01-23-2013 Council Agenda - Laserfiche WebLink

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d. Reimbursement 1. Expenses eligible for reimbursement must be in accordance with the budget established in Attachment A. This budget may be modified by the Municipality only with the express written consent of the Saint Paul — Ramsey County Public Health, Environmental Health Section. Funds not spent by the Municipality during the budget year will be retained by the County. Unspent funds may be used by the County for SCORE - eligible expenditures, as determined by the County. Z. Subject to the provisions of section 1(d) (5) below, the County shall reimburse the Municipality for actual expenses incurred, upon receipt of an invoice, in a form determined by the County, consistent with Attachtent A, according to the following schedule: For the period of: January 1 - March 31 April 1 - June 30 July 1 - September 30 October 1 - December 31 Invoice due by: April 30, 2013 July 31, 2013 October 31, 2013 January 31, 2014 Payment will be made within 35 days after receipt of a satisfactory invoice. 3. The Municipality shall not use grant funds for expenses, or a portion of expenses, which have been or will be reimbursed by other parties, or for expenses that do not meet the eligibility criteria outlined in the SCORE grant application guidelines. 4. The County's obligation under this Agreement is subject to the availability and provision of funding from the State of Minnesota. The County may immediately cancel this Agreement or reduce the reimbursement to the Municipality to the extent funds received from the State are reduced or eliminated. The County is acting as fiscal agent for the Municipality and in no event shall be obligated to reimburse the Municipality in an amount in excess of that actually received from the State. 5. The County may deny reimbursement to the Municipality, or seek recovery of payments disbursed to the Municipality,. if the Municipality is unable to verify that recycling collection service is provided at each place of residence, including multi - family residences and manufactured home parks. The amount that the County may deny or seek recovery of, is that portion of the grant amount equivalent to the proportion of households not provided recycling collection service. e. Program and Performance Reports 1. The Municipality shall submit a report to the County through Re l'RAC, the County's recycling and solid waste data management tool, by February 1, 2014. The report is to include information on recycling at all residential units, including multi -unit housing and manufactured home parks, even if the Municipality does not provide collection services to those units. The Municipality is responsible for providing complete and accurate information for all applicable screens in the ReTRAC database. 2. The municipality shall report all progress towards achieving recycling goals as laid out in the Recycling Performance Workplan, by February 1, 2014. 2013 SCORE, Agreement for non -JPA cities 3