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Internal Controls Form - LG201 <br />Membership Responsibilities <br />An organization's membership is responsible for providing oversight of the gambling operations, approving all <br />expenditures from the gambling account, and participating in the gambling operation. <br />Page? of 4 <br />11/97 <br />Prepares monthly gambling report to membership <br />(optional form Monthly Gambling Report to Member- <br />ship - LG1004). <br />Name Title <br />Jan Sherman Gambling Mgr. <br />Joon K. Kim Accountant <br />Audits gambling bank deposits (compare to closed game <br />and verify deposit on bank statement). (May not be the <br />person who prepared the bank deposits.) <br />Name <br />Jan Sherman <br />Joon K. Kim <br />Title <br />Gambling Mgr. <br />Accountant <br />Ensures that membership gives prior authorization for all <br />gambling expenditures. <br />Name Title <br />Richard Pillsbury President <br />Joon K. Kim Accountant <br />Audits closed games. (May not be the seller.) <br />Name Title <br />Jan Sherman Gambling Mgr. <br />Records in organization meeting minutes the monthly <br />gambling report and authorization of expenditures. <br />Name Title <br />Linda Fahey Secretary <br />Richard Pillsbury President <br />Investigates and resolves cash variances (shortages). <br />Name Title <br />Jan Sherman Gambling Mgr. <br />Authorized to sign checks from the gambling account. <br />(At least two members' signatures. May not be the <br />treasurer of organization funds.) <br />Name Title <br />Richard Pillsbury President <br />Jan Sherman Gambling Mgr. <br />J Souk S4m Dira for <br />Reconciles and resolves any profit carryover variances. <br />Name <br />,Tnnn K KTm <br />Title <br />Accountant <br />Keeps perpetual inventory records. (Must be someone <br />other than the person(s) who conduct(s) the physical <br />inventory.) <br />Name Title <br />Joon K. Kim Accountant <br />Prepares and verifies accuracy of reports submitted to <br />the Department of Revenue and the Gambling Control <br />Board. <br />Name Title <br />Joon K. Kim Accountant <br />Richard Pillsbury President <br />Conducts the physical inventory, going to the site(s) to <br />actually count the inventory. <br />Name Title <br />Jan Sherman Gambling Mgr. <br />Determines and verifies the organization's compliance <br />with expense calculations. <br />Name Title <br />Joon K. Kim Accountant <br />Jan Sherman Gambling Mgr. <br />Prepares gambling bank deposits. <br />Name Title <br />Linda Johnson Money Room Cler <br />Jan Sherman Gambling Mgr. <br />Handles fund losses of missing inventory, tickets, and /or <br />receipts for games in play. <br />Name Title <br />1Jan Sherman Gambling Mgr. <br />Page 47 <br />