Little Canada, MN 55117 05- 29 -22 -21-0024, 2032 Anna Nadeau 15438 Lone Hill Road Los Gatos, CA 95032 05- 29 -22 -22 -0005 Slumberland 3060 Centerville Road Little Canada, MN 55117 05- 29 -22 -22 -0016, 0017 Clarence Bruhn 2977 Vanderbie Road Little Canada, MN 55117 05- 29 -22 -24 -0030 Dale and Sandra Heskin 490 Allen Avenue Little Canada, MN 55117 05- 29 -22 -24 -0028 Scott Tansom 2985 Vanderbie Road Little Canada, MN 55117 05- 29 -22 -24 -0029 Clifford Wickman 2972 DeSoto Street Little Canada, MN 55117 05- 29 -22 -24 -0042 Richard and Barbara Montour 2986 DeSoto Street Little Canada, MN 55117 06- 29 -22 -24 -0046 Page 4 Frederick & Shalimar Sawicki 475 Allen Avenue Little Canada, MN 55117 05- 29 -22 -21 -0026 Angelo Scalze 469 Allen Avenue Little Canada, MN 55117 05- 29 -22 -21 -0027 Douglas and Mary Wilson 3034 DeSoto Street Little Canada, MN 55117 05- 29 -22 -21 -0030, 0031, 0029 Patrick & Thomas Keenan 485 Allen Avenue Little Canada, MN 55117 05- 29 -22 -21 -0037 Douglas & Donna Schroeder 15438 Lone Hill Road Los Gatos, CA 95032 05- 29 -22 -22 -0004, 0005 David Regnier 2947 Centerville Road Little Canada, MN 55117 06- 29 -22 -14 -0015 J. M. & June Frattalone 2939 Centerville Road Little Canada, MN 55117 06- 29 -22 -14 -0016 Trans City Investments 2284 7th Street West St. Paul, MN 55116 06- 29 -22 -14 -0021 City of Little Canada 06- 29 -22 -14 -0022 Jeffrey & Julie Vogel 2979 Centerville Road Little Canada, MN 55117 06- 29 -22 -14 -0012 Charles & Debra Rios 2973 Centerville Road Little Canada, MN 55117 06- 29 -22 -14 -0013 Michael & Phyllis Valento 2959 Centerville Road Little Canada, MN 55117 06- 29 -22 -14 -0014 Michael Conroy_ Kirsten Baier 2950 Desoto Street Little Canada, MN 55117 05- 29 -22 -24 -0056 Jamie and Barbara Suciu 2940 Desoto Street Little Canada, MN 55117 05- 29 -22 -24 -0057 David & Susan Goerg 2930 Desoto Street Little Canada, mN 55117 05- 29 -22 -24 -0058 Gene and Mary Juelich 2960 Costa Lane Little Canada, MN 55117 05- 29 -22 -24 -0077 Tang Shiun Yen Hsiu Fen Sung 2950 Costa Lane Little Canada, MN 55117 05- 29 -22 -24 -0078 Douglas & Theresa Nguyen 2940 Costa Lane Little Canada, MN 55117 05- 29 -22 -24 -0079 Larry & Diane Hartmann 2945 Costa Lane Little Canada, MN 55117 05- 29 -22 -24 -0087 Page 5 NFAC MEMORANDUM NORTHWEST ASSOCIATED CONSULTANTS COMMUNITY PLANNING - DESIGN - MARKET RESEARCH TO: Little Canada Planning Commission FROM: Stephen Grittman DATE: January 5, 1998 RE: Little Canada - Pitrina Park Terrace Final Plat/PUD FILE NO: 758.09 - 98.03 Masterpiece Homes has applied for Final Plat and Development Stage /Final PUD approvals for the first phase of Pitrina Park Terrace townhomes. Phase One consists of 28 units in fourteen twinhome structures.. The project would include the construction of Allan Avenue from DeSoto Street to about 660 feet west. Future phases would include the construction of Allan Avenue through to Centerville Road. All of the proposed development activity will be around two cul -de -sacs on the south side of the extended Allan Avenue. The plat includes a dedication of the south half of the Allan Avenue right of way, with the north half being deeded to the City for street use. Upon development of the north half of the project, the developer should plan to dedicate the north half of Allan Avenue as well. The Final Plat appears to be adequate, and in general compliance with the Preliminary Plat requirements. With regard to the Final PUD, a number of issues were raised at the preliminary stage with regard to landscaping, building spacing and site development. The staff report on the PUD in May of 1995 included a recommendation that the following plans were to be submitted for Final PUD consideration: • • • Preliminary floor plans, illustrating the layout of the building on the proposed lots Driveway locations, illustrating adequate snow storage on the cull -de -sacs Common mailbox sites, avoiding interference with driveways and snow storage areas 5775 WAYZATA BOULEVARD. SUITE 555 ST. LOUIS PARK, MINNESOTA 554 6 PHONE 6I 2- 595-9636 FAX 6I 2- 595-9837 Page 6 Height of proposed buildings, illustrating compliance with building separation requirements Landscape plans illustrating both typical foundation planting and all common space planting, including the screening and buffering to the north industrial boundary Moreover, grading and drainage plans were required to be submitted for engineering and public works review. Until the plans mentioned in the previous approvals are submitted, staff cannot comment upon the compliance of the Final PUD with the previous approvals. In conclusion, we would recommend approval of the Final Plat, with the condition that the north half of Allan Avenue be reconveyed by the City and then formally dedicated at the time of the future development to the north. With regard to the PUD, we would recommend action on the Final PUD be tabled until the plans listed above area submitted and reviewed by City staff. cc: Kathy Glanzer Greg Schmidt Paul Heuer Scott Tangen Gordie Howe 2 Page 7 PITRINA PARK TERRACE ::1 •x r-1 L. l 1 u -1 1° .y a 1e ' 5511IPPY y N to Y N 5/VA 10 W03 'S 'Y'C 5151 ` 53• 10 5/VA Ow • 5A / di 11 15 3 i 6 i1 �3 micz ss•tss ''LL r..�z•s9.00H, 'MNDW MMtM y PC YC "71 8g {wt IO, IM �W l0 •Vl 10011# <1 GV.SIO IV' MNOWM.W- •S1510.4O5 Page 8 01/06 '98 1632 ID :MASTERPIECE HOMES INC JAN -06 -1990 14:19 E.G.RUD 8 SONS INC re? IMP sane FAX :612- 484 -7723 PAGE 2 612 786 6007 P.01/01 '0 26d.90 L • 5'50' r 139.10 a 28.0'to e/c 'o -i4i9. �. 10.0 OYI r. 1 140 ro 1 14 Q1 104 N L__JuL„:„..mls „, ' 13 u 011 b 7 3 trol 0. 9 1 - K • 5'50' r 139.10 a 28.0'to e/c 'o -i4i9. �. 10.0 CUl ..tl t 0'• TvD, 01. 1 140 11 104 N L__JuL„:„..mls „/ ' _ • 5'50' r 139.10 a 28.0'to e/c 'o • 29 631.06 Page 9 Post 4r Fax Nato 7871 '67onlee C Fu r — 0 e. , ,. / ./A, Mr? ~Met a snypial Dm lam, Fr.'" &4(2 'p` irn. /, /aA w F°i544, cA.••• /e•....f: TOTAL P.01 ' �. 10.0 14d li. ' 140 !H.0 �e tlo 104 ' _ • 29 631.06 Page 9 Post 4r Fax Nato 7871 '67onlee C Fu r — 0 e. , ,. / ./A, Mr? ~Met a snypial Dm lam, Fr.'" &4(2 'p` irn. /, /aA w F°i544, cA.••• /e•....f: TOTAL P.01 Bonestroo Rosene InAnderlik & Associates Engineers & Architects December 22, 1997 City of Little Canada Attn: Kathy Glanzer 515 Little Canada Road Little Canada, MN 55117 Bonestroo, Rosene, Anderlik and Associates. Inc is an Affirmative Action /Equal Opportunity Employer Principals: Otto G. Bonestroo. RE. • Joseph C. Anderlik, P.E. • Marvin L. Sorvala, P.E. • Richard E. Turner, RE. • Gtenn R. Cook. P.E. • Robert G. Schunicht. RE. • Jerry A. Bourdon, P.E. • Robert W. Rosene, P.E. and Susan M. Ebertin. C.P.A., Senior Consultants Associate Principals: Howard A. Sanford, RE. • Keith A. Gordon, PE. • Robert R. Pfefferle, P.E. • Richard W. Foster, RE. • David O. Loskota, P.E. • Robert C. Russek, A.I.A. • Mark A. Hanson, P.E. • Michael T. Rautmann, P.E. • Ted K.Field, P.E. • Kenneth P. Anderson, P.E. • Mark R. Rolls, P.E. • Sidney P. Williamson. P.E., L5. • Robert F Kotsmith Offices: St. Paul, Rochester Willmar and St. Cloud, MN • Milwaukee. WI Re: Petrina Park Terrace Development Our File No. 37233 Dear Kathy: We have reviewed the final plat signed December 7, 1997 and find no problems with what is proposed. The plat covers the first two cul -de -sacs on the south side of Allen Street and the west side of Desoto Street. Some construction issues are still being worked on, including drainage and the configuration of the medians at the Allen Street entries. We are working closely with the owner and his engineer on a continuing basis with these issues. Sincerely, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES _____Ipl Paul H er, P.E. pc: Scott Tangen, Public Works Director Page 10 2335 West Highway 36 • St. Paul, MN 55113 • 612-636 -4600 • Fax: 612 - 636-1311 ELECTION OF OFFICERS MINUTES OF TILE REGULAR MEETING PLANNING COMMISSION LITTLE CANADA,. MINNESOTA JANUARY 8,1998 Pursuant to due call and notice thereof, a regular meeting of the Planning Commission of the City of Little Canada, Minnesotawas held on the 8th day of January; 1998 in the Council Chambers of the City Center located at 515 Little CanadaRoadin said .City. Chairman Gene DeLonais called the meeting to order at.7:30 P.M. and the following members of the Commission were present at roll call: MEMBERS PRESENT: Mr.. Gene DeLonais Mr. Scott Barraclough Mr_ Dennis Canon Mr: john Keis Mr.. Dan Knudsen Mr. Rick Montour Mr Fred Schletty ALSO PRESENT: Mr. Steve Grittrnan, City Planner Mrs: Kathy Glanzer, Deputy Clerk Upon motion by Carson, seconded by Montour, Gene DeLonais was elected as Chair of the Planning Commission, and John Keis was elected Vice Chair. MINUTES There being no corrections, the minutes of the December 11, 1997 regular meeting of the Planning Commission were approved as submitted. FINAL PLAT & PUD — FIRST PHASE OF PTTRINA PARK TERRACE Mr. Gordie Howe, Masterpiece Homes, appeared before the Commission requesting final plat approval for the first two cul -de -sacs in the Pitrina Park Terrace plat. Howe reported that the final plat is consistent with the preliminary plat. The City Planner agreed that the final plat is consistent with the preliminary plat. The Planner noted that his report recommends that action on the PUD be tabled pending additional information needed from the developer. The Planner indicated that this information has now been submitted and appears to be satisfactory. Page 11 MINUTES PLANNING COMMISSION JANUARY 8, 1998 With regard to Allen Avenue right -of -way, the Planner indicated that the final plat dedicates 30 feet of Allen Avenue.. The additional north 30 feet of Allen will be deeded to the City. When the remainder of the property is fmal platted, the northern 30 feet will be reconveyed to the developer and dedicated to the City via that final plat. The Planner indicated that the deeding of the northern 30 feet of Alien Avenue is an acceptable arrangement for the time being. Keis asked about the park dedication forthis. plat_ The City Planner pointed out that the Parks & Recreation Commission has requested a cash dedication per unit as well as a.trail connection from one of the cul-de -sacs to Pioneer Park:. Howe reported that the trail dedication would occur on the fourth cul -de -sac. Carson recommended approval of the Final Plat for the first phase. of PitrinaPark Terrace as well as Conditional UsePermitto allow development stage approval of a Planned Unit Development subject to compliance with the recommendations of the City Planner as outlined in his report dated January 5, 1998. Motion seconded by Knudsen. Motion carried 7 — 0. OFF - PREMISE Mr. Doug Devorak, Great Sign Service Marketing Specialties, appeared SIGNS — before the Commission requesting approval of a Conditional Use Permit PITRINA allowing off - premise signs for Pitrina Park Terrace at the following PARK intersections: TERRACE Allen Avenue/Desoto Street; Allen Avenue/Edgerton Street; Eli Road/Centerville Road; Eli Road/DeSoto Avenue; Little Canada Road/Centerville Road; Little Canada Road/Edgerton Street. Devorak reported that the signs would be put up on Friday evenings and taken down by Sunday evenings. Sign size is 18 inches by 24 inches. These signs are necessary in order to direct people to Pitrina Park Terrace model homes, given that it is a difficult location to find. Richard Magnuson, Masterpiece Homes, reported that he is requesting approval to put up open house signs on Mondays through Fridays. These Pale 12 Little Canada, Minnesota APPLICATION FORM Comprehensive Plan Amendment Zoning District Amendment Text Amendment Other Applicant Owner N9 771 PAID Oa0 Rec. No Conditional Use Permit Variance Subdivision Planned Unit Development Plan Review MA -E% MAc4Ewg 1e j- oiltC The. in No &b kV, C. L� (Name) (Address) A3014& Oakes ] . a1 kio )% (LAr (Name) (Address) Property Location (Street Address and Legal Description): 2195 Pi4- Ri;•4 w�j — P14 -R; » PAR..k. TRRACE i (kti ifriVA- 140 32uy (Phone) t 14/4 - Lin-3 ury (Phone) Description and /or Reason for Request (Cite Ordinance Sections): Niel,., E or temp. 0PEkJ Nous8; M &ot/ +IoNE S;y,vs 1(z.— Z yeM. USE' 9- 41- c,c4-QJ ,vim t.rca d • <0 Q.aJ In signing this application, I hereby acknowledge that I have read and fully understand the applicable provisions of the Zon- ing and Subdivision Ordinances and current administrative procedur• further acknowledge the fee explanation as outlined in the application procedures and hereby agree to pay all statem- ' ed from the City pertaining to additional applica- tion expense. � WHITE — Office CANARY— Customer PINK —File (S'.nature of • 1. GOLD— Planner Pag /a-27-77 icant) (Date) c*G _ 9 ?ft4 ceerreack 515 Little Canada Road, Little Canada, MN 55117 -1600 (612) 484 -2177 / FAX: (612) 484 -4538 PROPOSAL: APPLICANT: CITY OF LITTLE CANADA NOTICE OF PUBLIC HEARING CONDITIONAL USE PERMIT MAYOR Michael I. Fahey COUNCIL Beverly Scalze Jim LaVaile Steve Morelan Bob Pedersen ADMINISTRATOR Joel R. Hanson Request for a Conditional Use Permit to locate temporary off - premise signs advertising model home open houses in Pitrina Park Terrace. Masterpiece Homes, Inc. 127 County Road C Little Canada, MN 55117 PROPERTY LOCATION: Corner of Allen Avenue and Edgerton Street Corner of Allen Avenue and DeSoto Street Comer of Eli Road and Desoto Street Corner of Eli Road and Centerville Road Corner of Little Canada Road and Centerville Road Corner of Little Canada Road and Edgerton Street Little Canada, MN 55117 PLANNING COMMISSION: CITY COUNCIL: The Little Canada Planning Commission will be reviewing this matter at their Thursday, January 8, 1998 meeting. The meeting begins at 7:30 P.M. and will be held in the Council Chambers of the City Center located at 515 Little Canada Road in said City. Notice is hereby given that a Public Hearing will be held by the City Council on Wednesday, January 28, 1998 at 7:30 P.M., or as soon thereafter as parties may be heard, in the Council Chambers of the City Center located at 515 Little Canada Road in said City. All persons with reference to this matter will be heard during the Planning Commission meeting on Thursday, January 8, 1998 and during the City Council meeting on Wednesday, January 28, 1998. Sign language interpreters for hearing- impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call to make the necessary arrangements. Joel R. Hanson City Administrator Page 14 515 Little Canada Road, Little Canada, MN 55117 -1600 (612) 484 -2177 / FAX: (612) 484 -4538 CITY OF LITTLE CANADA NOTICE OF PUBLIC HEARING TEXT AMENDMENT MAYOR Michael I. Fahey COUNCIL Beverly Scalze Jim LaValle Steve Morel= Bob Pedersen ADMIMSTRATOR Joel R. Hanson PROPOSAL: Request for an amendment to the Zoning Ordinance allowing off - premise signs to be located in the public right -of -way. APPLICANT: Masterpiece Homes, Inc. 127 County Road C Little Canada, MN 55117 PLANNING COMMISSION: The Little Canada Planning Commission will be reviewing this matter at their Thursday, January 8, 1998 meeting. The meeting begins at 7:30 P.M. and will be held in the Council Chambers of the City Center located at 515 Little Canada Road in said City. CITY COUNCIL: Notice is hereby given that a Public Hearing will be held by the City Council on Wednesday, January 28, 1998 at 7:30 P.M., or as soon thereafter as parties may be heard, in the Council Chambers of the City Center located at 515 Little Canada Road in said City. All persons with reference to this matter will be heard during the Planning Commission meeting on Thursday, January 8, 1998 and during the City Council meeting on Wednesday, January 28, 1998. Sign language interpreters for hearing - impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call to make the necessary arrangements. Joel R. Hanson City Administrator Page 15 Russell & Deborah Sundquist 2604 Edgerton Street Little Canada, MN 55117 08- 29 -22 -12 -0004 Eugene & Patricia Mandler 2635 Edgerton Street Little Canada, MN 55117 08- 29 -22 -21 -0001 Gail Maudal 2625 Edgerton Street Little Canada, MN 55117 08- 29 -22 -21 -0002 Walter Foote et al 2613 Edgerton Street Little Canada, MN 55117 08- 29 -22 -21 -0003 John & Virginia Casey 2605 Edgerton Street Little Canada, MN 55117 08- 29 -22 -21 -0004 Michael Ricci 554 Little Canada Road Little Canada, MN 55117 08- 29 -22 -21 -0018 Pasquale &aJoyce Frattalone 550 Schletty Drive Little Canada, MN 55117 08- 29 -22 -21 -0019 City of Little Canada 08- 29 -22 -21 -0039 Page 16 Florence Poehls 2717 Centerville Road Little Canada, MN 55117 06- 29 -22 -44 -0010 Uno -Ven Company 3850 N. Wilke Road Arlington Heights, IL 60004 06- 29 -22 -44 -0013, 0014, 0015 0034 Jo Ann Barrieau 331 Little Canada Road Little Canada, MN 55117 06- 29 -22 -44 -0023 Kim Koenig 328 Little Canada Little Canada, MN 06- 29 -22 -44 -0026 Road 55117 Virginia Smith 334 Little Canada Road Little Canada, MN 55117 06- 29 -22 -44 -0027 William Stafki 316 Little Canada Road Little Canada, MN 55117 06- 29 -22 -44 -0037 Economic Development Authority City of Little Canada 06- 29 -22 -44 -0036 Gerten Valkenburg Van Valkenburg 303 E. Little Canada Road Little Canada, MN 55117 06 -29 -22-44 -0040 Scott & Rebecca Wojcik 294 Racine Drive Little Canada, MN 06- 29-22 -44 -0042 Frances LoBaido 600 Keller Parkway Little Canada, MN 08- 29 -22 -12 -0001 55117 55117 Janis Hess 2622 Edgerton Street Little Canada, MN 55117 08- 29 -22 -12 -0002 James & Sharon Tulgren 2612 Edgerton Street Little Canada, MN 55117 08- 29 -22 -12 -0003 r Arthur & Kathleen Herkenhoff 2965 Edgerton Street Little Canada, MN 55117 05- 29 -22 -24 -0005 Roger & Marlene Sorenson 2956 Greenbrier Street Little Canada, MN 55117 05- 29 -22 -21 -0012 Richard & Karen Eldridge 3015 Edgerton Street Little Canada, MN 55117 05- 29 -22 -21 -0013 Gregory & Vivian LaRock 3009 Edgerton Street Little Canada, MN 55117 05- 29 -22 -21 -0014 Ronald Olson 3001 Edgerton Street Little Canada, MN 55117 05- 29 -22 -21 -0016 Thomas & Mavis Garrett 2825 Centerville Road Little Canada, MN 55117 06- 29 -22 -41 -0013 Norbert & Piedad Lee 2821 Centerville Road Little Canada, MN 55117 06- 29 -22 -41 -0014 Edith Schultz 2811 Centerville Road Little Canada, MN 55117 06- 29 -22 -41 -0015 Ernest & Anna Brausen 2803 Centerville Road Little Canada, MN 55117 06- 29 -22 -41 -0016 Richard & Colleen Caoocasa 2791 Centerville Road Little Canada, MN 55117 06- 29 -22 -41 -0017 Michael & Margaret Carey 2783 Centerville Road Little Canada, MN 55117 06- 29 -22 -41 -0018 Page 17 St. John's Church of Little Canada.' 380 Little Canada Road Little Canada, MN 55117 05- 29 -22 -33 -0013 Henry Huot 565 Little Canada Road Little Canada, MN 55117 05- 29 -22 -34 -0018 Walter & Mary Bauer 1080 W. County Road E Shoreview, MN 55126 05- 29 -22 -34 -0032 Carl & Barbara Swanson 551 E. Little Canada Road Little Canada, MN 55117 05- 29 -22 -34 -0033, 0035 Tammy Sullivan 2646 Schletty Drive Little Canada, MW 55117 05- 29 -22 -34 -0034 John & Jennifer Caskey 565 Keller Parkway Little Canada, MN 55117 05- 29 -22 -43 -0011 Gene & Olivia Erickson 585 Keller Parkway Little Canada, MN 55117 05- 29 -22 -43 -0012 Hildegarde Menge 2666 Edgerton Street Little Canada, MN 55117 05- 29 -22 -43 -0013 John & Ardis Schwalbach 2680 Edgerton Street Little Canada, MN 55117 05- 29 -22 -43 -0014 Keith Walbridge 391 Racine Drive Little Canada, MN 55117 06- 29 -22 -44 -0006 Denis & Dana Platt 2741 Centerville Road Little Canada, MN 55117 06- 29 -22 -44 -0007 State of MN Trust Exempt 50 W. :Kellogg Vlvd., Suite 6208 St. Paul, MN 55102 06- 29 -22 -44 -0005 David & Patricia Moon 2777 Centerville Road Little Canada, MN 55117 06- 29 -22 -41 -0019 Terrance & Diane Schmidt 2812 Centerville Road Little Canada, MN 55117 06- 29 -22 -41 -0021 Kenneth & Kelley Seaton 2806 Centerville Road Little Canada, MN 55117 06- 29 -22 -41 -0022 Joanne Christensen 335 Eli Road Little Canada, MN 55117 06- 29 -22 -41 -0023 George Datko et al 345 Eli Road Little Canada, MN 55117 05- 29 -22 -32 -0011 City of Little Canada 05- 29 -22 -33 -0019 Steven Hurt 13380 Everest Ave. Apple Valley, MN 55124 05- 29 -22 -21 -0040 Brett & Patricia Kovacs 551 Allen Avenue Little Canada, MN 55117 05- 29 -22 -21 -0041 Oliver & Eloise Becker 5820 St. Albans Court Shoreview, MN 55126 05- 29 -22 -21 -0042 Richard Kimmes 339 E. Little Canada Road Little Canada, MN 55117 05- 29 -22 -33 -0009, 0010 Michael & Kathleen Henry 312 Chippenham Lane Willernie, MN 55090 05- 29 -22 -33 -0011 George & Kathryn Rossez 203 Australian Avenue Little Canada, MN 55117 05- 29 -22 -33 -0012 Page 18 Roderick & Georgianne Kleiss 3006 Edgerton Street Little Canada, MN 55117 05- 29 -22 -12 -0044 Helen Hipkins 3010 Edgerton Street Little Canada, MN 55117 05- 29 -22 -12 -0045 PaMELA ARLEDGE 3014 Edgerton Street Little Canada, MN 55117 05- 29 -22 -12 -0046 Richard & Marilyn Theisen 3020 Edgerton Street Little Canada, MN 55117 05- 29 -22 -12 -0047 Mary Caughy 2972 Edgerton Street Little Canada, MN 55117 05- 29 -22 -13 -0044 Rebecca & David Nelson 2980 Edgerton Street Little Canada, MN 55117 05- 29 -22 -13 -0045 Roy French et al 2988 Edgerton Street Little Canada, MN 55117 05- 29 -22 -13 -0046 Rodney & Karen Skogen 2996 Edgerton Street Little Canada, MN 55117 05- 29 -22 -13 -0047 John & Glorianne Eager 2987 Edgerton Street Little Canada, MN 55117 05- 29 -22 -24 -0001 Laurence Maxwell 566 Allen Avenue Little Canada, MN 55117 05- 29 -22 -24 -0002 Julie Costa Daniel VanHoever 2985 Edgerton Street Little Canada, MN 55117 05- 29 -22 -24 -0003 Ingvar Alm 2979 Edgerton Street Little Canada, MN 55117 05- 29 -22 -24 -0004 Clarence Bruhn et al 97 2977 Vanderbie Road Little Canada, MN 55117 05- 29 -22 -24 -0030 Clifford Wickman 2972 DeSoto Street Little Canada, MN 55117 05- 29 -22 -24 -0042 Richard & Barbara Montour 2986 DeSoto Street Little Canada, MN 55117 05- 29 -22 -24 -0046 Peter & Mary Mathison 466 Allen Avenue Little Canada, MN 05- 29 -22 -24 -0047 55117 Robert & Theresa Vitali 470 Allen Avenue Little Canada, MN 55117 05- 29 -22 -24 -0048 Milan & Debroah Moravetz 476 Allen Avenue Little Canada, MN 55117 05- 29 -22 -24 -0049, 0102 Roger & Kathy Rogowski 2960 DeSoto Street Little Canada, MN 55117 05- 29 -22 -24 -0055 Gene & Mary Juelich 2960 Costa Lane Little Canada, MN 55117 05- 29 -22 -24 -0077 Larry & Diane Hartmann 2945 Costa Lane Little Canada, MN 05- 29 -22 -24 -0087 55117 Jerome & Kathryn Maiiand 471 Costa Lane Little Canada, MN 55117 05- 29 -22 -24 -0100 Rodney & Pamela St. Michel 489 Costa Lane Little Canada, MN 55117 05- 29 -22 -24 -0101 Thomas Brandt 3000 Edgerton Street little Canada, MN 55117 05- 29 -22 -12 -0043 Page 19 Independent School District 623 1252 County Road B -2 Little Canada, MN 55113 05- 29 -22 -33 -0020 Michael Tierney et a1 2830 Noel Drive Little Canada, MN 55117 05- 29 -22 -31 -0026 Richard Campanaro 2802 Noel Drive Little Canada, MN 05- 29 -22 -31 -0027 55117 Kathleen Smith 2808 Noel Drive Little Canada, MN 55117 05- 29 -22 -31 -0028 Vernon Caroline et al 2796 Noel Drive Little Canada, MN 55117 05- 29 -22 -31 -0029 Leah Broecker 2788 Noel Drive Little Canada, MN 05- 29 -22 -31 -0030 55117 Colleen Rush -Novak James Novak 2780 Noel Drive Little Canada, MN 55117 05- 29 -22 -31 -0031 Gary & Nancy Andert 2829 Noel Drive Little Canada, MN 05- 29 -22 -31 -0036 Amorette Wegner 2821 Noel Drive Little Canada, MN 05- 29 -22 -31 -0037 55117 55 L17 Lucille Glanzer 2797 Noel Drive Little Canada, MN 55117 05- 29 -22 -31 -0039 Henry Evers 2787 Noel Drive Little Canada, MN 05- 29 -22 -31 -0040 Joann Bares 2781 Noel Drive Little Canada, MN 05-29-22 -31 -0041 55117 551'17 Dorothea Miller 2771 Noel Drive Little Canada, MN 55117 05- 29 -22 -31 -0042 Thomas & Kathleen Chopski 2763 Noel Drive Little Canada, MN 55117 05- 29 -22 -31 -0043 Thomas & Jolene Tschida 2813 Noel Drive Little Canada, MN 05- 29 -22 -31 -0044 55117 Roger &. Kathleen Glanzer 2805 Noel Drive Little Canada, MN 55117 05- 29 -22 -31 -0045 John & Kathleen Johnson George Johnson 2750 Noel Drive. Little Canada, MN 05- 29 -22 -31 -0046, 0047 55117 PGGD Apartments Limited. Part Gino T. D'Amal£i Trustee 299 Coon Rapids Blvd. #210 Coon Rapids, MN. 55433 05- 29 -22 -32 -0001 James & Cheryl Morelan 451 Eli Road Little Canada, MN 05- 29 -22 -32 -0002 55117 Kurt & Susan Gorsetman 411 Eli Road Little Canada, MN 55117 05- 29 -22 -32 -0003 Howard & Lorraine Pelton 433 Eli Road Little Canada, MN 55117 05- 29 -22 -32 -0004 Dorothy & Elmer Heppner 423 Eli Road Little Canada, MN 55117 05- 29 -22 -32 -0005 Frederick & Shalimar Sawicki 475 Allen Ave. Little Canada, MN 55117 05- 29 -22 -21 -0026 Angelo Scalze 469 Allen Avenue Little Canada, MN 05- 29 -22 -21 -0027 55117 Page 20 Douglas & Mary Wilson 3034 DeSoto Street Little Canada, MN 55117 05- 29 -22- 21-0029, 0030 Richard Heinel 3007 Vanderbie Road Little Canada, MN 05- 29 -22 -21 -0032 55117 Karen Plessel 3001 Vanderbie Road Little Canada, MN 55117 05- 29-22 -21 -0035 Patrick & Thomas Keenan 485 Allen Avenue Little Canada, MN 55117 05- 29 -22 -21 -0037 Douglas & Donna Schroeder 15438 Loan Hill Road Los Gatos, CA 95032 05- 29 -22 -22 -0004, 0005 Larson Enterprises 3060 Centerville Road Little Canada, MN 55117 05- 29 -22 -22 -0017 David Frattalone 562 Owasso Blvd. S. St. Paul, MN 55113 05 -29- 22-23 -0018 Trans City Investments 2284 7th Street West St. Paul, MN 55116 05- 29 -22 -23 -0019 City of Little Canada 05- 29 -22 -23 -0020 Frank Frattalone 3066 Spruce Street Little Canada, MN 05 -29- 22-23 -0021 55117 Dale & Sandra Heskin 490 Allen Avenue Little Canada, MN 55117 05- 29 -22 -24 -0028 Scott Tansom 2985 Vanderbie Road Little Canada, MN 5511' 05- 29 -22 -24 -0029 /g if gz4/ ii Page 21 PITRIINA PARK TERRACE Townhomes By MASI ERPIECE HOMES INC. Page 22 9^.. -E 2:,; FM .JUAMOE Mo. 561 .AGE 10, CLTAG F. (b) Any combination of signs or lights which oast light on property zoned for residential use shall not exceed 0.4 feet (foot candle meter reading) as measured from any property line of such residential property. (c) In no instance shall exposed light bulbs be utilized to light signs, property or merchandise for wale or rent. The lights shall be hooded or controlled in some manner so as to direct light any from public streets or adjacent or nearby property. (d) The illumination source shall not be placed so to cause confusion or hazard to traffic, or to conflict with traffic control signs or lights. (3) Holiday lights end decorations shall be permitted. (D.) Real Estate Signs. (1) Signs for the purpose of selling or leasing individual lots or building shall be permitted) provided, that: (a) Such signs shall not exceed nine square feet for residential property and thirty -tvo square, feet for non-residential property. (b) Only one such sign is permitted per street frontage upon which the property abuts. (c) Such sign shall be removed within seven days following the lease or real estate closing. (d) No part of such sign shall be closer than six Seat from the back of the curb. If there is a sidewalk, no part of any sign shall be located closer than two feet from the edge of the sidewalk. (e) Temporary real estate directional signs may not exceed 18" X 24 ". Said temporary sign may be placed on public right -of -ray, but only between the hours of 12 o'clock noon until 8:00 P.M. on weekdays and from 6(OO A.M. Saturday until 8:00 P.M. an the last day of the weekend. (2) Developers Directional Sign Poets (a) Developers Directional Sign Posts may bs on public or private property. In either case, abutting property owner(a) must give written consent in allowing such sign on or in the front of their property. Page 23 NXC MEMORANDUM NORTHWEST ASSOCIATED CONSULTANTS COMMUNITY PLANNING - DESIGN - MARKET RESEARCH TO: Little Canada Planning Commission FROM: Stephen Grittman DATE: January 5, 1998 RE: Little Canada - Masterpiece Homes - Temporary Directional Signs FILE NO: 758.09 - 98.02 Masterpiece Homes has applied for a Conditional Use Permit to allow the placement of off - site directional signs which would direct traffic to open houses and /or model homes at its Pitrina Park Terrace townhome development at Allan Avenue and DeSoto Street. The City's Sign Ordinance allows on -site real estate construction signs of up to 50 square feet. Off -site directional signs are allowed only by CUP, subject to size limitations placed by the City Council, and the following standards as listed in the ordinance: Access is questionable and /or confusing; Resulting traffic safety may be jeopardized, or traffic inappropriately utilizes residential, minor streets; and Signage contains no advertising. This project is proposed to begin its construction at the easternmost point. Allan Avenue will not be constructed through to Centerville Road until a later phase. As a result, it could be argued that access is questionable to the project. Moreover, traffic which is seeking the project would drive through residential areas to find the development, although this will be necessary until Allan Avenue is constructed in its entirety. Finally, the signs must not have any advertising. The Zoning Ordinance defines advertising signs as those which contain information about products or services not exclusively related to the premises involved. The signs should therefore be restricted to the name of the applicant (Masterpiece Homes), the name of the product (model home /open house) and a directional device such as an arrow. The application indicates compliance with this interpretation. Page 24 5775 WAYZATA BOULEVARD, SUITE 555 ST. LOUIS PARK, MINNESOTA 554 16 PHONE 612-695-9536 FAX 6I 2-595-9837 The second issue involves proposed locations for the signs. The applicant has requested the approval of seven locations, with a duration for the signs of up to two years. One of the locations is at the site, where on -site real estate development signs are allowed as permitted signs. The other six sites are as follows: a. Edgerton Street and County Road D b. Edgerton Street and Allan Avenue c. Edgerton Street and Little Canada Road d. Centerville Road and Little Canada Road e. Centerville Road and Eli Road f. DeSoto Street and Eli Road The first four sign locations are at major intersections; or where Allan Avenue intersects with a collector street (Edgerton). These would appear to comply with the requirements of the ordinance. However, the two proposed signs at Eli Road would direct traffic through minor streets and residential areas otherwise unrelated to the project. We would not recommend these locations. The Sign Ordinance permits only governmental signs in the public right -of -way. The applicant must demonstrate to the City that the proposed signs are located on private property with the approval of the property owner. This should be provided in writing from the property owner in question. We would recommend no more than one sign at each of the approved intersections, with size restricted to four square feet as permitted for on -site real estate signs. The proposed signs would actually be three square feet as detailed in the application. Finally, we would recommend that the sign at Allan Avenue and Edgerton be replaced by a sign at Allan Avenue and Centerville Road once Allan Avenue is constructed to that point. This would help remove traffic from Allan Avenue to a higher traffic carrier and avoid directing development traffic through a low density residential area. In summary, we would recommend approval of the four signs listed above as (a) through (d), on condition that the signs direct traffic along Centerville Road when that access becomes available. We would not recommend approval of the signs listed as (e) or (f). cc: Kathy Glanzer Greg Schmidt Scott Tangen Gordie Howe 2 Page 25 NXC MEMORANDUM NORTHWEST ASSOCIATED CONSULTANTS COMMUNITY PLANNING - DESIGN MARKET RESEARCH TO: Little Canada Planning Commission FROM: Stephen Grittman - DATE: January 6, 1998 RE: Little Canada - Amendment to Sign Ordinance - Signs in Right -of -Way FILE NO: 758.09 - 98.04 - Gordie Howe of Masterpiece Homes has requested consideration of an amendment to the City's Sign Ordinance which would permit temporary real estate signs to be located in the right -of -way. Currently, the City's ordinance includes a clause which specifically prohibits the use of the public right -of -way for any signs except for governmental signs. Amending this provision would facilitate the real estate industry's ability to place such signs without having to gain approval from a private property owner in the vicinity of the proposed sign location. This approval is a condition of any Conditional Use Permit consideration for off- site directional signs, as requested by Masterpiece Homes in a companion application. This proposal has both potential benefits and drawbacks. There would appear to be little difference in impact between allowing such signs at the corners of two streets, whether the sign is place on the right -of -way, or slightly onto the private property at the intersection. Since the City issues Conditional Use Permits for such requests, there would appear to be a slight advantage in enforcement and control of illegally placed signs. The City can simply pick up non - permitted signs in the right -of -way, whereas illegal signs on private property may require additional process, such as citations by the Sheriff. However, the City can pick up illegally placed signs in the right -of -way without this amendment, so there may be no advantage on this point. Page 26 5775 WAYZATA BOULEVARD, SUITE 555 ST. LOUIS PARK, MINNESOTA 554 16 PHONE 6 1 2- 595-9636 FAX 6 1 2-595-9837 On the negative side, the City can not regulate based upon the content of the sign due to free speech protections. As a result, the allowance of off-site real estate signs In the right - of -way would effectively allow other commercial or other signs in the right -of -way as well. A draft ordinance for the City's consideration is attached to this report. Restrictions on the issuance of such permits have been suggested to limit the impacts of this process. If the City believes that such off -site signs are better regulated in the public right -of -way, we would recommend limitations to avoid problems with safety and maintenance. cc: Kathy Glanzer Greg Schmidt Scott Tangen Gordie Howe Page 27 City of Little Canada, Minnesota Ordinance AN ORDINANCE AMENDING SECTION 903.110. B. and 903.110.C. OF THE LITTLE CANADA CITY CODE, KNOWN AS THE ZONING ORDINANCE, BY. PROVIDING FOR THE REGULATION OF OFF -SITE DIRECTIONAL SIGNS IN THE PUBLIC RIGHT -OF -WAY. The City Council of the City of Little Canada hereby ordains: Section 1. Section 903.110.3.1.g. is hereby amended to read as follows: g. Real Estate Sale or Rental Signs. (i) On -Site Signs. Signs must be removed within fourteen (14) days after sale or rental of property. Signs may not measure more than four (4) square feet in Residential Districts, nor more than twenty (20) square feet in all other districts. There shall be only one (1) sign per premise. Corner properties, however, may contain two (2) signs, one (1) per frontage. - (ii) Off -Site Signs. Signs shall be subject to the Conditional Use Permit provisions of Section 903.110. B.1.h.ii. Such signs shall be displayed only during hours in which a real estate agent is available at the property for sale. Signs may be placed no more than twenty four (24) hours prior to such time, and must be removed no more than twenty four (24) hours after such time. Such signs may be located within the public right - of -way when permitted by the City Council, where they do not interfere with proper traffic safety and maintenance. Section 2. Section 903.110.C.3. is hereby amended to read as follows: 3. Subject to the provisions of Section 903.110.B.1.g., no signs other than governmental signs shall be erected or temporarily placed within any street right -of -way or upon any public lands or easements or rights -of -way. Page 28 Section 3. This Ordinance shall take effect and be in full force from and after its passage and publication. Michael I. Fahey, Mayor ATTEST: Joel Hanson, Administrator AYES: NAYS: Page 29 iVIINUTES PLANNING COMMISSION JANUARY 8, 1998 With regard to Allen Avenue right -of -way, the Planner indicated that the final plat dedicates 30 feet of Allen Avenue. The additional north 30 feet of Allen will be deeded to the City. When the remainder of the property is final platted, the northern 30 feet will be reconveyed to the developer and dedicated to the City via that final plat. The Planner indicated that the deeding of the northern 30 feet of Allen Avenue is an acceptable arrangement for the time being. Keis asked about the park dedication for this plat. The City Planner pointed out that the Parks & Recreation Commission has requested a cash dedication per unit as well as a trail connection from one of the cul-de -sacs to Pioneer Park. Howe reported that the trail dedication would occur on the fourth cul -de -sac. Canon recommended approval of the Final Plat for the first phase of Pitrina Park Terrace as well as Conditional Use Permit to allow development stage approval of a Planned Unit Development subject to compliance with the recommendations of the City Planner as outlined in his report dated January 5, 1998. Motion seconded by Knudsen. Motion carried 7 — 0. OFF - PREMISE Mr. Doug Devorak, Great Sign Service Marketing Specialties, appeared SIGNS before the Commission requesting approval of a Conditional Use Permit PPTRINA allowing off - premise signs for Pitrina Park Terrace at the following PARK intersections: TERRACE Allen Avenue/Desoto Street; Allen Avenue/Edgerton Street; Eli Road/Centerville Road; Eli Road/DeSoto Avenue; Little Canada Road/Centerville Road; Little Canada Road/Edgerton Street. Devorak reported that the signs would be put up on Friday evenings and taken down by Sunday evenings. Sign size is 18 inches by 24 inches. These signs are necessary in order to direct people to Pitrina Park Terrace model homes, given that it is a difficult location to find. Richard Magnuson, Masterpiece Homes, reported that he is requesting approval to put up open house signs on Mondays through Fridays. These Wage 30 MINUTES PLANNING COMMISSION JANUARY 8,1998 signs would be put up each morning and taken down in the evening. Magnuson reported that Pitrina Park is difficult for prospective buyers to find, especially since Allen Avenue is not yet through to Centerville Road. It was noted that the City Planner is recommending that the signs at Eli Road/Centerville Road and Eli Road/DeSoto Street not be approved since they would direct traffic through minor streets and residential areas otherwise unrelated to the project. The Planner pointed out that a Conditional Use Permit is required for off -site signage. Schletty pointed out that realtors put up these signs illegally all the time. Masterpiece Homes has been the only one to ask permission to do so. The City Planner reported that Masterpiece Homes had the signs up, but because of City enforcement activities, they were taken down. The Planner agreed that Masterpiece Homes is now making a request for a Conditional. Use Permit for off - premise signs as is required by City Ordinance and that no other realtor has made a similar request. Knudsen suggested specific guidelines should be established for off - premise signs. The Planner replied that the ordinance now limits off- premise signs by CUP for properties with questionable and/or confusing access; where resulting traffic safety may be jeopardized, or traffic inappropriately utilizes residential, minor streets; and prohibits the signage from containing advertising. Carson suggested that an administrative permit may be more appropriate than processing off - premise sign requests by CUP. Keis asked how long the CUP would run if it were approved. The Planner replied that the CUP would run as long as the conditions of the request are present. Knudsen asked who was allowed off - premise signs without a CUP being issued. The Planner replied that under the current ordinance no one is. Knudsen questioned whether the Planning Commission wanted realtors coming before it every time they wanted an off - premise sign. Knudsen did not feel this was the best use of anyone's time. Knudsen suggested that the ordinance be amended to allow for an administrative permit, and that specific criteria be established for off - premise signs. Knudsen did not feel the City should inhibit the ability of realtors to sell homes. Page 31 MINUTES PLANNING COMMISSION JANUARY 8, 1998 Schletty asked what Roseville's policy was for off - premise signs. The Planner stated that it would be his guess that most cities restrict off - premise signs, but do not enforce these restrictions. Barraclough pointed out that some signs are erected in such a way as to block visibility at intersections and become a safety hazard. Schletty pointed out that open house signs are only up temporarily. The Planner indicated that there are homes for sale by owners that may allow viewing at any time. These open house signs could be up for very long periods of time. Schletty suggested that the Commission deal with the CUP request from Masterpiece Homes at this time. Schletty suggested that the ordinance amendment be tabled until more information is obtained from other cities as to how they handle these signs. Montour suggested that the signs be allowed at Eli Road/Centerville Road and at Eli Road/DeSoto Street until such time as Allen Avenue goes all the way through. Gordie Howe reported that the road should be all the way through and blacktopped in the Spring. Montour reported that he lives across the street from Pitrina Park and there is not much traffic to and from the development. Montour reported that he had no objections to the signs being proposed. He also indicated that once Allen Avenue is all the way through to Centerville, the traffic on DeSoto Street should pretty much go away. Keis questioned whether property owners at the sign locations would want to see these signs for the next two years. The Planner pointed out that off - premise signs cannot be put up without the property owner's permission. The Planner pointed out that there are two issues being considered. The first is the request for a CUP to place signs in the locations outlined on private property if the permission of the property owners can be obtained. The second issue is a text amendment that would allow these signs to be placed in the road right -of -way. Schletty stated that he would assume that these business people would try to locate their signs in a manner to get prospective buyers to Pitrina Park in the easiest way possible. Schletty asked if Masterpiece Homes would have to come back to the Commission for permission to place a sign at Allen Avenue and Centerville Road Montour pointed out that a sign at Allen Avenue and Centerville Road would be on the Pitrina Park property, therefore, would not be an off- ''age 32 MINUTES PLANNING COMMISSION JANUARY 8, 1998 premise sign. Montour felt that when Allen Avenue goes through the entire picture changes, and the Eli Road signs would not be necessary. Mr. Schletty recommended approval of the Conditional Use Permit allowing temporary off - premise signs advertising model home open houses in Pitrina Park Terrace on private property as requested by Masterpiece Homes at the locations requested subject to permission being obtained from the property owners involved; these signs to be allowed during weekdays from 2 P.M. until 7 P.M. and during the weekends from Friday evening through Sunday evening; with the signs at Eli Road/Centerville Road and Eli Road/DeSoto Street to be allowed only until Allen Avenue is improved through to Centerville Road. Motion seconded by Barraclough. Motion carried 6 —1. Keis opposed. The City Planner reported that the applicant has also applied for a text amendment that would allow for off - premise signs in the right -of -way rather than limiting them to private property. Schletty asked how other cities address realtor signs. The City Planner suggested that other cities probably ignore open house signs placed in the boulevard areas. The Planner suggested that technically if the City were to allow open house signs in the right -of -way, it would have to allow off. - premise signs in the right -of -way for any purpose, i.e. florists' signs, boutiques, etc. The Planner indicated that the Commission must determine what conditions are appropriate and try to make the amendment as narrow as possible. Keis indicated that he would not like people having the ability to place whatever off - premise signs they desire in the boulevard area abutting his lot. Keis felt that property owners should have to grant permission even if these signs are in the right -of -way. Schletty stated that he could support the text amendment if a requirement is that the abutting property owner must grant permission for the sign. The Planner pointed out that a property owner abutting the public right -of- way has no authority over that right -of -way and the City cannot give its authority for this right -of -way to the property owner. Keis pointed out that the text amendment amount to only moving the sign out closer to the street. The Planner pointed out that a Conditional Use Permit is currently required by place off- premise signs on private property. Carson suggested that the CUP process be eliminated. Page 33 MINUTES PLANNING COMMISSION JANUARY 8, 1998 The Planner summarized that there appear to be two issues. The first is the placement of off - premise signs in the public. right -of -way. The second . is whether or not a CUP process or an administrative permit process is preferable. Keis pointed out that the Commission is recommending approval of a CUP for Masterpiece Homes to place their off - premise signs on private property. Keis suggested that the text amendment be tabled until the Commission has more information on what other communities do. Keis felt it was ridiculous to require a realtor to apply for a Conditional Use Permit every time he or she wanted to put up an off - premise open house sign. Keis recommending that the proposed Text Amendment to the Zoning Ordinance allowing off - premise signs in the public right -of -way be tabled pending additional information from the City Planner on how other communities address this issue. Motion seconded by Knudsen. Motion carried 7 —0. HERITAGE Dave Schroers, Heritage Development, appeared before the Commission Or'.ICE requesting final plat approval for Heritage Office Park 3`4 Addition as well PARK 3" final PUD approval to allow more than one owner - occupied office ADDITION building on a lot. Schroers reported that three of the Heritage Office Park buildings have already been constructed and the third is now staked. The buildings are part of an association that is responsible for plowing, mowing, maintenance, etc. Schroers pointed out that an additional 40 parking stalls are being proposed as part of the 3`d Addition. Landscaping will be done in accordance with the City's ordinance, with the possible exception of screening along DeSoto Street. Schroers reported that it is their request that they be allow to do aesthetic planting along the proposed DeSoto Street rather than screen planting. It is Heritage's feeling that DeSoto Street will never be improved in this area and that the adjacent property will develop as an industrial use. Therefore, there would be no need to screen along DeSoto. The City Planner reported that the property to the east is currently zoned R-1. However, eventually it will be considered for an industrial zoning. Screening planting was recommended as part of the preliminary plat because at that time the property was zoned R -t and the Comp Plan indicated low density residential. The Comp Plan has since been changed Rage 34 Little Canada, Minnesota APPLICATION FORM Comprehensive Plan Amendment Zoning District Amendment Text Amendment Other Applicant \\("c *(a. t'_ (Na) 7 7�z. No PAID 900.0° Rec No Conditional Use Permit Variance Subdivision Planned Unit Development Plan Review k,e\ \.erc N\ re '-fsb E- C d f\-op\7 (Address) (Phone) Owner C k C �P `' \C\cir\e1\� C7� \ \ \ *---t\C C Z'a,- . 1Kt - O6c7 (flame) (Address) (Phone) Property Location (Street Address and Legal Description): Description and /or Reason for Request (Cite Ordinance Sections): 9/(L ..f, .< y9L-k_5' C� c In signing this application, I hereby acknowledge that I have read and fully understand the applicable provisions of the Zon- ing and Subdivision Ordinances and current administrative procedures. I further acknowledge the fee explanation as outlined in the application procedures and hereby agree to pay all statements received from the City pertaining to additional applica- tion expense. (Signature of Appit 1n't) WHITE— Office CANARY— Customer PINK —File GOLD — Planner Page 35 (Date) .rr(ol 515 Little Canada Road, Little Canada, MN 55117 -1600 (612) 484 -2177 / FAX: (612) 484 -4538 CITY OF LITTLE CANADA NOTICE OF PUBLIC HEARING FINAL PLAT AND FINAL PLANNED UNIT DEVELOPMENT PROPOSAL: APPLICANT & PROPERTY OWNER:. MAYOR Michael 1. Fahey COUNCIL Beverly Scalze Jim LaValle Steve Morelan Bob Pedersen ADMINISTRATOR Joel R. Hanson Request for approval of the Final Plat for Heritage Office Park 3`d Addition and final Planned Unit Development approval to allow more than one owner- occupied office building on a lot. Heritage Development of MN, Inc. 450 East County Road D Little Canada, MN 55117 PROPERTY LOCATION: County Road D Lot 3, Block 1, Heritage Office Park Little Canada, Minnesota 55117 PLANNING COMMISSION: The Little Canada Planning Commission will be reviewing this matter at their Thursday, January 8, 1998 meeting. The meeting begins at 7:30 P.M. and will be held in the Council Chambers of the City Center located at 515 Little Canada Road in said City. CITY COUNCIL: Notice is hereby given that a Public Hearing will be held by the City Council on Wednesday, January 28, 1998 at 7:30 P.M., or as soon thereafter as parties may be heard, in the Council Chambers of the City Center located at 515 Little Canada Road in said City. All persons with reference to this matter will be heard during the Planning Commission meeting on Thursday, January 8, 1998 and during the City Council meeting on Wednesday, January 28, 1998. Sign language interpreters for hearing- impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call to make the necessary arrangements. Joel R. Hanson City Administrator Page 36 Slumberland, Inc. 3060 Centerville Road Little Canada, MN 55117 05- 29 -22 -22 -0016, 0017 Larson Enterprises 3060 Centerville Road Little Canada, MN 55117 05- 29 -22 -22 -0017 Mischke, Blaeser & Mischke 322 E. County Road D Little Canada, MN 55117 05- 29 -22 -22 -0023 Heritage office Development 450 E. County Road D Little Canada, MN 55117 05- 29 -22 -22 -0019, 0020, 0021, 0024,E nnyc Robert J. Murray 1873 Buerkle Road Vadnais Heights, MN 55127 05- 29 -22 -22 -0018 BDSM, LLC 312 E. County Road D Little Canada, MN 55117 05- 29 -22 -22 -0022 Richard Richards 510 E. County Road D Little Canada, MN 55117 05- 29 -22 -21 -0017 Douglas & Mary Wilson 3034 DeSoto Street N. Little Canada, MN 55117 05- 29 -22 -21 -0031 Richard Heinel 3007 Vanderbie Road Little Canada, MN 55117 05- 29 -22 -21 -0032 American Mutual Life Ins. Co. 418 6th Avenue Des Moines, Iowa 50309 05- 29 -22 -22 -0007' GCG Financial Corp. 1423 Cherry Hill Road St. Paul, MN. 55118 05- 29 -22 -22 -0007 K & L Associates of LittleCanada 3060 Centerville Road Little Canada, MN 55117 05- 29 -22 -22 -0016 Page 37 N I N C NORTHWEST ASSOCIATED CONSULTANTS MEMORANDUM COMMUNITY PLANNING - DESIGN - MARKET RESEARCH TO: Little Canada Planning Commission FROM: Daniel Licht / Stephen Grittman DATE: 5 January 1998 RE: Little Canada - Heritage Office Park PUD: 3rd Addition FILE NO.: 758.09 - 98.01 BACKGROUND Heritage Development of Minnesota, Inc. is requesting Final Plat and final PUD approval for Heritage Office Park 3rd Addition, which is the second phase of an eight unit condominium office park. The office park is located in the southeast quadrant of Centerville Road (County Road D) and Desota Street. The office park concept plan and final plan for the first phase of the project, which consisted of four of the proposed eight buildings, was considered and approved by the City in late 1995. The current application is for development of the final four condominium office buildings and a detached garage structure. With the exception of the proposed Final Plat, all other submitted application materials appear to be unchanged from 1995. The subject site is zoned PUD, Planned Unit Development with I -P Zoning District base. Attached for reference: Exhibit A: Exhibit B: Exhibit C: Exhibit D: Exhibit E: Exhibit F: Site location Final Plat Site /Paving Plan Landscape Plan Grading Plan Utility Plan 5775 WAYZATA BOULEVARD. SUITE 555 ST. LOUIS PARK, MINNESOTA 554 1 6 PHONE 612 -595 -9636 FAX 612- 595 -9837 E -MAIL NAC©WINTERNET.COM Page 38 ISSUES & ANALYSIS Subdivision. The subject property is intended to be platted in a unit/base lot configuration to allow individual ownership of the structures with common ownership of all site open areas. The submitted Final Plan for Heritage Office Park 3rd Addition is consistent with the PUD Concept Plan submitted in 1995. Proposed Structures. The four proposed office buildings to be constructed as part of the 3rd Addition are anticipated to be consistent with those approved and constructed as part of the 2nd Addition. Any building designs not consistent with those approved in 1995 will require the applicant to provide proposed elevations that will be subject to review and approval of the City Council. Site Landscaping. The landscaping for the proposed 3rd Addition is illustrated on plans dated 9 -5 -95 that were submitted as part of the first phase of the development. Staff commented at that time that the landscaping plan needed to be revised to provide additional coniferous plantings along the east property line in order to provide adequate screening at all times of the year for a residential use to the east. The applicant will be required to address this issue with a revised landscape plan to be submitted for staff review. Accessory structure. As illustrated on the 9 -6 -95 site plan, the south two - thirds of the property are encumbered by an NSP powerline easement. At the time the 2nd Addition was considered, NSP had indicated that no structures could be constructed within the easement area. The site plan for the proposed 3rd Addition indicates the location of an accessory garage structure on a proposed unit lot along the east edge of the parking area, within the NSP easement. The applicant will be required to provide documentation from NSP allowing the construction of the garage structure within the easement, or will have to remove the proposed structure from the site plan and revise the proposed final plat to remove Lot 6. If the applicant provides documentation that the proposed structure will be allowed within the easement area, they will be required to submit proposed elevations and materials for review. The design of the proposed garage structure will be required to be generally consistent with that of the principal structures. Trash. The 9 -5 -95 site plan indicates a trash storage area to the south of the proposed accessory garage structure. Trash storage for the 2nd Addition was accommodated within the structures with the removal of proposed garage structures in the NSP easement. It is assumed that a similar solution for trash storage will occur with regard to the 3rd Addition should NSP not allow the proposed garage structure illustrated on the 9 -5 -95 site plan. 2 Page 39 Signage. Plans dated 9 -5 -95 indicate proposed wall signage on the two north structures of the 3rd Addition. The plans do not indicate any additional signage for the two south structures. The applicant will be required to provide scaled signage plans for review and approval by City Staff. Parking /Loading Stalls. Ultimate development of the site will provide for a total of 119 parking stalls according to plans dated 9 -5 -95. Based upon a total building area of 22,680 square feet, 117 stalls are required. In addition, the 9 -5 -95 plans indicate a total of three loading stalls. Utility and Grading Plans. The applicant provided grading and utility plans including both the 2nd and 3rd Additions in 1995. These plans were subject to review and approval of the City Engineer. The City Engineer should comment on any potential issues that may exist with regards to the grading or utilities associated with the 3rd Addition. Ownership Association. To provide for the maintenance of common areas of the property, the applicant shall provide for an ownership association and appropriate ownership covenants. These documents will be submitted to the City for review and approval. Park Dedication. As a condition of final plat approval, park dedication requirements, as determined by the Park Commission, must be satisfied. Development Contract. Should the City Council approve the Final Plat and Final PUD for Heritage Office Park 3rd Addition, the applicant will be required to enter into a development contract with the City. RECOMMENDATION Based upon the preceding review of City Ordinances and the PUD concept plan, our office recommends approval of the Final Plat and Final PUD Plan for Heritage Office Park 3rd Addition. This recommendation is conditioned upon the applicant satisfying the following requirements: The applicant shall submit a revised landscape plan providing additional coniferous planting material along the east property line. The revised landscape plan shall be subject to review and approval of the City Council. The applicant shall be required to provide documentation from NSP to allow for construction of the proposed garage structure within the existing easment. Without said documentation, the site plan shall be revised to remove the garage structure. 3 Page 40 3. If documentation allowing the garage structure within the easement area is provided, the applicant shall proposed elevations and materials for review, subject to approval of the City Council. 4. All exterior trash areas shall be enclosed and screened from view of adjacent properties and the public right -of -way. 5. The applicant shall submit scaled signage plans for review by City Staff. All proposed signage is subject to review and approval of the City Council. 6. The City Engineer should comment on any potential grading or utilities issues associated with the proposed 3rd Addition. The applicant shall provide for an ownership association and appropriate ownership covenants subject to review and approval of the City Council. 8. Park dedication requirements, as determined by the Park Commission, must be satisfied as a condition of final plat approval. 9. The applicant shall enter into a development contract with the City. 10. Comments of other City Staff. pc. Kathy Glanzer Greg Schmidt Paul Heuer Heritage Development of Minnesota, Inc. 4 Page 41 this map Is for planning purpo. .s only and should not b• used when pr.cl.e measurement I. required. northwest associated consultants, inc. Page 42 1400 EXHIBIT A - SITE LOCATIO! j 1 v ill! 411 lc 4 1 1 4 i 1 1' il 11 II 6 R' = 5. aif5JA.4..141.rAZ:1 .... 4..a.90.00R — ‘C) 0 '4' .. ejl ....\ ,,,r---ni.. ."–Cilint.7-1 ., Lin; ,* 14 ,3I II il y it ,........ .....i.:Ci` _...t .„.., -.-..........■-• -AI , 0.'1 :. t;,22.*,,cm% NV- JS-MY 4..61.10.00g . T, .; -r, 4 Z4 • . t;•-• 0 ' zu. r:s.;A' "i416•60° • - wry 2 Page 43 E0 '61 989b bEb 'ON N.d HUNVO 911111 JO A110 EXHIBIT B — FINAL PLA oi,]:t an LE-m-pai A W N -4 0 C • 9. e o n Cn' 0 ;9°x it 0. 0 o 0 7 i 0 N ' e] m m a o > 0.0 N c O 4 I NN 9 0 0 0 0 0 U.n •• rr00? O C • 1 0 Cl 0000 73 A 9_. 0 0 y 0e 0 C.0 i . W n" O:C N C II ::: ' P C C'I� V OG C II WV +I: .NI: J I! —1 - + WL C 0 C 0 N00- P. v 1,1, C� O i r n m a C . 0 0 at c 3417 _' aa�0 1 ,; ; -- 0 a 0 0 G _ - a a 9 �� o 1 r r 0 0:0 N Vl -t 0 Q a f 1 ! ;{ E _i. . °a A7i° :, , ' � D H :I~ s Page 44 EXHIBIT C - SITE /PAVING PLA• r I_y_1: 0 rt.; 'I m 1 _4. nc" r 1 Q I I `I =r Page 45 EEXHIBIT D - LANDSCAPE PLA Page 46 EEXHIBIT E — GRADING PLAN C.1 I ILIf l f f =�d i. [ <i \ I A. I.F :. 1( P ,AAOIJ:'--`T 11 Page 47 EXHIBIT F - UTILITY PLAN 11 REAL ESTAr 7.1ASIERS ;�12A AAOU\ BONESTROO ROSENE ANDERLIK W 6126361311 01/07/98 17:55 (}i:02 N0:501 Memo aaru,00 Rosana VI d Prole: Name: Heritage Office Park 3rd Addition To: Scott Tangen, Kathy Glanzer From: Paul Heuer Re: Final Plat Approval Client: Little Canada. File Nor 372- GeN372 -226 Date: January 7,1888 Remarks: We have reviewed the plat, grading plan, and utility plan for the above referenced project and offer the following comments and recommendations_ Alt utilities and grading were submitted and reviewed in 1996 as part of the comprehensive Heritage Office Park development. At that time, the grading and utility plans were approved subsequent to revisions- Regarding the 3rd addition to this development; we offer the following: PLAT The final plat must include a 20 foot wide permanent utility easement for the city -owned water main leading to the hydrant. (This easement does not appear to be shown:. It is possible that the watermain is entirely on the earlier platted phase). U77LMES Although the sanitary sewer is proposed to be privately owned and maintained, we recommend that the main Tine between buildings 3 and 2 have an appropriate distance to the buildings in order to allow for future repairs_ It appears that building 3 is too close to the line to allow for repairs. The same situation exists with the proposed water main just west of building 2.. Buildings must not lie with the 20 foot wide utility easement. cc: John Dobbs, Heritage Development Sonestroo, Ronne, AnderEk and Associates 2335 West Highway 36 • St. Paul, MN 55113 • Phone: 612- 636 -4600 • Fax 612.638 -1311 Page 48 MINUTES PLANNING COMMISSION JANUARY 8, 1998 The Planner summarized that there appear to be two issues. The first is the placement of off - premise signs in the public right -of -way. The second is whether or not a CUP process or an administrative permit process is preferable Keis pointed out that the Commission is recommending approval of a CUP for Masterpiece Homes to place their off - premise signs on private property. Keis suggested that the text amendment be tabled until the Commission has more information on what other communities do. Keis felt it was ridiculous to require a realtor to apply for a Conditional Use Permit every time he or she wanted to put up an off - premise open house sign. Keis recommending that the proposed Text Amendment to the Zoning Ordinance allowing off - premise signs in the public right -of -way be tabled pending additional information from the City Planner on how other communities address this issue. Motion seconded by Knudsen. Motion carried 7 — 0. HERITAGE Dave Schroers, Heritage Development, appeared before the Commission ON'NICE requesting final plat approval for Heritage Office Park 3"` Addition as well PARK 3RD final PUD approval to allow more than one owner - occupied office ADDITION building on a lot. Schroers reported that three of the Heritage Office Park buildings have already been constructed and the third is now staked. The buildings are part of an association that is responsible for plowing, mowing, maintenance, etc. Schroers pointed out that an additional 40 parking stalls are being proposed as part of the 3`d Addition. Landscaping will be done in accordance with the City's ordinance, with the possible exception of screening along DeSoto Street. Schroers reported that it is their request that they be allow to do aesthetic planting along the proposed DeSoto Street rather than screen planting. It is Heritage's feeling that DeSoto Street will never be improved in this area and that the adjacent property will develop as an industrial use. Therefore, there would be no need to screen along DeSoto. The City Planner reported that the property to the east is currently zoned R -l. However, eventually it will be considered for an industrial zoning. Screening planting was recommended as part of the preliminary plat because at that time the property was zoned R -1 and the Comp Plan indicated low density residential. The Comp Plan has since been changed 6 Page 49 MINU'T'ES PLANNING COMMISSION JANUARY 8, 1998 to indicate industrial use for this property. The Planner agreed it would be difficult to build DeSoto Street all the way through to County Road D, and suggested that DeSoto may be abandoned and an alternative street plan for the area developed. Keis asked if the screening along DeSoto Street could be deferred until such time as DeSoto is improved. The Planner suggested that the screening could be deferred for a limited time period, but suggested that the longer it is deferred, the more difficult it is to go back and enforce. Schroers stated that they would like to move some existing evergreen trees into this area rather than plant small trees. The City Planner pointed out that the Code requires that trees at least six feet in height be planted. DeLonais suggested that the screening be taken care of now. Schroers questioned the purpose of the screening. DeLonais indicated that . the screening provide a buffer from a future industrial development. If the property to the east is not developed for some time, there would be nothing wrong with having the screening in place now. Keis asked about the garage in the NSP easement. Schroers reported that. Heritage has permission from NSP for the garage. The City Planner has indicated that the exterior of the garage must be similar to the office buildings. Schroers reported that NSP has placed requirements on the garage, including non - flammable materials and a flat roof. The Planner pointed out that stucco could be applied to the exterior of the garage. John Dobbs, Heritage, agreed that stucco could be added, but questioned how the building could be trimmed out. Keis pointed out that Heritage must submit something in writing from NSP indicating permission for the garage. Schroers replied that he will submit this documentation. The City Planner reported that the Building Inspector and Fire Marshal have raised concern about fire access to the buildings. The existing driveway on the west side of the house used by Heritage for their office has been blocked off. Access needs to be provided so that fire trucks can get into and out of the site. The Fire Marshal has suggested that the driveway be connected to the parking lot for the office buildings. 7 Page 50 MINUTES PLANNING COMMISSION JANUARY 8, 1998 Dobbs reported that it was their plan to eliminate the driveway altogether. The Deputy Clerk suggested that Heritage Development sit down with the Fire Marshal and work out a solution to this problem. Keis pointed out that screening is not required between properties zoned Industrial and Industrial -Park. The City Planner reported that the Building Inspector has indicated that a survey of existing trees has not been done for this site. Therefore, the City will impose the requirements of the Tree Replacement Ordinance, which is 30 inches per acre. The alternative is to do a. tree inventory and draw a landscape plan that shows replacement. Mr Keis recommended approval of the Final Plat for Heritage Office Park 3'a Addition as well as final Planned TJnit Development approval to allow more than one owner - occupied office building on. a lot subject to the following conditions: • That the screening requirements along proposed Desoto Street be eliminated; • That a tree inventory be done and the landscape plan show tree replacement, otherwise the provisions of the Tree Replacement Ordinance will be imposed; • That stucco be applied to the exterior of the existing garage consistent with the exterior of the other buildings in the plat; • That Heritage Development work to the satisfaction of the Fire Marshal on the issue of access; • Subject to any other recommendations made by the City Planner as outlined in his report dated January 5, 1998; • Subject to compliance with any recommendations of the City Engineer. Motion seconded by Carson. Motion carried 7 — 0. OVERHEAD The City Planner reported that NSP has requested permission to install ELECTRICAL overhead electrical service to the existing house at 551 Allen Avenue. SERVICE — Due to the construction of a new house on at 549 Allen Avenue, existing 551 ALLEN power poles need to be relocated. The City Code requires that this new AVENUE electrical line would have to be underground. The estimated cost to the property owner is in the area of $1,000 to $1,500. The Code allows the City to waive the underground requirement if the placing of utilities Page 51 515 Little Canada Road, Little Canada, MN 55117 -1600 (612) 484 -2177 / FAX: (612) 484 -4538 MEMORANDUM MAYOR Michael I Fahey COUNCIL Beverly Scaize Jim LaValle Steve Morelen Bob Pedersen ADMINISTRATOR Joel R. Hanson TO: Mayor Fahey and Members of the City Council FROM: Kathy Glanzer, Deputy Clerk RE: Renewal of Premise Permit — North Suburban Youth Association April 1, 1998 through March 31, 2000 Attached is an application for Premise Permit renewal submitted by the North Suburban Youth Association for their bingo operation at the Little Canada Bingo Hall. North Suburban Youth Association operates bingo two occasions (one day) per week at this location, The application submittals appear to be complete, and NSYA is in compliance with the City's 10% donation and trade area requirements. Sheriff's Department background checks are satisfactory. Page 52 032/4PPR... PRINTED , STATZ OF MTNNESOTA • , GAMBLING! CONTROL BOARD PRIDES Et PERMIti RENSPIAL...APPZIGATION', Iron amen use ONLY D.. rcHeac,:rta.:— a.- 9 '• 4 Mitw" :91 - • ," 'a • ' W,42.:t • -14;i1 q.,:".'<u■.:5:11;vf. WENSE: A.-02.465t0104-0fret:: EFFECTIVZ„DATE/04/01,49644. EXPIRATION; DATE`z. MEW OE. ORGANIZATION Siilnirbersiteutig4seville, ASSOC:Cf: :P• '1•• " r":';`!,;.•;:"•%;:' . • • :y4GAMBL/IMPREM/SES INFORMATION IAME:OF ESTABLISHMENT WBERE.„GAMBLINO.WIDIy:AESOND UC13iClz• }Cat Place. Centee - ,-...t, >.:.',... al...-. •, • ...... . • '..• • '-' . 1t643:* Rica St .:....:••,,.'!;........;...R.;• •:... tIa Canada: 't..1:-. :i :?... ssiar, 7. H..:.... ... .... . . • . , . .1 ;„..,... „. ... away. .....^.2,.,..4.,,,............ ISTILE.PREMIEN...„,,LOCATED;WITIiptTHE.:.CILIMITSE"..4re„- .....t.,4' ,.. r "... . " zie1 4 "; " y ,at• u *C.e : t o l- ic :ii•a.g•-:i,•• z thc••• .. .owtr;, : i -; -a ' L E'— SS OR iNFORMATTO N Te#134e;x$ 1 k'key,„Ln-itkremtragopii:::„= -4-iNz",..--Nat• :- --- - ••••• ,• catt ,Riaes4,aimrriileiriYityr Ca .elitilli;:cxliiictpi?..4ica • . • „ Prairie):: zer'55S44i . ' , • CIL* 9g PR9PEin 9:111`1,,Et- c (k/HEN NOT7TESIOR) 4” r 1.1 ' ' fit:,...2:„...1c. :::....".; ''f• '1 . • . . '3.4tin,R.E. Loner:PER. MONTIV:i; ;',.., 0.... ..- , :2,.. ; „'. FEEZ,PERLOCCASION:Li:',2'.,;;I023&. • • 3INGO:- IS CONDUCTED OE THIS PREMISES:: Yes wrirEac :REFER TO INSTRUCTIONSZt.FOKSEQUIREDCATTAOHMENT:1:. • prNG�. ACTIVITY' 29.00 N Rice St. 0Lttle Canada NN 55113 „STORAGE ADDRESS • • .,• BANE INFORMATION Sid America Bank 2440 N Fairview Ave Roseville MN 553.13 GAMBLING BANK ACCOUNT NUMBER: 102321400 ON THE LINES PROVIDED BELOW LIST THE NAME, ADDRESS AND TITLE OF AUTHORIZED TO SIGN CHECKS AND MAKE DEPOSITS AND WITHDRAWALS FOR THE ORGANIZATION'S TREASURER MAY NOT HANDLE GAMBLING FUNDS. ;re d ssi 11 &att.,. rt3C St 11 tt:- • AT LEAST TWO PERSONS THE GAMBLING ACCOUNT. cct Oictr Pact. P„,-,J-,4- • THIS FORM WILL BE MADE AVAILABLE IN ALTERNATIVE FORMAT (/.E.:LARGE PR/NT, BRAILLE) UPON REQUEST Page 53 ACKNOWLEDGMENT 6AXBLZNG'PREMISES AUTHORIZATION .....94 '..,.... ,.: ;iii ; .....j,.. ,._. .x �. .. .. *HEREBY" GIVE CONSENT TO LOCAL LAW ENFORCEMENT` OFFICERS: TAE. GAMBLING` "CONTROL, BOARD „ -• OR AGENTS. -.. 0 '. TEE 'BOARD „' OR 'TEE COMMISSIONS& OF REVENUE OR. PUBLIC'SAFETY,; OR(; AGENTS;' OE";�TEr.COMMISSIONERS;:;! •• ENTER. THE PREMISES., TO ENFORCL.THE' LAW'„. ∎A di >::'4�''. ... ..r t «�• +.a... Y7 «.•.a •.:: ..,....:u..�..w�........_--.. -. ,...-_-.-..:..... • BANIC�` RECORDS INFORMATION' .. „ •' S”' ve:;•..•:..: c�.•; o, rt,:::;. 7;• :..,."is:; ?;,.;p Y;:.. a7,:: _'iSU„"Q,i..; •' TSE,;GAMBLING CONTROL BOARD. IS AUTHORIZED TO INSPECT"trieBANIC';RECORDS) OE"'THE: GAMBLIN .`ACCOUNT ^. ^. R NECESSARY TO FULFILL. RE UIR r• 4Ii D., Q EMENT3. OP_CURREN'.L' GAMBT:t'NG;; RULE .T r ' x- -.r. .f�• • . Sr.�AND: 3.TATUTES' ik;.',. .. • r,. `-.R': �': 11 � ;::•1, ¢�r::i. `w .. .. • DECLARE: TBATt '•'• • HAVE READ THIS APPLICAT ION' AND..' ALL. INFORMATION,,SUBMITTEM ra .GAMBLINGt. ALL• INFORMATION' IS TRUE',: ACCURATE: AND' COMPLETE'i � .�;.;,,•t;;`y::' , ^r',i "jJ, `' ` + "'; • ' E`. 'e ,k 2':�; „ r ALL OTHER REQUIRED INFORMATION' HAS BEEN FULLY DISCLOSED K4,.; I:S,''AM' THE CHIEF' EXECUTIVE OFFICER. OF THE. ORGANIZATIONS; " • :• ; %' 4ASSUME FULL. RESPONSIBILITY FOR THE, FAIR, AND LAWFUL ,OPERATSON'�OE"ALL'..GAMBL ACTIVITIES T0: BE' CONDUCTED, :';;'d^ ,._.e', „,•• „� ;. :G ,w _.... . ,. .!;`.;l .... u: .. .. ... •.. ".�,. .,i' •f �t.•.':.4 �- .:.::'.`� :••5 .` . T;li,WILL, FAMILIARIZE MYSELF WITH THE. LAWS OFD MINNESOTA GOVERNINC(;,LA GAMBLINCx'p� A'ND"RULES �`; On"; THE. GAMBLING.. CONTROL BOARD AND AGREE;7'''It ISSFIMISBI;I"PREMISES' PERMIT;;; ;;;TQv ABIDE- THOSE:. LAWS' i_5:i^? ?ii.�i�i.i u .':: i]�w -d$'y if�•4: ". Vie., •5 'r'r� >:R�i::. ':iiL.�:g ,f4 r,�''S, ad/; 4,41,44$,C .. .,. EXfl C• • OL BOARdANn •Y a',J { MISLEADIN AND;, BALES „.INCLUDTNG.AMENDMENTS_.TO?• THEM; ;+.;r +:. i•:,.•' ;r ,.AH$'•_ ' CHANGES' I. N' - APPLICATIONS INFORMATIONF„ SUBMI.TTEDT LOCALF;UNIT OF GOVERNMENC' WITS TEN .DAYS\ OEt°,THE,£.CHANG n q UNDERSTAND', THAT; FAILURE- TO PROVIDE: REQUIRED:f• INFORMATIONw O PIiOINe- INFORMATION MAY:, RESULT' IN THE DENTALMM REVOCATION OF: THE:' PREMISEggEERM. TURK. OF CHIEMy.,�-XECDTIVE OFFICER;:' GOVERNMENT,'. ACKNOWLEDGMENT „;a. .. .;,,....!.,.::;;,i 'rtin:.CITY* MUST' SIGN THIS APPLICATION"IF,° THE GAMBLING” PREMISE •'LIMITS. g'1RE, cowry**. AND TOWNSHIP**', MUST' SIGN".THIS;S.APPLICATION Ir'TBE. GAMBLING' PREMISES ..IS LOCATED WITHIN A TOWNSHIP:.'.. ... ;�• ,St, ..;ea:,i. «'a ;•Mr`•:r L•6:z d. °st'j >• .^'.r:i'- :.:.:;C r,�,..... FOR TOWNSHIPS TEAT ARE UNORGANIZED OR UNINCORPORATED .,.THE.COUNTY **%'IS REQUIRED' TO' ATTACH” A LETTER TO THIS APPLICATION INDICATING THE TOWNSHIPS STATUS. THE LOCAL UNIT OF GOVERNMENT (CITY OR COUNTY) MUST PASS A RESOLUTION 'SPECIFICALLY APPROVING OR DENYING THIS APPLICATION. . - A COPY OF THE LOCAL UNIT OF GOVERNMENT'S RESOLUTION APPROVING THIS APPLICATION MUST BFk ATTACHED TO THIS APPLICATION. .. IF THIS APPLICATION IS DENIED BY THE LOCAL UNIT OF GOVERNMENT, IT SHOULD NOT BE SUBMITTED TO THE GAMBLING CONTROL BOARD. ,TOWNSHIP: ,BY SIGNATURE BELOW, THE TOWNSHIP ACKNOWLEDGES THAT THE ORGANIZATION IS APPLYING FOR A ,PREMISES PERMIT WITHIN TOWNSHIP LIMITS. ;CITY* OR COUNTY ** TOWNSHIP ** ,CITY OR COUNTY N E TOWNSHIP NAME ING APPLICATION SIGNATURE OF PERSON RECEIVING APPLICATION 'E RECEIVED ... � TITLE - .' .. DATE RECEIVED. / —/l — REFER TO THE CHECRLIST-FOR REQUIRED ATTACHMENTS MAIL TO: GAMBLING CONTROL' BOARD 1713. W COUNTY RD B - SUITE 300 S ROSEVILLE, MN 55113 Page 54 Minnesota Lawful Gambling Lease for Bingo Activity - LG222 Name of Legal Owner of Premises Street A••ress City .041 Flying Cloud Dr. Market Plan, Center 1 iahility Co. quite 2nd Fdnn Prairie Zip 55344 Daytime Phone ( 612 ) 944 -1665 Name of Lessor StreetAddress. Of same as legal owner, write in "SAME') SAME City Zip Daylime Phone ( ) Name of Leased Premises- StreetAddress. Market Place Center 2900 N Rice St. City Little Canada Zip 55344 Daytime Phone ( 612 ) frt -4&68 Name of Lessee (name of organization leasing the premises) North Suburban Youth Association GCS license no. of organization 01485 Daytime Phone ( 612 ) 638 -4600 ent Information Rent for bingaand all other gambling activities conducted during a bingo occasion may not exceed: $200 per occasion for up to 6,000 square feet $300 peroccasion for up to 12,000 square feet or $400 peroccasion for more than 1Z000 square feet The total rent may not be based on a percentage of receipts from lawful gambling or attendance ata bingo occasion. • An organization may notpay rentto itself orto any of its, affiliates for space used for the conductof lawful gambling.. Rentto be paid per bingo occasion $ 238..39 (If no rent is to be paid,. indicate -0-) Sketch: and. Dimensions. of Leased: Area _. Sketch: For all: areas being leased- for the- conduct of gambling and:storageof gambling.productatthis. premises,;.. attach .a sketch (drawing) showing:: (1) the leased area(s),.: and (2) the. dimensions_ Dimensions The leased areas are:. i rrequ 1 ar feet by feet fora total of- 11 .600 square feet_ feet by feet for a total of square feet . feet by feet for a total of square feet . feet by feet fora total of square feet_ feet by feet for a. total of square feet. Combined total square feet. Storage Storage Times and Days of Bingo Occasions Enter bingo days and times below. Circle a.m. or p.m. after each beginning and ending time. A bingo occasion must continue for at least 1 -1/2 hours (90 minutes) but cannot exceed four (4) consecutive hours, and at least 15 bingo games must be held at each occasion. An organization (as a whole) may not conduct more than ten (10) bingo occasions each week. Begins at ** (a.mJp.m.) Ends at (a.m. /p.m.) On Day of Week Begins at (a.m. /p.m.) Ends at (a.m. /p.m.) On Day of Week Begins at (a.mJp.m.) Ends at (a.m. /p.m.) On Day of Week Begins at (a.m. /p.m.) Ends at (a.m. /p.m.) On Day of Week Begins at (a.m. /p.m.) Ends at (a.m. /p.m.) On Day of Week Begins at (a.m. /p.m.) Ends at (a.m. /p.m.) On Day of Week Begins at (a.m. /p.m.) Ends at (a.m. /p.m.) On Day of Week Begins at (a.m. /p.m.) Ends at (a.m. /p.m.) On Day of Week Begins at (a.m. /p.m.) Ends at (a.m. /p.m.) On Day of Week Begins at (a.m. /p.m.) Ends at (a.m. /p.m.) On Day of Week Term of Lease Amended Lease Only ** SP e Exhibit The term of this lease agreement will be concurrent with the premises permit issued by the Gambling Control Board, unless terminated sooner by mutual consent of the lessor and lessee. If this is an amended lease showing changes occurring during the term of the current premises hermit writs in the date that the changes will be effective Both parties that signed the lease must initial and date all changes. Page 55 Page 1 of 2 Rev. 8/97 Lease for Bingo Activity - LG222 BINGO HALL LESSOR LESSOR PROHIBITIONS When leasing from a licensed bingo hall, the Management of Gambling Prohibited lessor must be- the. legal owner of the- The owner of the premises or the lessor will property. not manage the conduct of gambling at the premises.. ACCESS TO PERMITTED PREMISES 1 Participation as Players Prohibited State of Minnesota and Law Enforcement The lessor, the lessors immediate fatuity , and . any agents or gambling employees of the The board and its agents, the commissioners lessor will not participate as players in the of revenue and publicsafety andtheiragents, conduct of lawful gambling on the premises. and law enforcement personnel have access. Illegal Gambling to the permitted premises at any reasonable- .1: The. lessor is. aware of the prohibition. time during the business hours of the lessor. against illegal gambling in Minnesota. Statutes section 609.75, and the penalties for illegal gambling violations in Minnesota. The organization has access to the permitted: Ruies,.part7861.0050, subpart 31, premises during any time reasonable and. 2_ To the best of the lessor's knowledge, the whertnecessary for the conduct of lawful lessoraffirms.thatany and all games or gambling on the premises- devices locatedonthe premises are not. being used, and are not capable of being - used,.. in a manner that violates the. • prohibitions against illegal: gambling. irc. - ThSlessor. shall maintaim:a,record.0talt MinnesotaStatutes section 609:75; and; money receivedfromtheorganizatiorr .and& - .the penattiesforiltegalgambling .violations: maketherecordavailableta the boardand :; in Minn: Rules pt7861..0050'subpca; its agents and theaeommissioners of Notwithstanding Minnesota. Rules:. part revenueandpubiicsafetyandtheiragentt 7861AO50 ;.subpait3,. an. organization ..;.port. demand_ The record shall be 'LESSOR RECORDS MAINTAINED maintained fora period of 3 1 /2years.. must continue making rent payments;.. pursuant to the terms of the lease, if the organization or its agents are found to be solely responsible forany illegal gambling conducted atthatsitethatis prohibited by Minnesota Rules, part7861.0050, subpart. 1, or Minnesota Statutes, section.609.75. unless the- organization's agents responsible forthe illegal gambling activity are- also agents or employees of the lessor. 4. The lessor shall not modify or terminate the lease in whole or in part because the organization reported.ta a state or local law enforcement authority or the board they occurrence at the site of illegal gambling activity in which the organization did. not participate_ Other Prohibitions 1. Thelessorwill notimpose restrictions on the organization with respectto providers (distributors) of gambling - related equipment and services or in theuse of net profitsfortawful purposes 2_Thelessor, the lessor'simmediatefamity, andany agentsorempk yeesofthelessor.: will .notrequiretheorganizationtope rmr. anyaction thatwouldviolatestatute or. Wile: 3:.If there isa dispute asta whether any of these leaseprovisions have been.viotated,.... theleasewilr remain m effectpending a: finah determination by the Compliance,; Review Group: (CRG). of the Gambling, -- Control Board_ 4: Thelessorshall notmodify or terminate. this, leasein whole or in part due to the lessarsviolation of the provisions listed in this tease:.. Arbitratlon Process - The-lessor agrees to arbitration. whem a. violationof these lease provisions isalleged_ The arbitrator shall be the CRc OTHER OBLIGATIONS AND AGREEMENTS - Attachment All obligations and agreements between the organization and the lessor are contained in or attached to this lease. (Attach additional sheets if necessary. Any attachments to this lease must be dated and signed by both the lessor and lessee.) The cost of any goods or services that the lessee purchases from the lessor or from a third -party vendor pursuant to the items of the lease, including but not limited to trash removal, snow removal, parking lot maintenance, or building maintenance for the bingo leased premises, are contained in or attached to this lease and are valued at their fair market value. See attached lease addendum which is incorporated into and made Dart of this lease agreeemnt. This lease is the total and only agreement between the lessor and the organization conducting bingo. There is no other agreement and no other consideration required between the parties as to the lawful gambling and other matters related to this lease. Any changesit) this lease will be submitted to the Gambling Control Board ten days prior to the effective date of the change. Signs ure of Lessor- Date Signature of Organization Official (Lessee) Date //1 /e1A7 R Robert Matson, Executive Director ./ Print Name and Title ot'?essor Print Name and Title of Lessee Questions on this form should be directed to the licensing Section of the Gambling Control Board at (612)639-4000. This publication will be madeavailable in alternative format (i.e. large print, Braille) upon request. Hearing impaired individuals using a TTY may call the Minnesota Relay Service at 1-800-627-3529 and ask to place a call to (612) 639 -4000. The information requested on this form will be used by the Gambling Control Board (Board) to determine your compliance with Minnesota statutes and rules goveming lawful gambling activities. All of the information thatyou supply on this form will become public information when received by the Board except. if required. your Social Security number, which remains private. page 2 of 2 Rev. 8/97 Page 56 EX V 25b4/4 ceemeaka 515 Little Canada Road, Little Canada, MN 55117 -1600 (612) 484 -2177 / FAX: (612) 484 -4538 MEMORANDUM MAYOR Michael I. Fahey COUNCIL Beverly Scalze Jim LaValle Steve Morelan Bob Pedersen ADMINISTRATOR Joel R. Hanson TO: Mayor Fahey & Members of the City Council FROM: Joel Hanson, City Administrator DATE: January 23, 1998 RE: Approval of Pay Request — Lakeshore /Old County Road C/Jaekson Street — Valley Paving We anticipated having the final pay request for the above - referenced project to be presented with this agenda. However, the City Engineer has informed me this item is not yet ready for approval and has requested we remove it from the agenda. Given the fact the floor agenda has already been published, I am recommending we delete this item from the agenda at the meeting. JRH:kpv Page 57 515 Little Canada Road, Little Canada, MN 55117 -1600 (612) 484 -2177 / FAX: (612) 484 -4538 DATE: January 23, 1998 TO: Mayor & City Council FROM: Julie Manville -Camp RE: EMPLOYEE LONG -TERM DISABILITY CONTRACT MAYOR Michael I. Fahey COUNCIL Beverly Scalze Jim LaValle Steve Morelan Bob Pedersen ADMINISTRATOR Joel R. Hanson Staff has recently completed a review of the employee's long -term disability policy which involved comparing rates and benefits of various providers. By switching our policy from Fortis to UNUM we were able to increase the level of benefits, as well as achieve a savings of .17 per $100 of covered payroll per month. This amounts to significant annual savings for employees. Attached is a draft copy of the UNUM contract for your approval. Although this policy is 100% paid for by the employees through payroll deduction, it is still necessary to obtain Council approval as the policy is carried under the city's name. If you have any questions or comments, please feel free to call me. /jmc Page 58 JAN -14 -98 WED 12:18 PM CFG INSURANCE SERVICES UNC%t• DATE: TO: FAX N0, 612 945 9477 FAX TRANSMITTAL COVER SHEET January 13, 1998 Julie Manville -Camp, Person teat 484 -4538 FROM: Jessl Rodenburg Customer Service Representative UNUM LIFE INSURANCE CO. of AMERICA 8500 Normandale Lake Blvd., Suite 1910 Minneapolis, MN 55437 (612)831 -1394 (800)328 -8659 FAX # (612)831 -3793 IJNUM's Service Ratline (800)421.0344 Total Pages Faxed: Rending / Group Policy: Long Term Disability, Policy #532836 Please review the attached REl ?SEA contract draft for accuracy. The Benefits at a Glance, rates, and earnings pages are available for your review. lithe provisions are accurate, please sign and fax the top page back to my attention as s, an as, gut. Please let tae know if you have any questions. Thank you. cc; CFG t o 3 Approved; Approved; Steve Strege 945.9477 P. 02/09 .WNX iarl-r tannin* vi.tO:vo se Act -to Page 59 JAN -14 -98 WED 12:19 PM CFG INSURANCE SERVICES FAX Na 612 945 9477 -% { P. 03/09 ONON'P_A8TttWfl WQ Y POUCYHOLngR: j City of Little Canada , • POUCY`NUMRER: 522836 00i —t " POUCY EFFECTIVE DATIEt January 1,1998 POUCY ANNIVERSARY DATE: January 1 GOVERNING JURISDICTION. Minnesota UNUM Life Insurance Company of America (referred to as UNUM) will provide benefits under this policy. UNUM makes this promise subject to all of this policy's provisions, The policyhold should read this oltcy carefully and contact UNUM pprompt y w t a y questions. Thts'polid y is delivsretfin and is governed by the Iaws�Stlffe ming Jurisdiction and to the extent applicable by the Employee Retirement Income ISemurity Act of 1974 (ERISA) and anyameficI ients. This policy consists el , - ail puNcy p isibne and any amendMents and/or\attechments Issued; employ al ed rpplicafons; end Ihe-ueN of coverage, This policy may be changed In whole or In part. Only an officer or a registrar of UNUM can approve a change, The approval must be In writing and endorsed on or attached to thls policy, No other person, including an agent, may change this policy or waive any part of ft. Signed for UNUM at Portland, Maine on the Policy Motive Date. Boa President • Secrete :UNUM Life tnsuranckh Corn anyaf America PddlaB rive 041$2.'. ._._. Copyright 1989, uNUM Life Insurance Company of America C,FP -i C.FP•1 (1/1f1998) •$NY SAY'S wnNn* xA at❑ : to se 'OT •t o Page 60 JAN -14 -98 WED 12:19 PM CFG INSURANCE SERVICES FAX N0, 612 945 9477 P. 04/09 BENEFTES AT A GLANCE —� JAM at DISAt3ILITY PLAN i I This long tern disability plan provides financial protection • for you by paying iooitlon of y r i while you are Jlaabkd. The amoaM1ttz 9ad10 le based on me timnunt pa earned MR • V dSaaM�IN begun. In some cases,yQaQan'receive des/allltypayments •ven4ye* workwit e y danhhd �} 1 EFFECRY January 1,1598- �-- .-' ENIIPLOYEI�Si OR L PLAN POLICY NUMBER; 522838 001 EUOIMLE GROUP(6): M Employees In active employment MINIMUM HOURS REQUIREMENT: Employees must be working al bast WAXrn p.EHIQac� 40 fours per week. coma r are Foremplaysea in an eligible•group on or before January 1,1998: 161..,,s ---� Far empioydes dMdOnpens igjE group after 4anuaFv 1, 1998: First •Hie mont#r co dart with or text loilowing the dyou enter an eligib 0 group EI ptMtATtbN : ! k Benefits begin the day after the elimination period is completed. MONTHLY BENOIT: 60% of monthly eamings to a maximum benefit of 55,000 per month. �y Sompayment ig iiie am ay not beeccovereedd may have limited coveraggedundeerr title plan. MAXIMUM PUBOD OF PAYMET: 01- a ran ag Aga 61 VI SS Ago Aga 64 1 arias Age 69 and over u r • - .0 nn o age ,S0 months hs / / 48 Moni Montt b months ,_r.21 N ondta 21 nits 18 mantas ..--- 16 months 12 months ne 5 yearn No premium payments are required for your coverage while you are receiving payments under this sea BSG LTQ -1 (1/1/1998) um sax, IZt%Ntf* YcS tQ tc as •c1 '10 Page 61 T JAN -14 -98 WED 12:20 PM CFG INSURANCE SERVICES FAX NO. 612 945 9477 P. 05/09 OTtiEtt FEATURES: z oniinWt ovara0e CortlrtOulc \ , + , x I i ' Cost of Living Adjustment < _i 1 \\ MInhavo to `, Setvivor Benefit The above (tams are only highlights of this plan. For a lull description 01 your coverage, oongnus reading your coddtlwltc of coverage *action. Yioa 1 BOG-LTD-2 (1/1/1998) 'SNR SiX •I TKf1Nf1* nat-O :bC Se 'ET 'SO Page 62 JAN -14 -98 WED 12:20 PM OFG INSURANCE SERVICES FAX Na 612 945 9477 P. 06/09 POLICYHOLDER PROVISIONS Wi4AT 16- R1E-64‘T OF-THI INSU4IANCE ?--- The Initial pr iluen for each pion le based on the, initial rate(s) shown beliw. PLAN meansia lure Of cOverti re undo/ thJpvf oy, \• LONQTERM DJSABILITY LIWl'IAL RATS Monthly rate et: .51 % of total covered payroll. TOTAL COVERED PAYROLL means the total amount of monthly earnings for which employees am insured under this plan, WAIVE* UM eREM1 � _, UNUM does not require premfttm payment$ an insured while no or an Is ing gong T Diiabiliity payments under this plan. \, RATE-6UARAi�fTEE --- .-._.z — recely- A change in premium rate will not take effect • - or January 1, 2000. N • ever, UNUM may change premium rates at any tim= • r reasons which a = : he tisk assumed, including those reasons shown below: - a change occurs in this plan design; - a division, subsidiary, or affiliated company is added or deleted; • the number of insureds changes by 25% or more; or - a new law or a change in any existing law Is enacted which applies to this plan. UNUM wti[ notify the PbTh 9tioid'arin writing Must 31 days belbre a p is changed: •A change may-take effect on an earlier date when-both Policyholder agree. ������```` WHEN 1(9FiREMIUMVUEFQ f► OLIGY'.._ ---- Premium Nebel/et s: January 1, 1998'and'theitrst 4ay, of each calendar o th thereafter, i. _' ---- The Policyholder must :lend ell pi w Almma to UNUM en or bcfar4 their respective due date. The premium must be paid in United States dollars. 94a EMPLOYER -1 (111 /1998) 'SIMI a X 1 ysntn* yr[at0:V 9e 'ET 'T0 Awgwassnieramsoostameaveroragenven Page 63 JAN -14 -98 WED 12:21 PM CFG INSURANCE SERVICES FAX N0. 612 945 9477 LONG TERM DISABILITY IT INF • ' ATION en UblUtots1 • amines , at \ - you am -thrt it 'from performing the matetlnflndsubatenttsl duties of y ur regular ation.due to your.bielmOss or Injury and • you have a 20% or more loss in your indexed monthly earnings due to the same sickness -..›After 36 months of payments, you are disabled when UNUM determines that due to the same sickness or injury, you are unable to perform the duties of any gainful occupation for which you are reasonably fitted by education, training or experience. P, 07/09 UNITED means what you cannot or are unable to do. 90d • +, MATERIAL AND SUUST MI!At: WOES msaris dutles Out t 1 • ate nom* requited for the perlortnanee efyodr regular occupation; and o n g� xcshuos t Bcewok averae 1 es no per week, U NUM will a sidr you able to perform that requirement if you we working or have the capacity to work 40 hours per weeK, REGULAR OCCUPATION means the occupation you are routinely performing when your disability begins. UNUM will took at your occupation as It Is nor• malty performed in the national economy, instead of how the work tasks are pedo speoikc smpkafl► or at a speolf/0locatinn \ ,' SICKNESS means an illy 'or disease, Disability must begin while yotr are coverott,t(wldr I S pion, / - LTD- 13EN.1 (1/1/1985) 'SHZ str^t warm* YQdvo: Tit? et 'ET *TO Page 64 JAN -14 -98 WED 12:21 PM CFG INSURANCE SERVICES FAX NO. 612 945 9477 P, 08/09 INJURY means a bodily, Injury that Is the direct result of an accident and not relate cLfp,gy other route, ,Qie�abllity must begin while you are covered under the plan. S\ 1 1 INDEXED M NIHL1' EARNINGS means Your monthly earnings adjusted op each anpn of benefit payments by the lesser of 10% ar the current annwaterceh ge increase in thelConsumerPrkcelndmt Your Indexed monthly earnings may increase or remain the same, but will never decrease. The Consumer Price Index (CPI-kV) is published by the U,91 Department of Labor. UNUM reserves the right to use some other similar measurement if the Department of Labor changes or stops publishing the CP!•W. Indexing Is only used to determine your percentage of lost earnings while you are disabled and working, _ _ GAINFUL O UPA770N means tin occupation that Is or can be expected to provide u with an incomeat'least equal to your gross dtsnorllty payme71 within 12 months bf your-retum 7o work 1 1 The rofesslanat or occupidional Iicensevrberttftcatlon does no , in itself, constitute disability. We may require you to be examined by a doctor other medical practitioner or vooa- tional expert of our choice. UNUM will pay for this examination, We can require an examination as often as it is reasonable to do so. We may also require you to be Interviewed by an authorized UNUM Representative. NOW LONG MUST YOU BE DISABLED BEFORE YOU ARE ELIGIBLE TO RECEIVE BENEFITS? You mu—sib ontinuousiy3isibl8d through'j7&Ir elimination perio treat yourdfsabllity as continuous it your disability stops for 26 -days ur the q irnination'perlod. The days that you'are not disabled will not count •w rd your elimination period.. `/ 1 ‘ i �1 I L— r 1 1 LTD -BEN -2 (1/1/1998) Loa 'Star: Zts'I Wntn* 7Kabo : 9O 8s '61 "10 Page 65 JAN -14 -98 WED 12:22 PM CFG INSURANCE SERVICES FAX NO, 612 945 9477 P, 09/09 MONTHLY PAYMENT means your payment aftet any deductible sources of 1 Incomt. r • been subluoterar your grg„2dis0bII1tyJp@yant, i 'Monthly Eami gs" means your gross monthly Iicame from your Employer Ir effect just prior_ O4Otir date of disability. It inr}oCludec-yaurtotal Income before taxes rand any deduction ade for pre-tax contributions to a qualified l no include r deferred comps ea ton plan :Salton 26 plarr6Y ffexibteipar 6Cng a000 received from commissions, bonuses, overtime pay, any other extra compensation, or income received from sources other than your Employer, WHAT WILL WE USE FOR MONTHLY EARNINGS IF YOU BECOME DISABLED DURING A COVERED LAYOFF OR LEAVE OF ABSENCE? If you become disabled while you are on a covered layoff or leave of absence, we will use your monthly earnings from your Employer in effect just prior to the date your absence begins. HOW MUCH VY#LL�I(NUM PAY ROW you A DISABLE5AND N(D KINQ2 • We will send you the monthly p�a�yment if ypouare disabled and your monthly' Is ability earnings, if arty, arelas4fan 20% of pour Indexed monthly earn l lg due to the sieme sicknnessior fnJury. If you arirdoleabl and your monthly disabiIi�ty eamings are 20% or more of our Indetsrf n onttl + eamhigs, due te- hersame sickness-or-injury, UNUM will re your payment as follows: During the first 12 months of payments, while working, your monthly payment will not be reduced as long as disability earnings plus the gross disability payment does not exceed 10096 of indexed monthly earnings. 1. Add your monthly disability earnings to your gross disability payment. 2. Compare the answer in Item 1 to your Indexed monthly earnings. If the answer from item 1 is less than or equal to 100% of your indexed monthly eamingt UNt iN wilt not'fattha reduce yourmonthly payment eoa If the an■wetom item 1 is mons than 100% bf your indexed monthly a UNUM will subtract the ameunt'o er f 00% from your manthty'payment. After 12 monthb at payments, white wording; yyou WRI receive payments b$se 1 on the peraenta a otineome you arc losing duwto-youJdisability. 1. Subtract your disability earnings from your Indexed monthly earnings. 2. Divide the answer in Item 1 by your Indexed monthly earnings. This is your per- centage of lost earnings. 3. Multiply your monthly payment by the answer in item 2, This is the amount UNUM will pay you each month, LTD -BEN -4 (111/1998) •SINX i411 nnHn»e Ind tr❑7b0 a 'EY •Y4 Page 66 '4/ et , , 9W4. `VG :Y'CLGk 515 Little Canada Road, Little Canada, MN 55117 -1600 (612) 484 -2177 / FAX: (612) 484 -4538 MEMORANDUM TO: Mayor Fahey & Members of the City Council FROM: Joel Hanson, City Administrator DATE: January 23, 1998 RE: Revised Purchase Agreement for 56 W. Little Canada Road MAYOR Michael I. Fahey COUNCIL Beverly Scalze Jim LaValle Steve Morel= Bob Pedersen ADMINISTRATOR Joel R. Hanson Please find enclosed a revised purchase agreement for 56 W. Little Canada Road. This revision is made necessary because the agreement we signed Last summer provided for closing prior to July 1, 1997. Due to some title issues, closing was not able to take place within that time period thereby raising the issue of property taxes for 1998. (We needed ownership by July 1st to be exempt from taxes in 1998.) The key change made in this agreement is that the seller will be responsible for all real estate taxes payable in 1998. The rent figure has been adjusted down to account for the fact. It is also anticipated that the current owners will rent the property for a few months after closing. No other changes of substance were made. Based on this information, it is my recommendation that the Council approve the revised purchase agreement as presented and authorize the Mayor and me to execute it on behalf of the City. JRH:kpv Enclosure Page 67 PURCHASE AGREEMENT 1. Parties. This Purchase Agreement is made on January , 1998 by and between (name) Kenneth G. and Eveline S. Willis, husband and wife (address) 56 Little Canada Road West, SELLER and the City of Little Canada, a municipal corporation, of 515 Little Canada Road East, Little Canada, MN 55117, BUYER. 2. Offer /Acceptance. Buyer offers to purchase and Seller agrees to sell real property located in Ramsey County, Minnesota legally described as follows: PIN #06- 29 -22 -32 -0016 Located at (street address) 56 Little Canada Road West, in the City of Little Canada, County of Ramsey, State of Minnesota. 3. Acceptance Deadline. The acceptance date of this Agreement is the date it is delivered by the last party signing to the other party. This offer to purchase, unless accepted sooner, shall be void at 11:59 p.m. on Friday, June 13, 1997, and in such event, all earnest money shall be refunded to Buyer. 4. Personal Property and Fixtures Included in Sale. The following items of personal property and fixtures owned by Seller and currently located on the property, if any, are included in this sale: garden bulbs, plants, shrubs, trees, storm windows and inserts, storm doors, screens, awnings, window shades, blinds, curtain- transverse- drapery rods, attached lighting fixtures with bulbs, plumbing fixtures, sump pumps, water heaters, heating systems, heating stoves, fireplace inserts, fireplace doors and screens, built -in humidifiers, built -in air conditioning units, built -in electronic air filters, automatic garage door openers and controls, television antennas, water softeners, built - in dishwashers, garbage disposals, built -in trash compactors, built -in ovens and cooking stoves, hood -fans, intercoms, installed carpeting, work benches, security systems, and also the following property No other personal property Upon delivery of the deed, Seller shall also deliver a Bill of Sale for the above personal property. 5. Price and Terms. The price for the real and personal property included in this sale is Ninety Eight Thousand and no /100 Dollars ($98,000.00), which Buyer shall pay as follows: Earnest money of $100.00 by check, receipt of which is hereby acknowledged and $97,900.00 cash, on the DATE OF CLOSING. Closing shall take place as soon as practical, but no later than June 15, 1998 in a location and on a date to be determined by the Buyer. 6. Deed/Marketable Title. Upon performance by Buyer, Seller shall execute and deliver a Warranty Deed, joined in by spouse, if any, conveying marketable title, subject to: a. Building and zoning taws, ordinances, state and federal regulations; b. Restrictions relating to use or improvement of the property without effective forfeiture provisions; Page 68 c. Reservation of any mineral rights by the State of Minnesota; d. Utility and drainage easements which do not interfere with existing improvements; e. Exceptions to title which constitute encumbrances, restrictions, or easements which have been disclosed to Buyer and accepted by Buyer in this Purchase Agreement (must be specified in writing); No other exceptions 7. Real Estate Taxes and Special Assessments. Real estate taxes due and payable in and for the year of closing shall be paid by Seller. If tax statements for such taxes are not available on the date of closing, the amount to be prorated shall be 110% of the prior year's taxes, and such estimated proration shall be ADJUSTED UPON RECEIPT OF THE ACTUAL TAX STATEMENTS FOR SUCH YEAR (in which case the party entitled to a credit as a result of the adjustment shall receive the amount of such credit from the other party within 30 days of issuance of the tax statements). Seller represents that taxes due and payable in the year 1998 will be full - homestead classification, unless Buyer changes the tax classification for taxes payable in the year following closing by taking possession of the property as Buyer's homestead and filing a new homestead declaration within the time required by law. If the taxes due and payable in the year of closing are PART or NON - homestead classification, Seller shall pay to Buyer at closing Zero Dollars ($0.00), in addition to Seller's prorated share of the taxes. If the taxes due and payable in the year following closing are PART or NON - homestead to file for homestead tax status for taxes due and payable in such year, Seller shall pay to Buyer at closing Zero Dollars ($0.00) as Seller's share of such taxes. SELLER SHALL PAY ON THE DATE OF CLOSING all installments of special assessments certified for payment with the real estate taxes due and payable in the year of closing. SELLER SHALL PAY ON THE DATE OF CLOSING all other special assessments levied as of the date of this Agreement. BUYER SHALL ASSUME special assessments pending as of the date of this Agreement for improvements that have been ordered by the City Council or other governmental assessing authorities. As of the date of this Agreement, Seller represents that Seller has not received a Notice of Hearing of a new public improvement project from any governmental assessing authority, the costs of which project may be assessed against the property. If a special assessment becomes pending after the date of this agreement and before the date of closing, Buyer will assume payment of the pending special assessment without adjustment to the purchase agreement price of the property. SELLER SHALL PAY ON THE DATE OF CLOSING any deferred real estate taxes or special assessments payment of which is required as a result of the closing of this sale. SELLER SHALL PAY real estate taxes due and payable in the year of closing. Buyer shall pay taxes thereafter and any unpaid special assessments payable therewith and thereafter, the payment of which is not otherwise provided -2- Page 69 for herein. Seller makes no representation concerning the amount of future real estate taxes or of future special assessments. 8. Damages to Real Property. In the event the property is destroyed, substantially damaged or any part thereof shall be taken by eminent domain, this Agreement shall become null and void, at Buyer's option, and all monies paid hereunder shall be refunded to Buyer. The option to terminate must be exercised within ten (10) days after notice of taking or casualty. Should Buyer elect to proceed and close the transaction contemplated hereby, there shall be no reduction in or abatement of the purchase price, but Seller shall assign to Buyer Seller's right, title and interest in and to all insurance proceeds or award resulting from such destruction or taking. 9. Seller's Boundary Line, Access, Restrictions, and Lien Warranties. Seller warrants that buildings, if any, are entirely within the boundary lines of the property. Seller warrants that there is a right of access to the real property from a public right -of -way. Seller warrants that there has been no labor or material furnished to the property for which payment has not been made. Seller warrants that there are no present violations of any restrictions relating to the use or improvement of the property. There warranties shall survive the delivery of the deed or contract for deed. 10. Condition of Property. a. Seller warrants that all appliances, fixtures, heating and air conditioning equipment, wiring, and plumbing used and located on the . operty are in working order on the date of closing. Seller represents that the prope ./HAS NOT had a wet basement or water in the basement. Seller discloses that the roof HAS AS NS leaked. Seller warrants that the property is connected to: city sewer E /NO; ci y water ES/'NO; cable TV YE Seller shall remove all debris and all personal property not included in this sale from the property before possession date. Seller has not received any notice from any governmental authority as to the existence of any dutch elm disease, oak wilt, or other disease of any trees on the property. O. b. Seller knows of no hazardous substances or petroleum products having been placed, stored, or released from or on the property by any person in violation of any law, nor of any underground storage tanks having been located on the property at any time, except as follows: No hazardous substances or petroleum products c. Seller's warranties and representations contained in this paragraph 10 shall survive the delivery of the Deed or Contract for Deed, provided that any notice of a defect or claim or breach of warranty must be in writing and any such notice with respect to matters referred to in "a" above must be given by Buyer to Seller within one year of the date of closing or be deemed waived. -3- Page 70 d. Buyer shall have the right to have inspections of the property conducted prior to closing. Unless required by local ordinance or lending regulations, seller does not plan to have the property inspected. Other than the representations made in this paragraph 10, the property is being sold "AS IS" with no express or implied representation or warranties by Seller as to physical conditions, quality of construction, workmanship, or fitness for any particular purpose. (This paragraph is not intended to waive or limit any provisions of Minn. Stat., Chapter 327A.) 11. Disclosure of Notices. Seller has not received any notice from any governmental authority as to violation of any law, ordinance or regulation affecting the property. If the property is subject to restrictive covenants, Seller has not received any notice from any person as to a breach of the covenants. 12. Truth -in- Housing. Buyer acknowledges receipt of the Truth -in- Housing Disclosure Report or other inspection report if required by the municipality in which the property is located. 13. Possession. Except by addendum, possession of the property shall be granted by Seller to Buyer on the date of closing. 14. Examination of Title. Within a reasonable time after the acceptance of this Agreement, Seller shall famish Buyer with an Abstract of Title or a Registered Property Abstract certified to date including proper searches covering bankruptcies and State and Federal judgments, liens, and levied and pending special assessments. Buyer shall have ten (10) business days after receipt of the Abstract of Title or Registered Property Abstract either to have Buyer's attorney examine the title and provide Seller with written objections or, at Buyer's own expense, to make an application for a Title Insurance Policy and notify Seller of the application. Buyer shall have ten (10) business days after receipt of the Commitment for Title Insurance to provide Seller with a copy of the Commitment and written objections. Buyer shall be deemed to have waived any title objection not made within the ten (10) day period, except that this shall not operate as a waiver of Seller's covenant to deliver a statutory Warranty Deed, unless a Warranty Deed is not specified above. 15. Title Corrections and Remedies. Seller shall have 120 days from receipt of Buyer's written title objections to make title marketable. Upon receipt of Buyer's title objections, Seller shall, within ten (10) business days, notify Buyer of Seller's intention to make title marketable within the 120 day period. Liens or encumbrances for liquidated amounts which can be released by payment or escrow from proceeds of closing shall not delay the closing. Cure of the defects by Seller shall be reasonable, diligent, and prompt. Pending correction of title, all payments required herein and the closing shall be postponed. a. If notice is given and Seller makes title marketable, then upon presentation to Buyer and proposed lender of documentation establishing that title has been made marketable, and if not objected to in the same time and manner as the original title objections, the closing shall take place within ten (10) business days or on the scheduled closing date, whichever is later. b. If notice is given and Seller proceeds in good faith to make title marketable, but the 120 day period expires without title being made marketable, Buyer may declare this Agreement void -4- Page 71 by notice to Seller, neither party shall be liable for damages hereunder to the other, and earnest money shall be refunded to Buyer. c. If Seller does not give notice of intention to make title marketable, or if notice is given, but the 120 day period expires without title being made marketable due to Seller's failure to proceed in good faith, Buyer may seek, as permitted by law, one or more of the following: (1) Proceed to closing without waiver or merger in the deed of the objections to title and without waiver of any remedies, and may: (a) seek damages, costs, and reasonable attorneys' fees from Seller as permitted by law (damages under this subparagraph (a) shall be limited to the costs of curing objections to title, and consequential damages are excluded); or (b) Undertake proceedings to correct the objections to title; (2) Rescission of this Purchase Agreement by notice as provided herein, in which case the Purchase Agreement shall be void and all earnest money paid hereunder shall be refunded to Buyer; (3) Damages from Seller together with costs and reasonable attorneys' fees, as permitted by law; (4) Specific performance within six months after such right of action arises. d. If title is marketable, or is made marketable as provided herein, and Buyer defaults in any of the agreements herein, Seller may elect either of the following options, as permitted by law: (1) Cancel this contract as provided by statute and retain all payments made hereunder as liquidated damages. The parties acknowledge their intention that any note given pursuant to this contract is a down payment note, and may be presented for payment notwithstanding cancellation; (2) Seek specific performance of this Agreement within six months after such right of action arises, including costs and reasonable attorneys' fees, as permitted by law. e. If title is marketable, or is made marketable as provided herein, and Seller defaults in any of the agreements herein, Buyer may, as permitted by law: (1) Seek damages from Seller including costs and reasonable attorneys' fees; (2) Seek specific performance within six months after such right of action arises. TIME IS OF THE ESSENCE FOR ALL PROVISIONS OF THIS AGREEMENT. 16. Notices. All notices required herein shall be in writing and delivered personally or mailed to the address as shown at Paragraph 1 above and, if mailed, are effective as of the date of mailing. 17. Indemnification. Seller agrees to indemnify and hold Buyer, its successors and assigns, harmless of and from any and all liabilities, claims, causes of action, penalties, demands and expenses of any kind or nature -5- Page 72 whatsoever (except those items which by this Agreement specifically become the obligation of Buyer) arising out of, resulting from, relating to, or incident to the property up to and including the date of closing or which are in any way related to the ownership, maintenance or operation of the property, and all expenses related thereof, including, without limitation, court costs and attorney's fees, except to the extent cause by an act or omission of Buyer, its agents, employees or contractors. Buyer agrees to indemnify and hold Seller, its successors and assigns, harmless of and from any and all liabilities, claims, causes of action, penalties, demands and expenses of any kind or nature whatsoever (except those items which by this Agreement specifically become the obligation of the Seller) arising out of activities of Buyer on property from the date of execution of this Agreement to the date of closing. 18. Minnesota Law. This contract shall be governed by the laws of the State of Minnesota. 19, Well Disclosure. Check one of the following: Seller certifies that Seller does not know of any wells on the described real property. 2 . Wells on the subject real property are disclosed by Seller on the attached Well Disclosure form. 20. Individual Sewage Treatment System Disclosure. Check one of the following: Seller certifies that there is no individual sewage treatment system on or serving the property. )C Individual sewage treatment systems on or serving the property are disclosed by Seller on the attached disclosure statement. 21. Lead Paint Disclosure. Check one of the following: Seller represents that the dwelling was constructed on the property in 1978 or later. )C Seller represents that the dwelling was constructed on the property before 1978. (If such housing is located on the property, attached and made a part of this agreement is "LEAD PAINT ADDENDUM FOR HOUSING CONSTRUCTED BEFORE 1978 ".) 22. Seller's Affidavit. At closing, Seller shall supplement the warranties and representations in this Purchase Agreement by executing and delivering a Minnesota Uniform Conveyancing Blank [Form No. 116 -M, 117 -M, or 118 -M] Affidavit of Seller. 23. Successors and Assigns. Subject to any restriction upon assignment of this Agreement, this Agreement shall inure to the benefit of and be binding upon Seller and Buyer and their respective heirs, executors, legal representatives, successors and assigns. 24. Voluntary Sale. Seller acknowledges this transaction is occurring on a voluntary basis at the request of the Seller. Seller waives any and all claim against the Buyer which may exist as a result of this transaction, including any associated with the Uniform Acquisition and Relocation Act. 25. Broker's Commission. Seller and Buyer represent and warrant to each other that they have dealt with no brokers, finders, or the like in connection with this transaction, and agree to indemnify each other and to hold each other harmless against all claims, damages, costs or expenses of or for any other such fees or commissions resulting from their actions or agreements regarding the execution or performance of this Agreement, and will pay -6- Page 73 all costs of defending any action or lawsuit brought to recover any such fees or commissions incurred by the other party, including reasonable attorney's fees. 26. Closing Costs. Buyer shall pay costs associated with closing except for the following: Title insurance should seller not deliver an owner's duplicate or current abstract, State deed tax, conservation fee, well certificate recording, and any fees associated with recording satisfactions or releases relating to transactions occurring prior to the date of this Purchase Agreement, and special assessment searches. 27. Right of Entry. Seller will grant Buyer right of entry to the property prior to the date of closing after reasonable notice by Buyer to Seller. 28. Construction. No provision of this Agreement shall be construed by any court or other judicial authority against either Seller or Buyer by reason of any such party being deemed to have drafted or structured such provision. 29. Addendum. Attached is one addendum which is made a part of this Agreement. THIS IS A LEGALLY BINDING CONTRACT. BEFORE SIGNING, CONSULT A LAWYER. Minnesota law permits licensed real estate brokers and sales agents to prepare purchase agreements. No recommendation or representation may be made by any real estate broker or sales agent as to the legal sufficiency, the legal effect, or the tax consequences of this contract. These are questions for your lawyer. I agree to sell the property for the price I agree to purchase the property for the price and terms and conditions set forth above. and terms and conditions set forth above. BUYER: CITY OF LITTLE CANADA SELLER: (Date) By: Mayor (Date) SELLER: By: (Date) City Administrator (Date) -7- Page 74 Seller: Buyer: Seller: Buyer: ADDENDUM TO PURCHASE AGREEMENT Dated: January , 1998 1. Within ninety (90) days of closing of this transaction, Buyer will determine if the existing structures on the property can be moved to another site. If at the Buyer's sole discretion, it is determined that structures cannot be relocated, Seller shall be given the first opportunity to remove all fixtures, equipment, appliances, windows, and other personal property so desired prior to Seller's vacation of the premises with no reimbursement to Buyer for these items. Seller shall retain no further rights once the property has been vacated. Seller is responsible for leaving the building in a secured and orderly condition in a manner satisfactory to Buyer. 2. Should Seller wish to occupy premises beyond the closing date, Seller shall enter into a lease agreement in a form acceptable to the Buyer at the closing based upon a monthly rental cost of Four Hundred Forty -nine and No /100 Dollars ($449.00). Seller shall also be responsible for insuring the premises for property and liability coverage with the Buyer to be named as an additional insured. Furthermore, Seller is responsible for all utility and property maintenance costs. Buyer will be responsible for real estate taxes. Other lease provisions will be in effect based on the document to be executed at closing. Page 75 515 Little Canada Road, Little Canada, MN 55117 -1600 (612) 484 -2177 / FAX: (612) 484 -4538 MEMORANDUM TO: Mayor Fahey and Members of the City Council FROM: Kathy Glanzer, Administrative Assistant RE: Strategic Planning Session MAYOR Michael I. Fahey COUNCIL Beverly Scalze Jim LaValle Steve Morelan Bob Pedersen ADMINISTRATOR Joel R. Hanson I am currently surveying those who will be participating in the strategic planning session for available dates. This information will be provided to the Council at Wednesday's meeting so that date can be chosen for the session. Page 76 Er.aYrraEat 515 Little Canada Road, Little Canada, MN 55117 -1600 (612) 484 -2177 / FAX: (612) 484 -4538 MEMORANDUM TO: Mayor Fahey & Members of the City Council FROM: Joel Hanson, City Administrator DATE: January 23, 1998 RE: Agreement with Dominium Regarding Provinces Tax Credit Issue MAYOR Michael 1. Fahey COUNCIL Beverly Scalze Jim LaValle Steve Morelan Bob Pedersen ADMINISTRATOR Joel R. Hanson Please find attached a copy of the draft Tax Credit Usage Agreement between Dominium (aka Little Canada Leased Housing Associates LLP) and the City of Little Canada. The key components of this agreement are as follows: • It documents City approval for 65% of the units to be designated as Title II, tax credit eligible. ♦ It establishes Dominium's commitment to manage the property in the manner consistent with City objectives and based on representations made to us during deliberations (See Provision #2 Operation). ♦ It documents all of the rehabilitation work contemplated as part of bond transaction have been completed. (The detailed listing for this exhibit has not been received.) ♦ It requires our issuance of a 42(m) letter approving the 65% tax credit level. This letter is to be issued contemporaneously with the execution of this Agreement. • Provides for creation of an escrow to fund the sprinklering of the buildings. The City would be committing its loan origination fee of $38,850 to this escrow. Dominium will be contributing the difference between the property tax amount they identified on their Section II, Tax Credit Proforma and the actual amount of real estate taxes beginning in 1999; assuming the 4(d) rate is in effect. My calculations indicate this should result in annual deposits of approximately $35,000. Based on their earlier estimates of $170,000 to fully sprinkle the buildings including decorative shielding, it should take approximately four to five years (commencing in 1999) to fully fund this improvement. This provision also provides that should the 4(d) class rate be eliminated and if the escrow is insufficient to fund a sprinkler system meeting the approval of the City, then the escrow would be dissolved and the City's funds would be returned to us with accrued interest. (You will note that the language in the Agreement does not reflect this summary Page 77 Mayor & City Council January 23, 1998 Page 2 ♦ information. This revision was discussed with Dominium Friday afternoon and they are making revisions to the section based on our conversation.) ♦ The Agreement provides for an annual payment to the City to keep us whole in our property tax collections after they are eligible for the 4(d) class rate. These payments would continue for the life of the bonds. It is also important to note that they will not begin until the escrow for sprinklering the buildings is fully funded. (Again, the language enclosed in the draft Agreement does not reflect the summary. These changes have been agreed to and will be forthcoming in the revised document.) I feel the proposed Agreement is an excellent outcome to this matter. We have provided a method to fund sprinklering of the property as well as protect the City from reductions in property taxes due to the 4(d) class rate. Property improvements have been made and coupled with improved management should lead to long -term stability for this property. If you have any comments or questions after reviewing the draft, please let me know. The revised Agreement should be ready for Wednesday's meeting. Mary Ippel at Briggs & Morgan has reviewed the Agreement and she feels that it accomplishes our objectives. Subject to any comments by the City Attorney, I would recommend approval. JRH:kpv Enclosure Page 78 TAX CREDIT USAGE AGREEMENT THIS AGREEMENT is made and entered into as of January , 1998 by and between the City of Little Canada, Minnesota, a municipal corporation organized under the laws of the State of Minnesota (the "City ") and Little Canada Leased Housing Associates, L.L.P., a Minnesota limited liability partnership (the "Partnership "). RECITALS The Partnership is the owner of a multifamily rental housing development known as the "Provinces of Little Canada" (the "Project ") located in the City of Little Canada and consisting of approximately 118 residual rental units. The City has previously entered into that certain Indenture of Trust between the City of Little Canada, Minnesota and First Trust National Association dated as of February 1, 1996 (the "Indenture "). Pursuant to the Indenture, the City has issued Multifamily Housing Revenue Bonds, Series 1996 in the aggregate amount of $3,885,000 (the "Bonds "), and subsequently loaned to the Partnership for use in the Project pursuant to that certain Loan Agreement entered into by the City and Partnership and dated as of February 1, 1996. The interest on the Bonds is intended to be exempt from federal taxation under Section 103 of the Internal Revenue Code of 1986. The Partnership intends for a portion of the Project to qualify for, and the Partnership intends to claim, low income housing tax credits (the "Credits ") with respect to the eligible portion of the Project under Section 42 of the Internal Revenue Code of 1986 (the "Code "). The connection with the Project's eligibility for Credits, the Partnership intends to request that the City issue a determination under Section 42(m)(2)(D) of the Internal Revenue Code of 1986 (the "Section 42(m) Determination ") regarding the Project's need for the amount of Credits generated by the Project. The rehabilitation required in connection with the issuance of the Bonds and the qualification for Credits as more particularly described on Exhibit "A" attached hereto and made part hereof has been completed and the costs with respect thereto have been certified. In connection with the Section 42(m) Determination, the City desires to impose certain requirements with respect to the operation of the Project and the percentage of the Project which would be eligible for Credits. COVENANTS NOW THEREFORE, in consideration of the premises set forth above, the parties agree as follows: 1. Restrictions on Low Income. The Partnership will enter into and record a Declaration of land use Restrictive Covenants for Low- Income Housing Credits pursuant to Section 42(h)(6) of Page 79 the Code and such Declaration shall provide that 65% or 77 of the Project units in total between the two (2) buildings comprising the Project shall be leased to individuals or families whose income is 60% or less of the area median gross income (including adjustments for family size) as determined in accordance with Section 42 of the Code. In addition, the Partnership further agrees that it shall not claim an "applicable fraction" greater than sixty -five percent (65 %) of the total number of units of the Project or the "floor space fraction," whichever is applicable, pursuant to Section 42(c)(1)(B), (C) and (D) of the Code, in connection with its application for the Issuance of the Internal Revenue Service Forms 8609's and in computing the annual low- income housing tax credits allowed to the Partnership during the tax credit period. It is understood, however, that the 65% limit applies on an aggregate basis between both buildings comprising the Project and one building may be higher or lower than 65% as long as the combined average is 65% or less. The Partnership shall provide the City with copies of all Internal Revenue Service Forms 8609 issued by the Minnesota Housing Finance Agency as evidence that it has complied with these provisions within five (5) business days of the issuance. On or before April 15 of each year, the Partnership shall certify to the City that it is in compliance with these provisions and shall produce at the same time copies of all Internal Revenue Service Forms 8586 to be filed with the Partnership's tax return for the taxable year in question. The Partnership shall grant the City, or its professional advisors, reasonable access to its books and records for the limited purpose of confirming compliance with this provision. 2. Operation. a. The Partnership will undertake thorough tenant screening including, but not limited to, credit and criminal checks of each prospective resident. The purpose of this screening will be to prevent undesirable or problematic individuals from gaining occupancy in the Project. b. The Partnership will require the execution of the document entitled "House Rules and Regulations" by each new tenant. It is acknowledged that the Partnership will update these rules and regulations from time to time, but they shall be in essentially the same form as those presented to the City and dated February 1997. c. The Partnership pledges its best efforts to maintain the physical appearance of the Project in an appropriate condition so as not to detract from the Project's value. d. The Partnership pledges to work with the City's law enforcement agency on crime prevention activities with the goal of providing a safe and secure property for the residents and the public. These efforts will include participation in the crime -free multi - housing program as sponsored by the Ramsey County Sheriff's Department. e. The Partnership agrees to be an active member of Little Canada's Multi- housing Coalition or a similar group should one exist to foster increased communication between multiple family complexes within the area. Page 80 f. Subject to the restrictions of Section 42 of the Code with regard to the set -aside units, the Partnership will maintain rents at an appropriate market rate. Appropriate is defined as a level which approximates market rents for similar units in the area. The Partnership shall not allow rents to become unduly low so as to restrict cash flow for ongoing Project maintenance thereby leading to a decline in the quality of the tenants the Project can attract. 3. Rehabilitation. The Partnership hereby certifies that all work listed the Scope of Work, attached hereto as Exhibit "A" has been completed in its entirety. 4. 42(m) Determination. Contemporaneously with the execution of this Agreement, the City will issue the 42(m) Determination based upon final financial information received by the City as required by the Code, subject to the limitation on Credits as provided for in this Agreement. Such 42(m) Determination shall specifically provide that the city has determined that the amount of low- income housing tax credit to be generated by renting 65% of the Project units to individuals or families whose income is 60% or less of the area median gross income (including adjustments for family size) as determined in accordance with Section 42 of the Code will not exceed the amount necessary to ensure the financial feasibility of the Project and its viability as a qualified affordable housing project. 5. Escrow /Deposits and Withdrawals from Escrow. The City and the Partnership shall create an escrow ( "Escrow ") with an escrow agent, under terms and with an escrow agent acceptable to the City and the Partnership. Creation of the Escrow shall occur approximately 30 days before the first deposit is made by the Partnership as subsequently defined. Upon creation of the Escrow, the City shall make a one -time deposit of $38,850 (City Deposit). By July 151 of the year the Project qualifies under the 4(d) class rate (or any such class rate thereafter established by the State of Minnesota that is lower than the 4(c) class rates for real estate taxes payable in 1997 (hereinafter 97 4(c)), the Partnership shall deposit the difference between the real estate taxes for the Project that would be due based upon current estimated market values applied against the 97 4(c) rates applicable to land and buildings (3.40% and 2.30% respectively) and the actual real estate taxes for the project for the year in question (Partnership Deposits). Deposits shall continue until such time as the Escrow holds sufficient funds to provide for the installation of a sprinkler system in the Project's buildings that are appropriate for existing structures as determined by the City. Escrow fund shall then be released to pay for the costs and expenses incurred or to be incurred relative to installation of the sprinkler system. When all costs are paid, Partnership shall not be required to make any further Partnership Deposits and all funds remaining in the Escrow shall revert to the Partnership. If the 4(d) class rate (or other such lower class rate subsequently enacted by the legislature) is eliminated and funds in the Escrow are insufficient to pay for the installation of the sprinkler system in the buildings, the Escrow shall be terminated and the City Deposit plus accrued interest shall be returned to the City. Remaining funds shall be returned to the Partnership. 6. Annual Payment. Beginning in the year in which the Project qualifies and is obligated to pay real estate taxes at the 4(d) class rate (taxes payable in 1999), the Partnership shall pay the City an annual fee equal to the actual difference in the City's portion of real estate taxes for Page 81 the Project attributable to the 4(d) class rate and the real estate taxes which would have been generated by the Project utilizing payable 1997 4(c) class rates for land and buildings which would have been applicable to the Project. The method of calculating the payment is as provided for in Exhibit `B" attached hereto and made part hereof. The Partnership shall make such payment on or before the time at which the second installment of real estate taxes are due and payable without penalty or November 1 s`, whichever is earlier. The Partnership's obligation to make such payment shall cease if the 4(d) class rate or other such similar rate is eliminated. 5. Successors and Assigns. This Agreement shall inure to the benefit of and shall be binding upon the Partnership and the City and their respective successors and assigns. 6. Counterparts. This Agreement may be executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. IN WITNESS WHEREOF, the Partnership and the City have caused this Agreement to be executed by their duly authorized officers. LITTLE CANADA LEASED HOUSING ASSOCIATES, LLP By A Partner CITY OF LITTLE CANADA, MINNESOTA By Its Mayor By Its City Administrator Page 82 EXHIBIT `B" Sample Calculation of Annual Payment Estimated Market Value — Land Estimated Market Value — Buildings Total EMV 1997 4(c) class rate — land 1997 4(c) class rate — buildings 4(d) class rate — land & buildings Non 4(d) class rate — land Non 4(d) class rate — buildings Percentage of 4(d) EMV City Tax Capacity Rate (2.9 % -1.0 %) Land 4(d) Non -4(d) $ 200,000 65% $ 130,000 1.90% 2,470 $ 200,000 35% $ 70,000 (3.4 % -2.9 %) 0.50% 350 $200,000 (Apply Actual Number) 800,000 (Apply Actual Number) $1,000,000 3.40% 2.30% 1.00% 2.90% 2.00% 65% 20% EMV EMV % Class Rate Difference Tax Capacity Total Tax Capacity City Tax Capacity Rate Payment Due City Page 83 (Use This Number) (Use This Number) (Apply Actual Number) (Apply Actual Number) (Apply Actual Number) (Use This Number) (Apply Actual Number) (2.3 % -1.0 %) 10,420 20% $ 2,084 Buildings 4(d) $ 800,000 65% $ 520,000 1.30% 6,760 (2.3 % -2.0 %) Non -4(d) $ 800,000 35% $ 280,000 0.30% 840 515 Little Canada Road, Little Canada, MN 55117 -1600 (612) 484 -2177 / FAX: (612) 484 -4538 MEMORANDUM DATE: January 22, 1998 TO: Mayor Fahey & City Council Members FROM: Scott R. Tangen, Public Works Director SUBJECT: Ramsey County Sheriff's Department Request for Installation of Transmitters and Antennas on /in our Water Tower. MAYOR Michael I. Fahey COUNCIL Beverly Scalze Jim LaValle Steve Morel= Bob Pedersen ADMINISTRATOR Joel R. Hanson The Ramsey County Sheriff's Department has requested to place two transmitters within our water tower base and one approximately 20 -ft. tall antenna on top of our water tower (please see attached memo). I recommend we allow the installation of the antenna and transmitter cabinets subject to the following conditions: • Execution of a tower /land lease agreement similar to the one between the City of Little Canada and the Ramsey County Department of Emergency Services. • Notification of our current tenants (Ramsey County Department of Emergency Services and AT &T Wireless Services of Minnesota, Inc., formerly Minnesota Cellular Telephone Co.) regarding the interference clause that is in the current agreements between the City and the above mentioned tenants. • Engineering plans to be reviewed by the City Engineer as to location and structural integrity of the transmitters, antenna and associated hardware. • All external hardware is painted to match the water tower. Page 84 JRN 14 '98 03:41PM RCSO GENERAL INV P.2 TO: Joel Hanson City Manager City of Little Canada FROM: Gary Kollnuut Communications Director Ramsey Co Sheriff Dept DATE: January 14, 1998 SUBJ: Request For Tower Space The Ramsey County Sheriff Communication Center provides Dispatch services for 5 Fire Departments within Ramsey County which includes the Little Canada Fire Dept. All of the Fire Departments which we serge have long requested that our Communication Center add to its capabilities the Fire Mutual Aid Channel which we do not currently have. We are now in the process of replacing all of our aging base stations to inolude our Fire Base Stations. We would like to add the Mutual Aid Channel to our new Base stations. However, the frequency of the Mutual Aid Channel is too close to our primary fire dispatch channel to collocate it at the same site. We therefor, are seeking a new site to install this transmitter and to relocate our standby primary fire dispatch base station. Currently both our primary and standby Fire transmitters are located at the same site. We would hike some physical separation of them in the event of a natural or man made disaster. We ask that we be pernvitted to locate both our standby Primary Fire Transmitter and new Mutual Aid Transmitter on your water tower. We would like to place a two frequency transmitter inside the water tower base. The size of the transmitter is a cabinet roughly 3 ft x 4 ft x2 ft, A cabinet providing battery back up may also be provided the size of which would not exceed that of the transmitter. We would like to instal a cellwave antenna Model PD220 which is approximately 20 ft high for the transmitters. We would like to install the antenna at or near the top of the water tower so that the antenna oan "see" in all directions. We ask that someone from your staff dictate to us the exact location. The transmitters would operate on 154.220 MHz and 154.295 MHz with an output of 125 watts. Our Communication Center and the Fire Departments which we serve would be very grateful for your cooperation. If you have any questions, please call me at 481-1318. Page 85 Ce+ ` ata EX 515 Little Canada Road, Little Canada, MN 55117 -1600 (612) 484 -2177 / FAX: (612) 484 -4538 MEMORANDUM TO: Mayor Fahey & Members of the City Council FROM: Joel Hanson, City Administrator DATE: January 23, 1998 RE: Arcade Project Pay Request #5 — Ryan Contracting MAYOR Michael 1. Fahey COUNCIL Beverly Scalze Jim LaValle Steve Morelan Bob Pedersen ADMINISTRATOR Joel R. Hanson At our last Council meeting, we tabled action on the above - referenced pay request pending a recommendation from the City Engineer on liquidated damages. That recommendation is enclosed for your review. Given the fact that it was received late Friday morning, the City Attorney has not yet had a chance to complete his review. I do feel it is important we process this pay request as soon as possible in order to prevent any unnecessary delays in paying the contractor. Therefore, any revisions to this recommendation will be presented at Wednesday's meeting after further discussion by staff. If you have any comments or concerns in the meantime, please let me know. JRH:kpv Enclosure Page 86 January 23, 1998 City of Little Canada 515 Little Canada Road Little Canada, MN 55117 Re: Arcade Street Utility & Street Improvement Project BRA File No. 37231 Honorable Mayor & City Council Members: As per Section 3.9 of the Conditions of the Contract, we hereby recommend that liquidated damages be imposed on the City portions of the above referenced contract. We recommend that liquidated damages be imposed at a rate of $400 per calendar day as specified in Addendum No. 1, for each section of the contract which is in noncompliance. The Ramsey - Washington Metro Watershed District does not wish to impose liquidated damages on their portion of the contract (Section 4). Ryan Contracting failed to meet the completion date on all four City parts of the contract. We are not aware of any unavoidable delays that affected progress controlling operations of the Contractor. Based on the information available to us, we have calculated liquidated damages as shown on the attached sheet. A summary is as follows: Liquidated Days Damages Section 1 Arcade, Keller to Labore 1 $400 Section 2 Arcade, Labore to Westwind 32 $12,800 Section 3 Arcade, Westwind to CR D 32 $12,800 Section 4 Ramsey -Wash. Metro Ditch 7A - -- Section 5 Westwind /Windrow Culverts 22 $6,400 $32,400 These calculations take into account the extension of time which was approved by the Engineer and the City in August, 1997. This extension was granted primarily due to the extremely wet soil conditions encountered during installation of the storm sewer. Copies of Revised Pay Request No. 5 are attached for Council approval. Sincerely, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Paul Heuer, P.E. Page 87 N 0 0 o• a• o P 0wo n w ch P N7 2 = a 0 0 go Crg a1 rg o 0" 0 Sp0A1.0 n�oipuim Section 5 - Westwind culverts N P J J 0 0 w tiON ON ,SO 0 o 0 oo 00 Section 4 - Ramsey -Wash. Metro Ditch 7A Q •3 pu sam -ape3W - E uoitoas Section 2 - Arcade, Labore to Westwind aiogz7 02 nip); 'op U 00 10 0 NJ 1 -4 v o o W N N 69 69 ON 00 00 a o 90 00 o o 0 o 0 0 t y ¥QHJVJ077V 7LLSA70.7 ti b Page 88 CALCULATION OF LIQUIDATED DAMAGES TO BE IMPOSED .BONESTROO ROSENE ANDERLIK 6-'6126361311 01/23/98 12:20 t:}1:04 N0:770 Owner: City of Little Canada. 515 Little Canada Road, Little Canada, MN 55117 Date: January 8, 1998 For Period: September 4, 1997 to December 31, 1997 Request No: 5/Revised Contractor: Ryan Contracting. Inc.. 8700 13th Ave, E., Shakopee. MN 55379 REQUEST FOR PAYMENT ARCADE STREET RECONSTRUCTION MSAP 200-111 -01 MSAP 138 - 125.02 File No. 37231 SUMMARY l Original Contract Amount S 835,591.70 2 Change Order - Addition S 44,979.50 3 Change Order • Deduction 3 4 Revised Contact Amount $ 880,571.20 3 Value Completed to Date S 786,930.88 6 Material on Hand S 0.00 7 Amount Earned 3 786,930.88 8 Liquidated Damages $ 32400.00 9 Less Retainage 596 S 39,346.54 10 Subtotal S 715,184.34 11 Less Amount Paid Previously 5 654,308.53 l2 AMOUNT DUB THIS REQUEST FOR PAYMENT NO. SIRevised 5 60,875.81 Recommended for Approval by: BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Approved by Contractor. Approved by Owner. Ryan Contracting, Inc. City otLittle Canada Specified Contract Completion Date: Date: 1.1372137231 \AQST5REV. W82 Page 89 c4 1 99dea ceemacat 515 Little Canada Road, Little Canada, MN 55117 -1600 (612) 484 -2177 / FAX: (612) 484 4538 September 18, 1997 TO: FROM: RE: Mayor Fahey and Members of the City Council Kathy Glanzer, Deputy Clerk Youth Involvement in City Government MAYOR Michael I. Fahey COUNCIL Beverly Scaize Jim LaValle Steve Morelan Bob Pedersen ADMINISTRATOR Joel R. Hanson As requested by the Council, I have contacted some of the cities which provide a means for youth involvement at the City level. The following is a summary of what I have found: Falcon Heights — This City has a youth advisory member on their Solid Waste Commission and their Human Rights Commission. Attendance has been sporadic. The City also has a Parks & Recreation Commission and a Planning Commission, but no youth members on these two Commissions at this time. If someone were interested, there would likely be an appointment of a youth member, although staff has some concern with having a youth member on the Planning Commission given that the Commission deals with people's property rights. Falcon Heights has used youth as election judges. This City also has a Junior Leaders Program which involves youth volunteers (middle school age) who serve as recreation helpers for children's programs. Eventually these volunteers can work into paid positions. About a year ago a group of about a dozen residents (youth included) formed a volunteer task force called Keeping Connected. Their focus was to get people to know their neighbors. Some of the projects they have been working on include putting together neighborhood directories. Last May they held an intergenerational dialogue and hope to hold this at least once a year. ( See information attached.) Burnsville — This City has had two youth members on their Parks & Natural Resources Commission. Youth participation has not been totally successful, attendance has been sporadic, one member recently left to join the Army, and the other has not attended Page 90 meetings for several months. Burnsville will be advertising in their local newspaper or will contact the government class at the high school to try and find replacements. Burnsville has a Youth Advisory Board. This board runs from September through May (school year). Attendance has been sporadic. It is an open board, anyone can attend. The Board plans youth activities such as battle of the bands, dances, beach party, etc. There is a City staff member and a YMCA staff member who serve as liaisons to the Board. Meetings are monthly. They try to get a cross - sections of kids, and work with the student council, government class, and family support workers at the school to find members. Meeting notices are sent out monthly to a list of kids they have developed. Each kid is encouraged to bring a friend to the meeting. The City Council will periodically refer issues to the Youth Advisory Board for discussion and comment. Eagan — For three years this City tried having one youth representative from each of the three high schools serve as members of a recreation sub - committee. They contacted student councils and faculty advisors asking for recommendations on who should serve. Attendance was inconsistent. Kids were too busy to attend. Eagan also observed that kids had a difficult time with the advisory role and were more inclined to roll up their sleeves and work on a specific task. Eagan has decided to let the program go by the wayside for a while. Eagan teenagers have communicated the fact that they want a teen center. There is a Council Member working on this with a group of teenagers. This group is unofficial, and is not endorsed by the City Council. The Eagan Parks & Recreation Department contacts student councils each year asking for input on the types of activities the City should offer for teenagers. The high school government class puts on a shadowing program each year and students spend the day with City employees. Hopkins — Hopkins has one youth member on their Chemical Health Commission. There is an old depot in Hopkins that a group of youth are renovating into a teen center. Renovations are being overseen by City staff. Once renovations are completed, these youth will act as a governing board for the teen center and will work with the City on planning youth activities at the center. For your information I have attached copies of articles from the August issue of Minnesota Cities. I have also attached some information on this subject obtained from the Internet. Page 91 BIKE MORE, DRIVE LESS Ever wondered how to find your way around the Twin Cities by bike? Then you need a copy of the Twin Cities Bicycle Map & Commuter Guide, published jointly by the Metropolitan Council, University of Minnesota, Minne- sota Bicycle Safety Project and others. The newly revised map shows the best bicycling routes in the Twin Cities area to help residents bike more and drive less, and features detailed maps of Minneapolis, St. Paul and the University of Minnesota. It also provides useful information about: on- street bike lanes in both downtowns; paved trails; color -coded ratings of city streets, according to good, fair and poor, and; connecting routes to lakes, parks, and new trails. Copies of the map are available by calling or stopping by the Metropolitan Council Regional Data Center at Mears Park Centre, 230 E Fifth Street, St. Paul, 602 -1140. The cost of the map is $4 when picked up or $6 when mailed. Get your copy of Twin Cities Bicycle Map & Commuter Guide JUNIOR LEADERS VOLUNTEER IN THE SUMMER PARK PROGRAMS The Falcon Heights Recreation program appreciates the assistance of middle and high school youth in its Junior Leader program. Youth entering grade 7 and up assist lead instructors and coaches in working with children in a variety of recreation programs such as nearball, t -ball, soccer, arts and crafts,and the Time -In playground programs. This year, there are nine Junior Leaders volunteering their time. The Junior Leaders gain valuable experience in working with young children and have lots of fun! Page 92 CONNECTING THE GENERATIONS On the last Saturday in May, fifty- two people ranging in age from 11 to 81 shared their ideas about how to build and maintain strong and safe neighborhoods at the Falcon Heights Intergenerational Dialogue. This event was planned by the Keeping Con- nected volunteers to tap into the different perspectives of each of the five generations living in our community. Understanding and trust was built across the genera- tions as participants listened to volunteers from each generation respond to questions from the facilitator, Mayor Sue Gehrz, and the audience. Intergenerational small group discussions resulted in 48 recommendations for ways to welcome new people into our neighborhoods, to deal effec- tively with conflict between neighbors, and to increase inter- action among the generations. These recommendations are be- ing passed on to the appropriate city commission or community organization for follow up. Pictured (L - R) Jim Stock Mary Hess Rosemary McHugh Pictured (L - R) Elizabeth McNautin Tony Mikelonis Morrie Nicholson Page 93 Mary Mantis A',. S. rn- •S Making Kids Count he National League of Cities recently completed its thirteenth annual State of the Cities report. In general, it found that condi- tions were improving in most of America's cities. A closer scru- tiny, however, reveals that a number of conditions have wors- ened over the last year. Significantly, most of these worsening conditions — school violence, youth crime, poverty, gangs, and teen pregnancy directly affect our youth. A few simple statistics put this in proper perspective: About 20 percent of the children in the United States live in poverty; the percentage is about twice as high for minority children. The United States has the highest teen alcohol and drug abuse rate of any in- dustrialized nation. Between 1988 and 1992, the juvenile arrest rate for vio- lent crime increased 47 percent —more than twice the increase for people 18 years of age and older. While these are national statistics, there are serious reasons for concern in Minnesota as well. For example, a na- tionwide study funded by the Annie E. Casey Foundation noted that from 1985 to 1994, the percent of Minne- sota teens who are high school dropouts increased by about 60 percent. At the same time, the national average has improved. Likewise, the number of Minnesota children living in poverty has increased by seven percent while the national rate has remained rela- tively constant. Lastly, the teen birth rate increased by 25 percent in Minne- sota during that decade, slightly worse than the national average. The congruence of these statistics is seen on a daily basis in decisions such as those to limit youth access to the Mall of America at certain times, in the in- creased incidence of vandalism, and the growing complaint by many that being around youth makes them uncomfort- able. In the most extreme and sensa- ByJim Miller tional instances, we read about a vio- lent crime committed by a young per- son and our concerns and impressions of youth as problems become even more reinforced. Our negative impressions are further compounded by the simple fact that most of us have less and less contact with our youth. A recent editorial by syndicated columnist Neal Pierce quoted Charles Bray, President of the Johnson Foundation, as saying that the heart of the problem is that we as Americans live in the most age segre- gated society in human history. Only "If we are unwilling to commit the time and energy to develop this resource, we have no one to blame for their failure but ourselves." one home in four has a school aged child, and many of us do not even speak to a young person for days at a time. Such segregated contact obvi- ously reinforces stereotypes and can be a barrier to solutions. Simply finding ways to increase our contact with youth, and thereby our understanding of youth, may be part of the solution. More frequent contact will also present more role models for our most impressionable citizens. That same edi- torial referenced a survey of Wisconsin adults and teenagers which asked, among other questions, to define teen role models. While the adults most of- ten named someone like Michael Jor- dan, the teenagers tended to say, "An adult who cares about me." City offi- cials could be very effective role models in impressing on youth their civic re- sponsibilities and in creating a more positive attitude toward government in these future voters and taxpayers. Many of the techniques that have been utilized so far, such as trying teen offenders in adult courts or creating summer youth recreation programs, may be part of the answer, but they will ultimately have limited effect. That is because they tend to deal is much with symptoms as with the actual prob- lems themselves. The long -term answer involves a recommitment in every sense to our youth. The United States, for example, is the only industrialized country that spends more per capita on its elderly than on its youth. While that statistic is related to monetary expendi- tures, the same can be said about our personal investment as well. If we are unwilling to commit the time and en- ergy to develop this resource, we have no one to blame for their failure but ourselves. The key to successfully dealing with our youth issues on a long -term basis, then, will require more than simply de- signing or redesigning programs to contain the problem, however we de- fine it. Rather, it will take an attitudi- nal change that begins to recognize the potential of our youth and involves them, imperfections and all, in the ba- sic fiber of our communities. That is what asset building is about — finding ways to alleviate the conditions, such as high dropout rates, that impede the ability of our youth to succeed while at the same time finding ways to involve and develop their potential. This will not be an easy task and it is not one that government is particularly accus- tomed to undertaking. But the issue of our youth will not go away. Rather, the question is whether, in the future, we will devote even more public re- sources to dealing with problems or to strengthening our communities by en- gaging and developing this precious resource.';' Jim Miller is executive director of the League of 'Minnesota Cities. Aucust 1997 bli,R gPr.P4 r;,:s H E A L T H Y Y O U T H / H E A L T H Y C I T I E S Building Youth Assets The challenges facing today's youth are brought to our attention every day by the adolescents in our homes and neighborhoods and by the barrage of news on crime, teen pregnancy, drug use, and school failure. If you're a member of local government, figuring out how to address these challenges is part of your job. raditionally, most of the strategies cities adopt to address youth issues focus on identifying a specific problem (such as loitering or crime) and then designing a specific intervention (such as imposing a youth curfew). While these kinds of strategies have a place in public policy, they are inadequate alone for addressing the roots of the problems. What's more, efforts targeted to specific problems can quickly con- sume the available resources. As a civic leader, you may have wished for far - reaching solutions and asked yourself, "What can my city do to meet these challenges in a positive, effective way ?" At Search Institute, we love to hear that question, and our answer, in a nutshell, is: Promote positive youth development. While local governments tend to focus on the economic and services in- frastructure of a city, positive youth development highlights the "human development infrastructure" of com- munities and relationships. This ap- proach includes the building of youth's internal assets (e.g., self - esteem, leadership, and decision - making ability), enhancing fam- ily and other relationships, and engaging youth in constructive programs and activities. By combining this positive approach with other city services that focus on specific problems, communities can craft an effective response to the complex task of helping young people grow up responsible, competent, and caring. By Kay Hong of youth. In 1990, the institute introduced the conceptual framework of developmental assets, grounded in the extensive literature on child and adolescent development, resiliency, and prevention. Since then, the assets have been measured in over 250,000 youth in hundreds of communities nationwide. These developmental assets, organized into eight categories (Support, Empowerment, Boundaries and Expectations, Constructive Use of Time, Commitment to Learning, Positive Values, Social Competencies, and Positive Identity), range from "Parents are involved in youth's schooling" to "Youth is optimistic about his or her future." The research suggests that the more assets a young person has, the more likely he or she is to do well in school and be involved in service to the community, and the less likely he or she is to engage in illegal or high -risk behaviors. Yet our surveys reveal that youth nationwide experience only about half of these assets. These re- search findings sparked our drive to mobilize all sectors of society to work together to improve the well -being of our children and youth. Measuring the weil•heing of children and youth Search Institute has a 30 -year tradition of in -depth research on factors chat contribute to or inhibit the healthy developmen AUGUST 1997 Healthy Communities • Heathy Youth initiative Search Institute launched its Healthy Commu- nities • Healthy Youth (HC • HY) initiative in March 1996, seeking to motivate and equip in- dividuals, organizations, and their leaders to join together in nurturing competent, caring, and responsible children and adolescents. HC • HY is a national effort to bring Search Institute's paradigm for positive youth development to communities across the country. Based on the framework of devel- opmental assets, the initiative MI NnESOTA CIT I ES Page 95 seeks to raise national consciousness about the urgency and feasibility of mobilizing individu- als, families, organizations, and communities to take positive action on behalf of all children and adolescents. Sixty-four Minnesota communities are already using the assets, often as a concep- tual basis for discussions, brainstorming, and planning within city departments, in staff meet - ings, in council workshops, and in community collaborations. Want to Learn more? Search Institute's first annual HC • HY Confer- ence, October 30- November 1, 1997 in Min- neapolis, will offer policy makers an opportu- nity to learn more through workshops, practical sessions. and networking. You can request con- ference registration materials or a catalog of Search Institute resources by calling (612) "While local governments tend to focus on the economic and services infrastructure of a city, positive youth development highlights the 'human development infrastructure' of communities and relationships." 376 -8955 or (800) 888 -7828, or by visiting the Search Institute Web site at www.search- institute.org. Another way to learn more is through Search Institute's new periodical Assets: The Magazine of Ideas for Healthy Commu- nities & Healthy Youth. Published quarterly, this full -color magazine provides information, ideas, and resources to help individuals and organiza- tions create healthy communities for young people. To subscribe to Assets magazine, call (800) 869 -6882. r Kay Hong is an associate editor at Search Institute, Minneapolis. The institute is an independent research and educational organization that advances the well- being of children and adolescents through applied re- search, evaluation, consultation, training, and the development of publications and practical resources. I D E A S F O R C I T Y G O V E R N M E N T The insert in the center of this issue of Minnesota Cities magazine provides a complete list of the 40. developmental assets. Members of the League of Minnesota Cities Youth Development Subcommittee compiled the suggested ac tions that policy makers and community leaders can take to build these .. assets in youth. The suggestions can be categorized government action:;; nto six ;general. types of • Shaping programs and services to advance the wi • Examining internal practices; • Providing impetus and leadership; • Lending expertise and access; • Engaging in advocacy; and • Providing financial support. on; The range of roles for cities to play in creating healthy communities is highlighted by Search. Institute President Peter L. Benson in his new book All Kids Are Our Kids. "City hall is an active partner in many of the.exzsting local asset- building initiatives. In some cases, public officials be- come important conveners of stakeholders in the commu- nity. In others, they implement specific asset- building strat- egies through their public works, park and recreation, pub- lic awareness, community education, and other .program .... areas." For example, in Winona, Minn., the community has in- corporated : asset building into its child protection services. Child protection workers go through the list: of assets with individual families to identify: the positive things each family is doing for its children. The worker then helps the family identi& activities that would help build moreassets in the children's lives. Additional ideas for local government include: • Examining the role of city planning in either promoting '`' or inhibiting asset building; • Strengthening or developing ordinances that reduce or eliminate juvenile access to alcohol and tobacco; •Initiating community-wide, efforts to name shared values and boundaries; *Partnering with other organizations in creating child- friendly public places and safe places for teenagers to gather; and • Incorporating asset - building approaches into law en- forcement and juvenile justice systems. As more and more communities begin their own initia- ".tives,- .opportunities: grow for cities to learn from one an- other as well as to contribute innovative programs that make their .communities healthier and more livable for everyone. Page 96 6 M I N N E S O T A C I T I E S A u cu 1997 H E A L T H Y Y O U T H / H E A L T H Y C I T I E S Connecting With Kids Communicating with youth and helping them with their problems has become a high priority for cities across the nation. Most evidence, nevertheless, suggests that city government has a hard time connecting with young people and their families. By Frank Benest and Debbie Thornton ew city services go for naught without creative marketing. Take for example these typical challenges. .A city parks and recreation deparnnentschedules a teen dance at the youth center. Few kids show up. In a survey distributed at a jun- ior high school, the mayor's office asks young people to identify the major prob- lems facing youth in their community. Even af- ter teachers urge students to return the survey, only a small percentage respond. To actively in- volve young people in civic affairs, a city coun- cil tries to form a youth commission with kids from different backgrounds and with varied in- terests. However, only a handful of highly mo- tivated, college -bound kids apply. A police de- partment and school district recruit volunteer counselors to assist at -risk youth. Few troubled youth take advantage of the service. The marketing challenge These failures suggest that city governments need to market their services to young people and their families more effectively. Addressing this marketing challenge is critical if local gov- ernment is to help with problems that confound and hurt youth, actively engage kids in commu- nity life, and generally support them in becom- ing productive and contributing members of so- ciety. Marketing is defined as finding a need and filling it. Marketing to youth involves listening to kids and evaluating their needs, then re- sponding with opportunities, experiences, and services that are appropriately priced, promoted, and distributed. It requires modifying these ser- vices (or "products ") as youth give city hall "customer feedback." This notion of marketing, therefore, goes well beyond merely advertising predetermined youth programs. Marketing is fundamentally an exchange re- lationship: Value is exchanged for value. If "Marketing to youth involves listening to kids and evaluating their needs, then responding with opportunities, experiences, and services that are appropriately priced, promoted, and distributed." Page 97 youth, in this case, do not perceive value On the teen dance, the youth -needs survey, youth commission or service opportunity), they will not provide value (their attention, discretionary income or participation). Youth must perceive value in what cities offer or they will tune out. Barriers to overcome The barriers that prevent city governments from marketing effectively to kids are varied. For in- stance: City departments do not assign staff to develop relationships and rapport with kids be- fore city agencies offer opportunities, experi- ences, and service. Youth are busy and over- whelmed. It is difficult to grab their attention when they are bombarded with stimuli and in- formation from many sources. Often, appropri- ate language or positive imagery are not used to connect with young people. City government does not often invest in fostering diversity among youth leaders who can help cities reach kids from a variety of backgrounds. Well thought -out and creative communications and marketing plans for connecting with kids are not included as standard operating procedure when designing new youth programs. As op- posed to corporations with great expertise in reaching the youth market, city government of- ten does not pay for marketing expertise to link up with adults, much less kids. Cities fail to rec- ognize that there are many kinds of kids. The youth market is highly segmented with niches relating to age, gender, ethnicity, interests, in- come, educational or occupational goals, aspira- tions and outlook. Local government agencies often focus on dealing with youth as problems and "deficits" to fixed up with services. Even though adults often talk about youth being the leaders of tomorrow, city govern- ment, schools, and youth - serving organizations do not provide enough opportunities for youth to practice leadership skills and behaviors. AUGUST 1997 (MINNESOTA CITIES 7 Making it happen Since adult institutions, such as city govern- ment, have a tough time listening and talking with kids and engaging them in positive experi- ences, government agencies must make con- necting with youth a city commitment and a priority for resources. In order to meet this commitment, local governments must provide marketing training and expertise to city depart- ments. These communication and marketing ef- forts can be mixed, thatched, and combined with each other since no one marketing strategy will work alone. Be willing to fail, but learn from the failure and recommit. Effective marketing to youth requires staff time, funding and attention— resources that "Effective marketing to youth requires staff time. funding and attention — resources that many communities are short on today." many communities are short on today. Never- theless, it is time that cities re- examine their priorities and renew their commitment to youth. After all young people are our most pre- cious natural resource. r Frank Benest is city manager for the city of Brea, California, and Debbie Thornton is former communi- cations manager of the League of California Cities and currently an account executive at Braun Ketchum Public Relations. Reprinted with permission from the May 1997 issue of Western City magazine, the monthly publication of the League of California Cit- ies. For subscription information, please call (916) 658 -8223. YS T 0 REACH :H I'D'S 'T:HR O lt'11 Ma1!R IC '.El IMO City City government must use and, match methods in order to reach out to kids, communicate with them, and engage .them in productive activities and opportunities. Here are some ideas: 1. Learn from churches. Churches have been successful in involving and serving young people because they effectively use young adult leaders. City departments need to hire staff and/or secure volunteers who can build relationships with targeted youth before marketing to them. 2. Co where the kids are. If staff or volunteers are try- ing to reach out and connect with kids, they must go where youth spend time:. oncampus,:at the mall, the park or other hangouts. 3. Use creative ways to engage and listen. to kids. Private sector market: research companies use focus groups, opinion leaders, and key informants to identify customer needs. Local governments can also use these market re- search techniques. 4. Secure communication and marketing exper- tise. A city government should use its in -house public information resources, outreach skills in the community services department, or paid - .or pro bonoprivate market- ing expertise: to creatively grab the attention of kids and their parents. Jr.: Use positive imagery. Roanoke County, Virginia, recendy produced an MTV -style video to successfh ly attract teenagers to its new youth center. 6. Be bold. Since kids, like adults, are bombarded with information from many sources, government communica- tions must grab their. attention. 7. Use kids communicating with kids. Youth-to- youth is the best way to connect and market to kids. Organize a core group of communicators to ?' 8. Take advantage of existing groups, programs, and - channels, of communications. The scouting pro:- grams youth sports groups, school interest groups, and youth ministries all have a network of communications 9. Exploit new techniques. Withthe help of some volunteer paidyouth, cities canIeam from kids and promote programs and services byusing existing elec- tronic chat rooms, an electronic bulletin board, or using e-mail to conimunicate with designated interest groups. _... 10. Use incentives. Cities can use discounts, special promotional offers, and give- awaysto :introduce new products, services, and opportunities to youth consumers. 11. Engage kids as assets in meaningful opportu- nities. Instead of viewing kids as problems, engage young ! people as assets. 12. Involve youth in doing and self-help. Instead of doing things for kids, partner with other agencies to engage and train youth in self-help efforts such as peer counseling, safe rides, and youth hot lines. 13. Model positive behavior. The most effective that kids leam is from role models. Pa e 98 M I N N E S O T A C I T I E S AUGUST 1997 H E A L T H Y Y O U T H / H E A L T H Y C I T I E S Measuring Success On any given day, we are inundated with the difficulties facing our youth. Often, the common response is to get tough. But do hard line tactics work and, if not, how can cities evaluate and improve programs? — innesota communities realize the situation facing youth first hand and are addressing it through a number of prevention strategies. Prevention strategies can be grouped into three, broad categories: primary prevention, aimed at the general public; secondary prevention, aimed at individuals exhib- 'ring high risk characteristics; and tertiary pre- vention, aimed at those individuals who have already entered the criminal justice system. The biggest question for all of these emerging tech- niques is, "Do they work ?" Evaluation can help answer this question. Evaluation is as much a way of thinking about how strategies are implemented as it is a set of handy tools and techniques for collecting information. An evaluator always asks, "How do I know what I am saying about my program is true and will be accepted by others as true ?" In setting up an evaluation of youth programs, activities, and events, the goal is not to prove that all youth have been saved from engaging in all possible negative activities. Instead, the goal is to develop a chain of evidence that a reason- able person would accept as demonstrating suc- cess. For example, research may demonstrate that teaching independent living skills to homeless youth reduces their likelihood of committing crimes or becoming victims of crime. To effec- tively evaluate such a program, the youth should be able to demonstrate they have learned living skills. The evaluation does not have to demonstrate that youth who have completed the independent living skills program are less involved in crime. Previous research has already established that connection. Thus, a demonstra- tion of effective teaching and learning indicates that the youth participating in the program are also less vulnerable to crime. As cities become more involved in youth programming, as primary sponsors and collabo- By Edward C. Siegel 49 Cities have varying degrees of responsibility and involve- ment with issues and con- cerns affecting children and families. A 1996 National League of Cities survey asked respondents to report the three areas their city was most connected to dur- ing the previous year. Page 99 rators, conducting a thoughtful evaluation will both measure success and determine areas need- ing improvement. There are several simple guidelines to consider when evaluating youth programs: Determine basic demographics. It will be im- portant to figure out whether the program is reaching the group of originally targeted youth. Funders especially want to know who receives services. Get feedback. What did the participating youth enjoy about the program? What could have been done differently or better? What as- pects made it difficult to participate; e.g., lack of transportation, meeting times, lack of child care? Was staff well prepared? Were other par- ticipants eager and supportive? Finding out the useful and not -so- useful components of a pro- gram, event, or activity is vital information. Good feedback data provides the clues needed for improvement. Outcome data is crucial. Although outcome data may be far more difficult to obtain than other types of data, it is by far the most impor- tant. Reliable outcome data tells what was di- rectly accomplished as a result of participating in the program, activity, or event. Some examples of outcome data include test results, records of goal accomplishments, and school records. Be objective. Always collect information, feedback, and data in an objective format. This means questions should have well defined choices for answers, tests should be multiple choice, and opinion items should have defined scales. Limit open ended comments. Written com- ments are interesting, but for the most part they should be supplemental to the evaluative data rather than the main body of data. Open ended comments are obviously more subjective and difficult to measure. Keep materials brief. Evaluation materials should be brief and still cover the topic success- AUUusT '997 MINNESOTA CITIES 9 fully. Evaluating should take little time away from the program, activity, or event. Make language appropriate. Remember varying reading levels and different first lan- guages when creating evaluation materials. Evaluate the program not the participants. Participants should understand that their re- sponses and comments are being used to evalu- ate and improve the program. This will put youth at ease, encourage more honest answers, and, ultimately, develop a better program. Use established evaluation materials. Al- though it is tempting, and sometimes necessary, to create your own evaluation materials, you will get better and more readily accepted results with established tests. Don't over measure. While this may seem like strange advice, it is possible to over mea- sure. The most valuable information will come from measuring only the most important aspects of your cities youth program, event, or activity. "ff we are going to meet the challenges of developing healthy youth and healthy cities, we must analyze the effectiveness of our efforts and be willing to accept the messages our data reveals. " Even when evaluation results do not match initial hopes and expectations, the research is an important tool. If we are going to meet the challenges of developing healthy youth and healthy cities, we must analyze the effectiveness of our efforts and be willing to accept the mes- sages our data reveals. Evaluation is the starting point from which we can measure success and recommend improvements. t Edward C. Siegel is president of the Center for Evaluation Research. To find out more about evalua- tion tools, Evaluation Instrument Battery: Pre- vention Programs for High Risk Youth, is avail- able fionl the Center for Evaluation Research, 219 SE Main Street, Suite 3030, Minneapolis, MN 55414 or call (800) 353 -3390. Graphic based on information in Critical Needs, Critical Choices: A Survey on Children and Families in America's Cities, a March 1996 publication of the National League of Cities. I N C R E A S I N G R E S O U R C E S F O R C H I L D R E N , YOUTH, A N D F A M I L I E S City officials relayed several lessons to the National League of Cities that have been helpful in promo an increase in resources available for children, youth, and families in their cities. 1. It is important to use financing to support the city's missions and goals, rather than have available dollars drive .2. If the city has.a-vision and a process for citizen input, citizens: are more willing to support a tax increase. A'num- ber of cities used an- extensive. participatory y process—some- times involving several thousand children, youth, and adults -to develop their vision and strategic plan for chil- dren in their community:' These processes not only result`. in !: better plans, but build public will for enhanced financing. . The public is willing to fund services for children,and� families when convinced those services are delivered effi- ciently and that expenditures produce results_!. 4. Getting the media on board to pickup on what your city is doing and explain it to the public builds support. ". ing. 5. Design strategies that are broad and appeal to, all sec ors ofthe community-Such approaches create more di -' erse -ownership andinvestments in the :outcomes. '.6. Giving neighborhoods orsmaller communities some;r' authority.overhow:dollars are spent for children and ifamilies increases their: buy- in,and support. %. 'Build collaborative relationships. Bringing people together increases people's investment as taxpayers and as. participants in the political process..{ 8. Frame.an investment in children, and youth as an economic investment. The potential of improving out- comes for children, particularly young children, is linked to the future economic vitality of a community. 9. Don't be afraid to ask the private sector for money. Reprinted with permission from the New: Directions brie -For: Cities, Families, and Children a 7997 publication of the National League. of Cities. For more information, contact John E. Kyle, Program Director, Children and Families: in Cities, National League of Cities, 1301 Pennsylvania. Avenue N.W.; Washington, .D C 20604.:: Telephoner: (202) 626 - 3030..E -mail: kyle@nlc.org Pa •e 100 10 MINNESOTA CITIES AUGUST 1 9 9 7 H E A L T H Y Y O U T H / H E A L T H Y C I T I E S Cities and Schools Education is central to every city's quality of life and economy. Although most municipalities have very little jurisdiction over the public schools, mayors and city councils recognize that it is in their best interest to work with schools to strengthen the education of their youth. ducation must be seen as much more than what happens in school rooms between 8 a.m. and 2:30 p.m. Monday through Friday. It starts in the very early years of life and extends throughout adulthood. Education in a healthy com- munity includes a continuum of life -long learning, each phase of which brings many benefits to the community. Municipal governments have the opportunity to play sig- nificant roles in every aspect of this continuum, from participating in helping children enter kin- dergarten ready to succeed, to achieving success in school and graduating, to making a successful transition to the world of higher education and the adult world of work, family, and commu- nity, and beyond. Holmes Braddock, long -time member of the Dade County Board of Education and former President of the National School Boards Asso- ciation, states that the most important thing cit- ies can do to help children achieve better in school is to "help that child get ready to go to school so that the edu- cators can do their job. If we had kids come to school basically healthy and well - nourished, from crime -free and clean neighborhoods, they would be much more ready to learn." While municipalities may not be directly in- volved in schooling, they have a major and direct role in ensuring that schools understand their role and are ac- tively involved in building the learning community. By John E. Kyle What can cities do? There are many examples of excellent individual city programs that exemplify how municipalities can play a role in furthering educational out- comes for their communities and work produc- tively with their schools to achieve their goals. As concern for the state of our children —our future work force — mounts, cities are realizing that isolated efforts and good intentions must be transformed into more institutional and holistic approaches. In some large urban cities, local and state concern for improving the public educa- tion system has translated into broad new au- thority for the mayor to administer and reform the schools. That is not likely to be the solution in most cities. Instead, changes in federal and state responsibilities will likely place further pressure on local governments to respond locally with new and creative collaborative arrange- ments. There are three basic arenas in which cities can play important roles in improving educa- tional opportunities and student achievement: within city hall in the community, and in partnership with the school district. All three are necessary as- pects of a holistic ap- proach that reaches beyond "projectitis" —the dreaded disease that creates isolated quick fix projects instead of lasting, institutional responses. Within city hall. Local officials can make the most direct impact by ensuring that the culture within AUGUST 1997 Page 101 MINNESOTA CITIES city hall places a high priority on children, and focuses on the opportunities for educational en- hancement in most city functions. As former Minneapolis Mayor Don Fraser suggests, "Bringing about a change in the culture of city hall is crucial, and is the first step in changing the culture of the larger community." There are many aspects of local governing where this is possible, including city budgeting and policy - making, economic development and redevelop- ment, public safety, and youth participation and leadership development. Within the community. Ensuring that stu- dents of all ages have the supports and opportu- nities they need to succeed in school is a com- munity-wide responsibility. Enriching before - and after- school care for young children, pro- viding mentors, tutoring, job training, commu- nity service opportunities, and chances to ex- plore potential career paths, are all necessary to the development of capable, competent young people. Municipal government neither can nor should provide all of these services, but it plays an important role as a funder, convenor or bro- ker, helping to make sure that such programs exist and are accessible to every student in the city. Collaborative relationships between cities and schools. In many communities, cities and school districts are forming partnerships to move be- yond jointly sponsoring individual programs. They are collaborating on planning and budget- ing to help them meet long -term goals for their community. Three approaches that help to in- "Supporting education is not a program. it is a process of committing municipal government to the ownership of education as a Tide -long process important to the success of communities." —"/he Changing Role of Local Goremment mEducation,"NLC, 1994 stitutionalize this work include meetings be- tween the elected leadership of the city and schools, jointly sponsored community-based planning, and creation of school -based commu- nity centers. These approaches are not mutually exclusive, and, in fact, may be most successful if used together. While the National League of Cities and other national organizations advocate for cities to partner with their schools in order to achieve better outcomes for children, the relationship is not always easy or natural. The inherent diffi- culties in forging such partnerships stern from differences in governance, financing, bound- aries, or focus and direction. Partners for children and families The need for municipal officials to participate in bringing together the forces that can support young people and improve their education is clear. The trend in education is to consider youth holistically. This requires bringing schools and the community together. Whether it is working together for more joint use facili- ties, to revitalize the inner city, promote eco- nomic development, or enhance the quality of programs for youth in the community, it is time to ask "why not" more often when cities and schools consider working together. t John E. Kyle is program director of the National League of Cities Children & Families in Cities Pro- gram. Information in this article will soon be pub- lished as an NLC New Directions brief. LESSONS L E A R N E D F R O M C I T Y - S C H O O L C O L L A B O R A T I O N IalsFreportgseverat esson chooLpartnershtps t at deal ofpatienceandivnderstaruhn �s overcome,� nstust ,between.ctaesrand'se`h�ouh a Makes tune anda,commowgoalso sirengthen;:ond at „Accepting differencesworgamrauonandemauagem; andleatmng to work together despite tbe,drfferences4s Kr' critical forsuccess ca vJ . AltlioughChange ofren ,comethomthesto� rsi;uust' nmplemented at itheschool buildingle41: .,'Create win win�situatrons Wlsii ee:the :benefits ofvvorkingtogetl ev support so-there is anautomatrc vLlladv.ocate-forfinancial and s:.. >' Starn wither positivesattitude'based onsthe.belieftha aesmalorp layers m both city, government and school'" ystems lunderstand.they have°a responsibility to serve outivand that-they want to lielp. eenore°thaucost erdalong2hejprocessv t`kere;is,difficult `I, L 12 MINNESOTA CITIES AucusT 1997 Building Assets In Youth In 1996, the League of Minnesota Cities defined a "livable community" as one where local government: • Responds to citizens' needs; • Is actively supported by enthusiastic volunteers; • Is open and user - friendly; • Encourages and implements cooperation and collaboration • Provides and maintains an adequate infrastructure to meet local needs; • Educates citizens on local, regional, and state issues; • Informs and communicates with citizens to foster participation in public policy decision - making• and F Participates in youth development. The LMC Improving Community Life Committee was created to gather and disseminate information to increase the communication, facilitation, and resource development skills that city officials need to build and maintain more livable communities. Over the past year, three subcommittees have focused on strategies for building local leadership, educating and involving citizens in city issues, and providing leadership in positive youth development. The members of the Youth Development Subcommittee are pleased to present this material to help your city proactively participate in youth development. This material is based on the asset model developed by Search Institute and used by many Minnesota communities. It identifies 40 assets, or building blocks, which all young people need in their relationships and environments. The Search Institute research, which surveyed more than 250,000 youth, clearly shows that the more assets a young person has, the less likely he or she will engage in illegal and /or high - risk behaviors. (For more information about this model, see page 5 or contact Search Institute at (800) 888- 7828.) Page 103 The following 40 assets provide a framework for discussions, brainstorming, and planning in city departments, staff meetings, Council workshops, and com- munity collaborations. To get you started, we have identified at least one example of a specific personnel policy, staff activity, or city initiative that builds youth assets. We hope these suggestions stimulate creativity and illustrate possibilities for building youth assets in Minnesota cities. Asset types • Support • Empowerment • Boundaries and Expectations • Constructive Use of Time • Commitment to Learning • Positive Values • Social Competencies • Positive Identity 40 Ways Your City Cal ETERNAL ASSETS Asset Name / Definition Family support Family life provides high levels of love and support. Positive family communication Young person and her or his parent(s) communicate positively, and young person is willing to seek parent(s) advice and counsel. Other adult relationships Young person receives support from three or more nonparent adults. Caring neighborhood Young person experiences caring neighbors. Caring school climate School provides a caring, encouraging environment. Parent involvement in schooling Parent(s) are actively involved in helping young person succeed in school. Ideas For City Government Create personnel policies that are family friendly. When children call the office, make it a priority that employees receive the call. Publicly recognize students for a variety of accomplishments (e.g., volunteering). Present awards at council meetings. Strengthen neighborhood watch and other neighborhood programs. Encourage city employees to mentor during the work day at a local school. Allow employees to volunteer time at schools. Community values youth Young person perceives that adults in the community value youth. Youth as resources Young people are given useful roles in the community. Service to others Young person serves in 10 Safety Young person feels safe at home, school and in the neighborhood. e community one hour or more per week. Host family and youth celebrations or programs that include residents as well as employees and their children. Hire students when appropriate (e.g., election judges) and show interest in their development. Hire students to create and update city Web and cable pages. Create community task force groups that involve decision - making by youth. Promote neighborhood block clubs, DARE, Safety Camp, and other fire and police programs. 2 13 14 15 6 17 18 19 20 Family boundaries Family has clear rules and consequences, and monitors the young person's whereabouts. School boundaries School provides clear rules and consequences. Neighborhood boundaries Neighbors take responsibility for monitoring young;,. people's behavior. Adult role models Parent(s) and other adults model positive, responsible. behavior. Positive peer influence Young person's best friends model responsible behavior. High expectations Both parent(s) and teachers encourage the young person to do well. Enforce curfew laws. Work with the school district to provide parenting tips in the city's newsletter. Create strong neighborhood bonds. Provide activities that include getting to know neighbors. Enforce laws prohibiting the sale of tobacco and liquor to underage persons. Promote youth volunteer activities within the city. Encourage youth participation on city committees. Regularly recognize those students who excel in various areas. Creative activities Young person spends three or more hours per week in lessons or practice in music, theater, or other arts. Youth programs Young person spends three or more hours per week in sports, clubs, or organizations at school and /or in community organizations. Religious community Young person spends one or more hours per week in activities in a religious institution. Utilize local talent (youth orchestra, jazz and other youth bands, theater) at city functions. Inform employees of the local youth clubs in the area that accept charitable donations and partake in fundraisers. Budget to support youth asset development. Post congregational activities that involve youth on government cable channel and other bulletin boards. Time at home Limit the number of night meetings employees Young person is out with friends "with nothing special to do," need to attend. Reinforce the importance of two or fewer nights per week. Page 1 04 spending time at home. i Build Assets In Youth t 1 INTERNAL ASSETS OMMITM NT TI EAR` ' Asset Name/ Definition 21 Achievement motivation Young person is motivated to do well in school. 22 School engagement Young person is actively engaged in learning. 23 Homework Young person reports doing at least one hour of homework every school day. 24 Bonding to school Young person cares about her or his school. 25 Reading for pleasure Young person reads for pleasure three or more hours per week. Ideas For City Government Volunteer menroring or tutoring time. Help develop curriculum on local government. Provide city facilities for students to do homework. Have tutors and mentors available. Recognize entire schools or classrooms. "Reward" students for good attendance. Emphasize the importance of reading by providing volunteers to read to children. Have students receive a Letter from the mayor recognizing them for reading. 26 Caring Young person places high value on helping other people... 27 Equality and social justice Young person places high value on promoting equality and reducing hunger and poverty. 28 Integrity Young person acts on convictions and stands up for her or his beliefs. 29 Honesty Young person "tells the truth even when it is not easy." 30 Responsibility Young person accepts and takes personal responsibility. 31 Restraint Young person believes it is important not to be sexually active or to use alcohol or other drugs. Participate in neighborhood rehabilitation projects and encourage employees and their children to help. Work in cooperation with the school district or scouts on a food drive or addressing environmental concerns. Encour- age students to be on the Human Rights Commission. Model the virtue of standing up for convictions. Support youth when they act with integrity. Support Teen Court programs. Organize a restorative justice program where youth have to take responsibility for actions. Have the mayor speak at DARE graduations. Send letters to graduates re- stating the message of making healthy choices. 32 Planning and decision - making Young person knows how to plan ahead and make choices. 33 Interpersonal competence Young person has empathy, sensitivity, and friendship skills. 34 Cultural competence Young person has knowledge of and comfort with people of different cultural /racial /ethnic backgrounds. 35 Resistance skills Young person can resist negative peer pressure and dangerous situations. 36 Peaceful conflict resolution Young peson seeks to resolve conflict nonviolently. Compliment youth when they portray good decisions (whether one is the employer or customer). Reserve room on the government cable channel for a calendar of youth activities. Greet youth in the neighborhood and find time to talk to them. Get to know the family next door. Provide programs that integrate youth and seniors. Explain differences in cultural values in city newsletters and brochures. Celebrate diversity with a heritage festival. Actively promote DARE and GREAT (gang resistance) programs. Offer mediation services to neighborhoods in need. Expand community policing activities. 37 Personal power Young person feels he or she has control over "things chat happen to me." 38 Self - esteem Young person reports having a high self - esteem. 39 Sense of purpose Young person reports that "my life has a purpose." 40 Positive view of personal future Young person is optimistic about her or his personal future. Page 105 Recognize and acknowledge when employees and residents demonstrate good judgment. Involve youth in planning annual city events. Celebrate the accomplishment afterwards. Involve youth in volunteer opportunities. Recognize skills and accomplishments. Make a public statement to the community regarding the citv's commitment to the well -being of youth. Provide a document of ways the ciry will work toward this commitment. • 1V0 It E S Bridging Generations Together ould we consider our cities to be healthy and liveable if our senior citizens were too fearful of becoming victims of juvenile crime to leave their homes when school is not in session? Unfortunately, with fears fanned by the me- dia, that is the case in too many homes in Minnesota. While our police offic- ers, teachers, and clergy try to reassure the public that only a few teens in our communities cause trouble, those few can wreak havoc on the perception of neighborhood safety. Who can change that perception? I believe that the most effective edu- cators about teen issues are teens them- selves. If we create opportunities for teens and adults to listen respectfully to each other, we will reduce fears, build trust, create more realistic planning, and develop supportive relationships among different generations. While natural disasters, like the recent floods, bring people from all generations to- gether to respond to an immediate cri- sis, the challenge to our leadership skills is fostering that cooperative interaction on an ongoing basis. Many of our pub- lic policies and funding practices segre- gate people by age, which is especially detrimental to our youngest and oldest community members. Compared to other levels of government, cities have unique capabilities in promoting and supporting activities that bring people of all generations together in their own neighborhoods. We can provide opportunities for youth to participate actively in the work of the community by serving on city committees, task forces, and com- missions. When we sincerely and re- spectfully ask for their opinions and their ideas, they respond. The key word is "ask." In focus groups, teens By Sue Gehrz tell us that the major deciding factor in choosing to participate is whether they are invited by an adult or teen who they respect. This is really no different than how most adults get involved. Teens care about their families and friends, and have a major stake in the safety of their communities. In many forums, including the teen panel at the LMC 1997 Annual Conference, teens tell us they want and need adults to set and enforce rules. Most victims ofju- venile crime are other juveniles. If adults shirk their duties, youth cannot feel safe and secure in their homes, schools, neighborhoods, or work places. If we are sincerely interested in pre- venting crime, we need to put energy into bridging our generation gaps. Ex- perts in the field of corrections tell us that our prisons are full of people who never learned to use their leisure time productively and who did not have enough contact with caring adults and good role models. Our retired residents have so much to offer the young people in our communities. Whether they are tutoring in reading or math; teaching hobbies and skills; or just serv- ing as an accessible, interested adult — they can meet critical needs in the positive development of our youth. Our city commissions, task forces, and recreation programs all provide op- portunities for training and mentoring relationships to form while youth gain practical skills and experience in effec- tive planning and problem solving. Yet if we look around at most of our city planning meetings, we are likely to see participants between the ages of 33 and 64. We are often missing the younger and older generations. Imagine how much better our decisions would be if we could more effectively tap into the perspectives and experiences of all the Page 106 age groups that will be affected by our decisions? Some Minnesota cities are finding creative ways to reduce generational segregation and competition for public resources. Falcon Heights recently sponsored an intergenerational dialogue where 51 people between the ages of 11 and 81 brought their unique per- spectives to work together on recom- mending ways to reduce conflict among neighbors and increase inter - generational interaction in our city. Our council and commissions will uti- lize some of their 48 recommendations in setting our 1998 goals. Intergenera- tional dialogues on other topics have been conducted in St. Paul, Minneapo- lis, South St. Paul, Rosemount, Moorhead, Roseville, Duluth, and Bloomington. This is one tool for building trust and communication across all five generations living in our communities and for developing coor- dinated action plans around a local is- sue. The League of Minnesota Cities Improving Community Life Commit- tee is collecting information about intergenerational strategies used by cites across Minnesota. Please contact the committee and let us know what is working in your community. This fall, juvenile crime and youth issues will be part of the evening agenda for the League's Regional Meetings held across the state (see page 28). We hope local teens can be in- cluded in these discussions and encour- age you to bring your questions, ideas, and experiences to the meeting closest to your city. r Sue Gehrz is mayor of Falcon Heights, chair of the LMC Improving Community Life Committee, and has a consulting busi- ness specializing in intergenerational com- munity organizing. 36 MINNESOTA CITIES Aucust 1997 Lutheran Brotherhood -- Healthy Communities - Healthy Youth hap://www.luthbro.com/youth/150Ways.html al. 11 iLK4N BKOI} !LW ROOD - r.,,;:fin .,i',+;,i<,,:.,. • •out : mnancia ratern. ✓!t %�'< N' /.lei L<•..'.1:. of uc at s ' ew • ome HEALTHY YOUTH 150 Ways to Show Kids You Care Search Institute has compiled a list of 150 Ways to Show Kids You Care! Check it out and see all the little things you can all do to make a difference in a child's life! Can you think of any of your own? At the end of the list, add your own suggestions - things that you do or ideas that you have for showing kids you care! 1. Notice them. 2. Smile a lot. 3. Acknowledge them. 4. Learn their names. 5. Seek them out. 6. Remember their birthday 7. Ask them about themselves 8. Look in their eyes when you tallc to them. 9. Listen to them. 10. Play with them. 11. Read aloud together. 12. Giggle together. 13. Be nice. 14. Say yes a lot. 15. Tell them their feelings are okay. 16. Set boundaries that keep them safe. 17. Be honest. 18. Be yourself. 19. Listen to their stories. 20. Hug them. 21. Forget your worries sometimes and concentrate only on them. 22. Notice when they're acting differently. 23. Present options when they seek your counsel. 24. Play outside together. 25. Surprise them. 26. Stay with them when they're afraid. 27. Invite them over for juice. 28. Suggest better behaviors when they act out. 29. Feed them when they're hungry. 30. Delight in their discoveries. 31. Share their excitement. 32. Send them a letter or postcard. 33. Follow them when they lead. Page 107 1 of 4 8/1/97 9:55 AM ,Lutheran Brotherhood -- Healthy Communities - Healthy Youth http:// www .luthbro.com/youth/150Ways.html 34. Notice when they're absent. 35. Call them to say hello. 36. Hide surprises for them to find. 37. Give them space when they need it. 38. Contribute to their collections. 39. Discuss their dreams and nightmares. 40. Laugh at their jokes. 41. Be relaxed. 42. Kneel, squat, or sit so you're at their eye level. 43. Answer their questions. 44. Tell them how terrific they are. 45. Create a tradition with them and keep it. 46. Learn what they have to teach. 47. Use your ears more than your mouth. 48. Make yourself available. 49. Show up at their concerts, games, and events. 50. Find a common interest. 51. Hold hands during a walk. 52. Apologize when you've done something wrong. 53. Listen to their favorite music with them. 54. Keep the promises you make. 55. Wave and smile when you part. 56. Display their artwork in your home. 57. Thank them. 58. Point out what you like about them. 59. Clip magazine pictures or articles that interest them. 60. Give them lots of compliments. 61. Catch them doing something right. 62. Encourage win -win solutions. 63. Give them your undivided attention. 64. Ask for their opinion. 65. Have fun together. 66. Be curious with them. 67. Introduce them to your friends and family. 68. Tell them how much you like being with them. 69. Let them solve most of their own problems. 70. Meet their friends. 71. Meet their parents. 72. Let them tell you how they feel. 73. Help them become an expert at something. 74. Be excited when you see them. 75. Tell them about yourself. 76. Let them act their age. 77. Praise more; criticize less. 78. Be consistent. 79. Admit when you make a mistake. 80. Enjoy your time together. 81. Give them a special nickname. 82. Marvel at what they can do. 83. Tell them how proud you are of them. 84. Pamper them. 85. Unwind together. 86. Be happy. 87. Ask them to help you. 88. Support them. 89. Applaud their successes. 90. Deal with problems and conflicts while they're still small. Page 108 2 of 4 8/1/97 9:55 AM Lutheran Brotherhood -- Healthy Communities - Healthy Youth htt p:// www .luthbro.com/youth/150Ways.html 91. Chaperone a dance. 92. Tell them stories in which they are the hero. 93. Believe in them. 94. Nurture them with good food. 95. Be flexible. 96. Delight in their uniqueness. 97. Let them make mistakes. 98. Notice when they grow. 99. Wave and honk when you drive by them. 100. Give them immediate feedback. 101. Include them in conversations. 102. Respect them. 103. Join in their adventures. 104. Visit their schools. 105. Help them learn something new. 106. Be understanding when they have a difficult day.. 107. Give them good choices. 108. Respect the choices they make. 109. Be silly together. 110. Hang out together. 111. Make time. 112. Inspire their creativity. 113. Accept them as they are. 114. Become their advocate. 115. Appreciate their personality. 116. Talk openly with them. 117. Tolerate their interruptions. 118. Trust them. 119. Share a secret. 120. Write a chalk message on their sidewalk. 121. Create a safe, open environment. 122. Be available. 123. Cheer their accomplishments. 124. Encourage them to help others. 125. Tackle new tasks together. 126. Believe what they say. 127. Help them take a stand and stand with them. 128. Daydream with them. 129. Do what they like to do. 130. Make decisions together. 131. Magnify their magnificence. 132. Build something together. 133. Encourage them to think big. 134. Celebrate their firsts and lasts, such as the first day of school. 135. Go places together. 136. Welcome their suggestions. 137. Visit them when they're sick. 138. Tape record a message for them. 139. Help them learn from mistakes. 140. Be sincere. 141. Introduce them to people of excellence. 142. Tell them what you expect of them. 143. Give them your phone number. 144. Introduce them to new experiences. 145. Share a meal together. 146. Talk directly together. 147. Be spontaneous. Page 109 3 of 4 8/1/97 9:55 AM Lutheran Brotherhood -- Healthy Communities - Healthy Youth http:// www .luthbro.com/youth/150Ways.html 148. Expect their best; don't expect perfection. 149. Empower them to help and be themselves. 150. Love them, no matter what. Submit your own suggestion. Ati `11R. out L13 1 Financial1 Fraternais 1 investmg1 Youth I Potluck 1 What's New 1 Home Copyright (c) 1996 -1997 Lutheran Brotherhood, 625 Fourth Ave. S., Minneapolis, MN 55415, 1 -800- 990 -6290 Updated 31 July, 19971 Contact the webmaster Developed by Yamamoto Moss, Minneapolis, MN. Page 110 4 of4 8/1/97 9:55 AM Lutheran Brotherhood -- Healthy Communities - Healthy Youth http:// www .luthbro.com/youth/HCHYc...nity-Wide Asset Building in Action �ry I of 3 i L. u: M 1LRA1,N BROrl ala u)(M) _ ,r. €,,,,h+ .,r:/i, :.,,:: ! r. ,1!,;.,,,,::: • out 1 inanci. ratern• s nvestmg ou '0 tic ats 'ew 'ome HEALTHY YOUTH We're All in This Together: Communities Taking Action Community. That's the basis of Healthy Communities - Healthy Youth — it's even in the name! So what does an asset - building community look like? Are there flags flying and parades on Main Street and fire -works in the air? (Probably only on the Fourth of July!) But what you will notice are individual commitments from many different members of the conununity. HC -HY isn't about creating a program. It is about integrating -- integrating asset building into every program that already exists. Asset building communities could be huge or small, urban or rural, liberal or conservative. They could be anywhere! Take St. Louis Park, for example. In 1994, the residents in this suburb of Minneapolis launched a community-wide initiative to promote the positive development of their young people. If you visit St. Louis Park today, you may find senior citizens waiting with little kids for the morning school bus; you may notice the police officers serving lunch in uniform at the public school cafeterias; you may hear about the 300 volunteer coaches in the coaches association who go to workshops to learn what it means to be an asset building coach; you may find the home -room period that has been implemented in the middle school and high school as a time and a place for teachers to develop relationships with kids. And these are only some of the examples of Children First, the St. Louis Park program inspired by HC -HY. St. Louis Park shouldn't be the exception! Link up with some more information about asset - building communities and ways to inspire your community to become focused on youth! Fifteen Characteristics of Asset - Building Communities _ Five Things You Can Do to Mobilize Your Community for Asset Building Community -Wide Asset Building in Action How Search Institute Can Help You Get Started In Your Community Keep an eye out for these characteristics! They are sure signs of a community that cares about their youngest generation! Just knowing the characteristics will help you to develop ways to make your own community an asset builder! Fifteen Characteristics of Asset - Building Communities 1. All residents take personal responsibility for building assets in children and adolescents. 2. The community thinks and acts intergenerationally. 3. The community builds a consensus on values and boundaries, which it seeks to articulate and model. 4. All children and teenagers frequently engage in service to others. 5. Families are supported, educated, and equipped to elevate asset building to top priority. 6. All children and teenagers receive frequent expressions of support in both informal settings and in places where youth gather. Page 111 3/1/97 9:53 AM Lutheran Brotherhood -- Healthy Communities - Healthy Youth http:// www .luthbro.com/youth/HCHYc...nity -Wide Asset Building in Action 4 7. Neighborhoods are places of caring, support and safety. 8. Schools - -both elementary and secondary-- mobilize to promote caring, clear boundaries, and sustained relationships with adults. 9. Businesses establish family - friendly policies and embrace asset - building principles for young employees. 10. Virtually all 10 to 18 year olds are involved in one or more clubs, teams or other youth - serving organizations that see building assets as central to their mission. 11. The media (print, radio, television) repeatedly communicate the community's vision, support local mobilization efforts, and provide forums for sharing innovative actions taken by individuals and organizations. 12. All professionals and volunteers who work with youth receive training in asset building. 13. Youth have opportunities to serve, lead, and make decisions. 14. Religious institutions mobilize their resources to build assets both within their own programs and in the community. 15. The community-wide commitment to asset building is long -term and sustained. What can you do to make your own community possess these important characteristics? Here are some ideas to mobilize your hometown! Ahh, finally some actual concrete ideas to bring HC -HY alive in your community! But don't stop here! Let your own creativity take over to inspire your community to participate in HC -HY! Other communities know how HC -HY can transform their communities! See it happen in your own community. Five Things You Can Do to Mobilize Your Community for Asset Building 1. Talk with leaders, friends, neighbors, and other citizens about the vision and potential for asset building. Share materials that describe the asset - building approach. 2. Sponsor community-wide or regional events to talk about asset building and its potential. Invite influential people to the event. Also work hard to include youth, parents, senior citizens, and other people. 3. Gather information on what's currently happening in your community and how it could be enhanced with an asset - building focus or partnership. 4. Work with a cross - section of leaders and other citizens to develop plans or strategies for an asset - building initiative. 5. Serve on a committee or task force to implement asset - building strategies. St. Louis Park isn't the only community that has integrated asset building! All kinds of cities have taken on asset building characteristics! Read about the many different faces that HC -HY has taken on! These eclectic examples show how individualized the efforts can be! Still need some help? Search Institute has offered to assist you! • Community-Wide Asset Building in Action • Ozarks Fighting Back, an asset - building initiative in Springfield, Missouri surveyed local companies about flexible work options for families, then developed a brochure highlighting the value of flexible options and the cost -- to both workers and the companies -- of not having options available. • Youth in Hopkins, Minnesota are working to create a teen center after they surveyed 1,200 students to find out what kind of center they wanted and where it should be. The center will include a coffee shop with couches, dart boards, and inexpensive food. • In Ruidoso, New Mexico, high school students have developed a speakers bureau to share the asset - building story with civic, parent, student, religious, and other community groups. • Kindergarteners and their parents in Kennebunk, Maine will learn about asset building from day one. Beginning in September, parents of each new student will receive a copy of the book "What Kids Need to Succeed" and will be invited to short asset- building workshops. • Housing developer Gary Walker wants the planned community he is building in Mesa, Arizona to be a community with kids at its heart. By designing neighborhoods, a community center, and other programs with young people in mind, the 10,000- resident community of Las Sendas will be a Page 112 2 of 3 8/1/97 9:53 AM Lutheran Brotherhood -- Healthy Communities - Healthy Youth http:// www .luthbro.com/youth/HCHYc...nity -Wide Asset Building in Action place where children are valued, respected and cared for by all the residents. • Many of the communities in the Twin Cities area of Minnesota have begun asset - building initiatives. Twenty-one communities jointly sponsored a "We Love Our Kids" celebration, which highlighted everyone's role in asset building. • Youth and adults co -chair committees that are developing asset - building plans in LaCrosse, Wisconsin. The effort gives youth and adults the chance to spend time together and to develop asset - building plans. Members created sweatshirts, which they wear proudly in support of the effort. • The asset building efforts in Ulysses, Kansas, are all sewn up. Recently, community organization and businesses designed and made a quilt showing their commitment to children, youth and families in the county. Each organization contributed a square. Wow -- it sounds great, doesn't it? But how on earth are you going to be able to get something like this going in your community? Think of Search Institute as your jumper cables! Let them help you jump -start your community into asset building! Check out this list of ways they can help you and then contact Search Institute to get even more guidance! They're more than willing to help! How Search Institute Can Help You Get Started In Your Community (Contact Search Institute for cost information.) 1. Provide tools (booklets, books, guidebooks, videos, etc.) to assist you in telling others about the asset - building approach and for developing asset - building initiatives. 2. Measure the levels of developmental assets among sixth- to 12th -grade youth in your community using the Profiles of Student Life: Attitudes and Behaviors survey. 3. Provide a speaker for major community gatherings to present the asset - building vision and practical ways people can build assets. 4. Link your community with other communities and regions that have begun asset - building initiatives. 5. Offer consultation and training in organizing, launching and sustaining your initiative. For More Information: You can obtain additional information and/or learn how to start Healthy Communities - Healthy Youth in your own communities by contacting Search Institute at (612) 376 -8955 or (800) 888 -7828. L out LB 1 Financial Fraternals 1 Investing! Youth 1 Potluck' What's New l Home Aike alc Copyright (c) 1996 -1997 Lutheran Brotherhood, 625 Fourth Ave. S., Minneapolis, MN 55415, 1 -800- 990 -6290 Updated 31 July, 19971 Contact the webmaster Developed by Yamamoto Moss, Minneapolis, MN. Page 113 3 of 3 8/1/97 9:53 AM Lutheran Brotherhood -- Healthy Communities * Healthy Youth aio, http:// www. luthbro .com/youth/HCHYindiv.html b .. L 1 111LEt N MOB !LKI IOOI) ( . „r:;': , . i 1;,,..ar ;.,i _:v; r;. :: / •r C. r,tt.•: out manct ratern. s nesting • ou 'ot uc rr at s • ew • ome It"( t ge: carnal.. Ns. HEALTHY YOUTH We Want YOU: Individuals Taking Action Everyone can be involved in Healthy Communities - Healthy Youth -- Search Institute and Lutheran Brotherhood encourage individual participation! Come on, there's room for everyone! What good can actions from individuals really do? Think about it for a moment. Almost every major social movement has begun with individual actions. Building young people's foundations is no different. The experiences of our youth will not see a positive change unless individuals -- parents, youth, neighbors, friends, grandparents, and others -- take personal responsibility for contributing to their healthy development. Getting involved is easier than it may sound. Search Institute has compiled some lists that can give you ideas about how you can be a positive influence in a child's life. But remember -- don't let these lists limit you! Use them as a springboard for coming up with some of your own ideas. Five Things Adults Can Do to Build Assets Five Things Young People Can Do to Build Assets 150 Ways to Show Kids You Care Sure, all this sounds great, but after a long day, who has the time or the energy to brainstorm ways to be a positive influence in a young person's life? That's why we're here! Read this handful of ideas that you can use to explore and find your place in Healthy Communities - Healthy Youth! Five Things Adults Can Do to Build Assets 1. Look at and greet every child or adolescent you see. 2. Have a five- minute conversation with a child or adolescent about her or his interests. 3. Send a "thinking of you" or birthday card, letter, or email message to a child or adolescent. 4. Invite a young person to do something you enjoy doing together (play a game, go to a park, go to a movie, etc.) 5. Have an open -door policy in your neighborhood so kids feel welcome in your home for refreshments, conversation, or just hanging out. Hmm...So where exactly do young people fit into HC -HY? You're the ones that actually KNOW the challenges we're talking about! You probably see them every day with your friends, in your classrooms and at work. We need your input and your participation! (Finally, someone is including young people in important decisions!) Your role has two parts to it: Page 114 1 of2 8/1/97 9:55 AM Lutheran. $rotherhood— Healthy Communities * Healthy Youth els 2 of 2 http:// www. luthbro.com/youth/HCHYindiv.html 1. To take advantage of people's HC -HY efforts. 2. To help those younger than you by paying attention to them and being a good role model. Check out this list of things you can do to be a piece of the HC -HY pnnie! Five Things Young People Can Do to Build Assets 1. Take advantage of interesting and challenging opportunities through youth programs, co- curricular activities, and congregational youth programs. 2. Pay particular attention to younger children. 3. Talk with peers and adults about boundaries, expectations, and values. Commit to supporting each other in the ones you share. . 4. Get to know an adult you admire. 5. Find chances to build relationships with younger children through service projects, volunteering, tutoring, babysitting, and other opportunities. %` tA. t' I E 0414 ut LB 1 Financial j Fraternals j Investing 1 Youth j Potluck I What's New j Home Copyright (c) 1996 -1997 Lutheran Brotherhood, 625 Fourth Ave. S., Minneapolis, MN 55415, 1- 800 - 990 -6290 Updated 31 July, 19971 Contact the webmaster Developed by Yamamoto Moss, Minneapolis, MN. Page 115 8/1/97 9:55 AM / MEMO TO: Mayor & City Council, City Administrator FROM: Steve Morelan, Councilmember DATE: June 15, 1997 RE: 1997 LMC Annual Conference Following is a list of ideas that I gathered at this year's League of Minnesota Cities Conference. I think they all offer some potential benefit to Little Canada. I would ask that you give them some thought and let me know if you have any questions. I would also ask the City Administrator to put these items on future Council agendas (as time permits), so we may discuss them in more detail. 1. City's role in youth development A. Allow /encourage High School age kids to become (non- voting) members of the Planning and Parks & Recreation Commissions and the Community Pride Committee. This has been done in Falcon Heights. B. Establish a "Youth Board" consisting of teenagers from the city. This has been done in Bamesville, MN and Clinton, IA. They received help from the League of Women Voters and the Kiwanis Club. The Board is advisory to the Council, and their responsibility is to identify programs and activities that youth can get involved in. Some of the examples given: 1. Dances 2. Volleyball 3. Painting fire hydrants 4. Creating a gathering place for kids by painting an area at a local mall with a youth theme (not graffiti!) 5. Promoting "zero tolerance" for alcohol /drug use, weapons, etc. 6. Other athletic programs for kids not involved in High School sports 7. Creation of a skate board park C. Working with the area High Schools, make a certain amount of "community service" a requirement for graduation. D. Strictly enforce and strongly advertise our curfew. Make sure every parent is aware of it (newsletter, cable TV, Review, fire siren ?). E. Develop a formal recognition program for kids who excel in various areas (honor roll, eagle scout, sports championship, volunteer work, etc.). Present awards at council meetings. F. Post all activities that involve youth (church, school, etc.) on cable channel. Page 116 x Session 3 Wednesday, 6/11 -10:45 -11:45 a.m. "City's Role in Youth Development" Sue Gehrz Weidner /Clarke/Edelbroak Dear 1997 LMC Annual Conference Participant, In 1996, the LMC adopted a definition of a "livable community" in which local government is described as being responsive to the needs of its citizens; is actively supported by enthusiastic volunteers; is open and user friendly; encourages and implements cooperation and collaboration; provides and maintains an adequate infrastructure to meet local needs; educates citizens on local, regional and state issues; informs and communicates with citizens to foster participation in public policy decision - making; and participates in youth development. The LMC Improving Community Life Committee was created to gather and disseminate information to increase the communication, facilitation, and resource development skills that city officials need to help build and maintain more "livable" communities. During the past year, three subcommittees have focused on strategies for building local leadership, educating and involving citizens in city issues, and providing leadership in positive youth development. The members of the Youth Development Subcommittee are pleased to present the attached material to assist you in planning for ways your city can proactively participate in youth development. This material is based upon the Asset Model, developed by the Search Institute, and being used by many Minnesota communities. It identifies 40 assets, or building blocks, which all young people need in their relationships and environments. The Search Institute research surveying more than 250,000 youth clearly shows that the more assets a young person has the less likely they are to engage in illegal and/or high risk behaviors. For more information about this model, contact the Search Institute at 1- 800 - 888 -7828. The forty assets provide a framework around which discussions, brainstorming, and planning can occur within city departments, in staff meetings, in Council workshops, and in community collaborations. To get you started, we identified at least one example of a specific personnel policy, staff activity, or city initiative that you could do to build youth assets. These are designed to whet the appetite, stimulate creativity, and illustrate possibilities. The following subcommittee members contributed ideas for these assets: Duane Zaun, Chair, Lakeville Mayor Dawn Weitzel, Vice Chair, Richfield Communication/Special Projects Assistant John Blahna, Landfall Mayor Sharon Feess, Brooklyn Park Councilmember Sue Gehrz, Falcon Heights Mayor Larry Nicholson, Moorhead Councilmember We expect to use the LMC web site and Cities magazine to distribute information about how cities are meeting the challenge of asset building. Please share your ideas and experiences with us. This information should be sent to Ann Higgins at the LMC. Sincerely, Sue Gehrz, Chair LMC Improving Committee Life Committee Page 117 Session 3 Wednesday, 6/11 - 10:45 -11:45 a.m. "City's Role in Youth Development" Sue Gehrz Weidner /Clarke/Edelb rock The Protective Consequences of Developmental Assets: Grades 6 -12 The Challenge 62% 0 -10 Assets 11 -20 Assets 21 -25 Assets Percent of public school students, grades 6-12 26 -30 Assets Page 118 HIGH -RISK BEHAVIORS PERCENT AT RISK If 0 -10 If 11 -20 If 21 -25 If 26.30 Category Definition Total Assets Assets Assets Assets ALCOHOL Six or more uses in past month or got drunk once or more in past two weeks 22 44 23 9 3 TOBACCO Smokes one or more cigarettes every day or uses smokeless tobacco regularly 16 35 16 4 1 ILLICIT DRUGS Six or more uses in the past year 9 22 9 2 1 SEXUALITY Sexual intercourse, two or more times 32 51 34 17 7 DEPRESSION /SUICIDE Frequently depressed and /or has attempted suicide 23 42 24 11 5 ANTI- SOCIAL BEHAVIOR Two or more acts in the past year 28 51 28 13 6 AND VIOLENCE SCHOOL FAILURE Skipped school two or more days in the past month, and /or wants to drop out 13 30 12 4 1 VEHICLE RECKLESSNESS Drinks and drives, rides with drinking driver, or non -use of seat belts 54 78 57 35 19 The Challenge 62% 0 -10 Assets 11 -20 Assets 21 -25 Assets Percent of public school students, grades 6-12 26 -30 Assets Page 118