02-19-2013 Council Special Meeting

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MINUTES CITY COUJNCIL FEBRUARY 19, 2013 Once the Capital Improvement Plan is updated, the next step is to conduct a public improvement process for the current year's proposed projects. The Engineer explained that process which begins with neighborhood informational meetings and progresses on to the public hearing to consider ordering of the improvement, which is this evening's hearing. If the project is ordered, the project is designed, property owners are invited to a 90% plan design meeting, the plan is finalized, and the City then advertises for bids. Once bids are received and awarded, construction commences and typically after substantial completion of the project, an assessment hearing is held. The Engineer then explained the assessment hearing process. At that hearing, property owners have the opportunity to voice opinions on the proposed assessments. The Council would act on any objections received and would then approve the assessments. The Engineer provided the background that resulted in the proposed improvement of Spruce Street. He noted that this street has been included in the City's 5 -Year Capital Improvement Plan for the last few years. He reported that there is alligator cracking, rutting, and potholes on the street. The most significant deterioration is at driveways and along wheel paths. The Engineer pointed out the drainage concerns on the street and the fact that it is no longer economical to patch the street. The project proposed will consist of street reconstruction, concrete curb and gutter, an improved road section, and possible realignment of the Country Drive intersection. The Engineer noted that utility repairs will be made, if needed, including storm sewer upgrades where possible. The Engineer indicated that in order to address storm water infiltration, it is proposed that rainwater gardens be added to the area. The Engineer discussed the extent of the utility improvements as well as requirements relative to storm water infiltration. The Engineer then reviewed in detail the construction process that would be used. He noted that the City typically installs paving in two lifts with the second lift the following year. This allows for settling to occur and repairs made before the final lift is installed. The Engineer indicated that it is estimated that this project will not require a lot of underground work, therefore, there should be minimal settling. As a result, it is anticipated that the second lift of pavement will occur in 2013. The Engineer then reported that there will be times that driveway access is restricted due to construction activities. However, emergency vehicle access will be maintained at all times. The Engineer reported that property owners will be kept informed of timing of construction activities 2