01-09-2013 Council Agenda - Laserfiche WebLink

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5. Copies of the Data. Any person, upon request to the Responsible Authority, may receive copies of any data that he or she is entitled to inspect. The Responsible Authority will provide copies within a reasonable time after receipt of the request and charge the requesting party the actual costs of the material and any special costs to produce the copies. The fee is $.25 per page for copies that includes the labor involved in preparation of the data requested. 6. Access to Summary Data. Any person upon request to the Responsible Authority, will receive prepared summary data from public, private, or confidential data. Within 20 days of the receipt of the request, the Responsible Authority will inform the requesting party of the estimated costs to provide the summary data, or will provide a written statement describing a time schedule for the preparation including reasons for time delays, or will provide a written statement to the requesting party stating why the Responsible Authority has determined that access would compromise the private or confidential data. The Responsible Authority will charge the requesting party costs associated with the preparation of summary data. The Responsible Authority will provide an estimate of the fee to the requesting party before preparing the summary and may require payment in advance of the preparation. RIGHTS OF DATA SUBJECTS The rights of individuals on whom the data is stored or to be stored by the City are as set forth here: 1. An individual asked to supply private or confidential data concerning the individual will be informed of: a) the purpose and intended use of the requested data within this City; b) whether he or she may refuse or is legally required to supply the requested data; c) any known consequence arising from his or her supplying or refusing to supply private or confidential data; and d) the identity of other people or entities authorized by State or Federal law to receive the data. (The requirement does not apply when an individual is asked to supply investigative data to a law enforcement officer.) 2. Upon request to the Responsible Authority, an individual will be informed: a) whether he or she is the subject of stored data on individuals; b) whether it is classified as public, private, or confidential. 3. Upon his or her further request, an individual who is the subject of stored private data on individuals will be shown the data without any charge, and if he or she desires, will be informed of the content and meaning of the data. After an individual has been shown the private data and informed of its meaning, the data need not be disclosed to him or her for six months thereafter unless a dispute or 3