03-26-1997 Council Agenda - Laserfiche WebLink

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-4- 3. If any litigation, claim, or audit is commenced during said three (3) year period, when all such litigation, claims or audits have been resolved. During the time of such maintenance, authorized representatives of the Council will have access to all such books, records, documents and evidence for the purpose of inspection, audit, and copying during normal business hours. The Grantee will provide proper facilities for such access and inspection. These requirements shall survive closeout of the grant agreement. V. REPORTING AND MONITORING REQUIREMENTS 5.01 Work Plan. The Grantee shall prepare and submit a detailed work plan for Council approval within forty -five (45) days of execution of this grant agreement. The Work Plan shall be in the format specified by the Council and shall contain the level and types of information required by the Council. The Work Plan shall include the tasks to be undertaken together with schedules and costs, the sources and amount of the match to the grant, a detailed budget, and the individuals responsible for the tasks. 5.02 Summary and Comparison Status Report. Upon expenditure of fifty percent (50 %) of the projected total eligible Grant Study costs, the Grantee must submit to the Council for review and approval a detailed summary of Grant Study expenditures and completed work activities, including a comparison of actual activities and expenditures against planned activities and projected expenditures. 5.03 Semi - annual Status Reports. For Grant Studies with a Project Activity Period over one (1) year, the Grantee must submit to the Council semi- annual reports on Grant Study activities and expenditures. The semi -annual reports must be in a format prescribed by the Council and are due within thirty (30) days after the end of each six -month period of the Project Activity Period. For projects with a Project Activity Period not exceeding one (1) year, the report required by paragraph 5.02 shall be deemed the semi - annual report. 5.04 Final Activity and Expenditure Report. Upon completion of the Grant Study and not later than two (2) months after the end of the Project Activity Period, the Grantee must submit a final report for Council review and approval describing the activities and expenditures for the Grant Study and containing a final accounting of grant and matching expenditures. The final report must include a list of Grant Study personal property as required by paragraph 7.10. 5.05 Final Findings Report. Upon completion of the Grant Study and not later than two (2) months after the end of the Project Activity Period, the Grantee must submit three (3) complete copies of a "Final Findings Report" for Council review and approval. The Findings Report shall contain at a minimum the following information obtained during and as a result of the Grant Study: a. An overall summary of the investigative Grant Study scope and activities. b. An overall summary of the investigation including an estimate of I/I discovered Page 35