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Section IV. Proposal Submittals <br />A. The Cost of each item with the work scope as listed above shall be included in the <br />proposal. The cost can be submitted either on a cost per home basis or on an hourly rate <br />with an estimated number of hours to complete the program. If the hourly rate method is <br />chosen, the firm shall also provide a maximum (not to exceed) dollar amount to complete <br />the program. <br />B. The proposals shall also include detailed narrative information as to the firm's experience <br />on similar projects with client references, the names and qualifications of staff who will <br />be assigned to the project, program timetable and estimated completion date. <br />C. Proposals will be received by the City until 4:30 p.m. on March 4, 1998. <br />Section V. Evaluation of Proposals <br />A. The proposals received will be evaluated to determine which one best meets the <br />objectives of the program and the needs of the City. If necessary, the City may also <br />choose to conduct oral interviews to assist in making the final selection. <br />Key Criteria: <br />1. Past record of experience and performance <br />2. Qualifications of staff assigned to the program <br />3. Cost <br />4. Time schedule to complete the project <br />5. References <br />Based upon review and evaluation, the Public Works Director will recommend to the <br />City council the appointment of the firm judged to be the most responsive and <br />responsible proposal for the services requested. The final decision with respect to the <br />appointment will be made by the City Council. It is anticipated that the recommendation <br />will be submitted to the City Council for consideration on March 11, 1998. <br />The City reserves the right to reject any and all proposals, request additional information from <br />any and all proposers and phase and/or adjust the size of the project so as to stay within <br />budgetary limitations. <br />3 <br />Page 89 <br />