06-10-1997 Council Agenda - Laserfiche WebLink

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OLD FIRE HALL RENTAL RULES AND REGULATIONS The following rules and regulations have been implemented by the City of Little Canada in association with private rentals of the lower level of the Old Fire Hall. Application Process Reservations may be made by telephone or in person at the Little Canada City Center. A reservation request is held for five (5) working days at which time, the application form and application fee are due in the Parks & Recreation Office. If the application form and fee are not received within five (5) working days, your reservation is cancelled. Rental Fees; Security/Damage Deposit The rental fee for the lower level of the Old Fire Hall is $75.00 for a six -hour time slot and $10.00 for each additional hour after the initial six hours. No application for use shall be accepted by the City unless the rental fee has been paid. The rental fee shall be refundable in full only if cancellation notice is given 90 days prior to event. A Security/Damage Deposit of $100 is required, separate from the rental fee. This fee shall be returned within one week of the event if no deductions are necessary. This fee is due along with the rental fee. Cancellation a. By Renter: Renter may cancel this Permit Agreement by giving written notice to the City. If notice is received by the City 90 or more days prior to the Date of Use, all fees paid to the City shall be refunded to Renter. If notice is received by the City less than 90 days before the Date of Use, the City shall retain a $25 application fee. b. By City: The City reserves the right to cancel this Permit Agreement up to 48 hours prior to the Date of Use, or at any time when a state of emergency is declared by the City or unsafe environmental conditions exist in the opinion of the City, or if utility services are interrupted. In such an event, Renter agrees that the City shall have no responsibility or liability for any disruption or damages or loss which Renter may suffer or incur due to such cancellation. The City will attempt to notify Renter as soon as possible if such cancellation is necessary. All fees paid to the City shall be refunded to the Renter if this Permit Agreement is cancelled pursuant to this paragraph. c. By Emergency: The Old Fire Hall is the City's designated storm/emergency shelter. In the event of a storm event or similar emergency, the lower level will be made available to the general public, regardless of whether or not the facility has been rented for another purpose. Page 43