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HomeMy WebLinkAbout04-10-1996 Council AgendaAGENDA CITY OF LITTLE CANADA REGULAR COUNCIL MEETING WEDNESDAY, APRIL 10, 1996 1. Call To Order - Workshop Meeting - 6:00 P.M. 2. Roll Call 3. Historical Society Mission Correspondence Pages 1 through 8. 4. Adjourn 1. Call To Order - Regular City Council Meeting - 7:30 P.M. 2. Roll Call Mayor Council Member Council Member Council Member Council Member City Administrator City Attorney Consulting Engineer City Planner Administrative Asst. Mr. Michael Fahey Mrs. Beverly Scalze Mr. Jim LaValle Mr. Steve Morelan Mr. Bob Pedersen Mr. Joel R. Hanson Mr. Tom Sweeney Mr. Jerry Bourdon Mr. Steve Grittman Mrs. Kathy Glanzer 3. Approval of the Minutes - March 27, 1996 Workshop Meeting March 27, 1996 Regular Meeting 4. Announcements This agenda is subject to change by additions and deletions. MINUTES CITY COUNCIL APRIL 10, 1996 B. PUBLIC REVIEWS 5. Public Review - Liquor License Violation - MGM Liquors Correspondence Pages 9 through 13. 6. Public Review - Addition of Michael Ranallo on Pawn Shop License as 50% Owner of Lincoln Pawn & Jewelry Correspondence Pages 14 through 18. Sheriff's Department background check is satisfactory. C. CONSENT AGENDA 7. Vendors License - B & T Distributors formerly Blue Bell Ice Cream Background Checks are satisfactory. Correspondence Page 19. 8. Designation of Following Streets as MSA: - Arcade Street from Highway 36 to East City Limits - Keller Parkway from East City Limits to County Road C Correspondence Pages 20 through 22. 9. NSP Booster Station Agreement Correspondence Pages 23 through 28. 10. Extension of Approval for Tima Property Division Correspondence Pages 29 and 30. 11. Vouchers MINUTES CITY COUNCIL APRIL 10, 1996 D. STAFF & CONSULTANT REPORTS 12. City Attorney 13. City Administrator a. Historical Society Addition - Next Step Correspondence Page 31. b. Spooner Park Shelter - Design Expense Correspondence Pages 32 and 33. c. City Center ID Sign Correspondence Pages 34 through 38. d. Fire Suppression at The Provinces Correspondence Pages 39 through 46. e. Energy Retrofit Program Correspondence Pages 47 and 48. f. St. Jude Controlled Burn Correspondence Pages 49 and 50. E. DEPARTMENT REPORTS 14. Economic Development 15. Public Safety /Gaming 16. Public Works a. Drug and Alcohol Testing Policy Correspondence Pages 51 through 65. b. Wages for Part -Time Temporary Employees Correspondence Pages 66 through 74. 17. Building /Zoning /Code Enforcement 18. Parks & Recreation 19. Administration 20. Adjourn `"CJ. 6' 29474 ce" 515 Little Canada Road, Little Canada, MN 55117-1600 (612) 484 -2177 / FAX: (612) 484 -4538 CITY OF LITTLE CANADA NOTICE OF COUNCIL WORKSHOP MEETING MAYOR Michael I. Fahey COUNCIL Beverly Scaize Jim LaValle Steve Morelan Bob Pedersen ADMINISTRATOR Joel R. Hanson Notice is hereby given that the Council of the City of Little Canada will hold a workshop meeting on Wednesday, April 10, 1996 at 6:00 P.M. to discuss the Little Canada Historical Society's mission. The workshop meeting will be held at Historical Society offices in the old fire station located at 440 Little Canada Road in said City. Joel R. Hanson City Administrator Page 1 it be Siocietp of Little Canaba 515 East Little Canada Road Little Canada, Minnesota 55117 City Council City of Little Canada 515 East Little Canada Road Little Canada, MN March 25, 1996 Dear Mayor and Council Members: On behalf of the Historical Society of Little Canada and its members. I would like to express our thanks for your support and interest in our organization and our mission, as we see it, to enrich the community with a knowledge of its past. It is our view that a respect and pride in our community today and in the future, directly relates to our appreciation of our roots in the past. People approaching retirement age have expressed a desire to get involved in our society when they are no longer working. We feel it will be beneficial to our organization, as well as to the city, to proceed with an evaluation of our archival material as well as the artifacts donated by citizens of our community. We have given much thought to the direction we want our historical society to continue to develop. Do we want our extensive French Canadian Genealogical Collection to be transferred to the Ramsey County Historical Society or to the Minnesota Historical Society ? NO !!! The Minnesota Historical Society offers a list of professional Genealogists who, for a fee, will answer queries about family histories. Out of state people, wishing information, usually inquire at the location where their family lived...Little Canada. We feel that the following are of prime importance and should be kept here: The original Township records, copies of Birth and Death records from about 1880 , Cemetery and Marriage records, old Maps dating to 1859 and the Kohlman Hotel Register. If we overrate the value of this archival material, now is the time we should be so informed. Page 2 "La Societe Des Descendant Des Ancien Du Petit Canada" With our proximity to both the public and parochial schools, we feel we can provide a valuable service by making history come alive for the children in the elementary grades. A small Federal Grant was made available to the City of St.Paul and the Roseville School Districts for the purpose of studying and comparing diverse ethnic cultures. It was no accident that West St.Paul, with its long history of Hispanic neighborhoods and Little Canada, with its readily available French Canadian history, were chosen to participate. We have pictures of one room schools and their pupils. Some of our members attended those same schools and are able to bring their experiences to the students. The first Ramsey County Superintendent of Schools, George Selland, was a member of our community. He recorded many facts and dates of local history of which we have copies. We would like to have an area to display church artifacts. We have many from St.John's Church, which was certainly the cradle of Little Canada. Did you know that we have a bench from the first log church? We have chosen the 1930s as a date to re- create a kitchen of that era. We have a stove, table and ice -box as well as many kitchen tools. In the same theme, we have a cream separator in working order and plan to separate whole milk and also make butter with the cream. Since this was primarily a farming community, we have acquired many hand and garden tools as well as farm machinery which can be stored and displayed elsewhere. Yes, we do have Army, Navy and Marine uniforms from WW2 vintage, displayed with pride and donated by Little Canada Veterans of that war. We extend an invitation to the Council to visit us, perhaps during our workshop meeting, on our own turf! S cerely, Jean Donovan, President Little Canada Historical Society. Page 3 NOTES OF THE MEETING WITH THE LITTLE CANADA HISTORICAL SOCIETY AND DAVID NYSTUEN, MINNESOTA STATE HISTORICAL SOCIETY APRIL 4, 1996 THOSE PRESENT: Jean Donovan Don Donovan Kathy Hanson Ray Hanson Johanna Meath Joan Pepin Tschida Lorraine Rosauer David Nystuen Kathy Glanzer The purpose of this meeting was for David Nystuen of the State Historical Society to review the collection of the Little Canada Historical Society and offer comments and suggestions about the collection. Nystuen was informed that the City Council is considering the possibility of an addition onto City Hall which would house the Historical Society, and questions have arisen about the value of the collection as well as square footage that would be necessary. Initial discussion has centered on 2,000 square feet. Nystuen felt that 2,000 square feet was appropriate pointing out that the Historical Society's collection will continue to grow. Nystuen pointed out that if the Historical Society gets more space, it may find that people will make more offers of things for their collection. Sometimes the things offered are items that someone no longer wants, but cannot bring themselves to throw away. Nystuen suggested that the Historical Society develop a strong collection policy outlining what it will take and what it will not. If this policy is in writing and it is applied consistently, people will understand if their offer is turned down. For example, the policy can state that the Historical Society does not collect farm equipment or antique cars because of limited space. The policy should state the sorts of items that the Historical Society is looking for. This policy can be run in the local newspaper or City newsletter so people will know what the Historical Society is looking for. Having a policy will also make the HS look more professional. If the HS is looking for photographs, the policy should state that it would like permission to copy photos, and will return the original back to its owners. Nystuen also suggested that the Historical Society develop a mission statement which outlines what it is trying to do. Nystuen stated that the HS should never assume that people know what it is doing. This mission statement should also be publicized. The mission statement should indicate the HS is not just a special group open to a select number of people, but open to anyone interested in joining. Rosauer pointed out if the City provides space at City Hall, the HS will have more exposure. Nystuen next suggested the HS develop a long -range plan, looking ahead 1 Page 4 five to ten years. Nystuen pointed out that this plan will be ever changing, and the HS should be looking further into the future. The plan could contain items like the acquisition of a computer system to aid in cataloguing. Earlier in the meeting Jean Donovan had reported the Historical Society's desire to have an exhibit of a 1930's kitchen. Nystuen stated that he would think this would be a very low priority in the long -range plan. Nystuen stated that something he sees missing is the history of Little Canada. Nystuen suggested an exhibit telling when Little Canada got started, why it was named Little Canada, how the City has grown and changed, who settled in Little Canada and why. Nystuen suggested some people visiting the HS will not be interested in individual family histories, but rather in Little Canada. Nystuen stated that the HS must serve a wide - population, therefore, should give an overview of the history of the City, how it has changed, show how it was bigger, how it became smaller through encroachment of surrounding cities, whether French Canadians still the dominant ethnic group, etc. Nystuen stated that it was common for historical societies to set up exhibits of pioneer kitchens, living rooms, schools, churches. However, there is more to history than that. Nystuen pointed out that 52% of the people were not alive when John F. Kennedy was in office. Therefore, a 1950's kitchen is just as much in the dark to these people as a 1930's kitchen. Nystuen stated there two reasons for historical societies to exist. The first is to save history for the people. Secondly, the majority of people visiting historical societies come from outside the city. These people then spend money in the city they are visiting. Nystuen suggested that the Little Canada HS offer visitors something they cannot find anywhere else. People are looking for 1950's kitchen or gas station. These sorts of plans should be a part of the long -range plan and a goal for the HS to work towards. Jean Donovan stated they feel their genealogy work is important. Donovan also pointed out that there are two schools within walking distance, and the HS would like to have 3rd and 6th grade classes visit. Nystuen suggested that the HS have exhibits which will tell these children the history of the community. Nystuen stated that not everyone wants a tour guide, but would rather wander through exhibits and read about the exhibit. Tour guides can provide additional information above and beyond what the exhibit tells. Nystuen suggested that the HS have an exhibit on Little Canada schools, telling when they were first started, how they are different from other schools, how many there are, etc. There can be exhibits telling the history of Little Canada in context with what else is happening in the rest of the State. Was Little Canada one of the first places settled or one of the last? How does the settling of Little Canada relate to St. Paul? Nystuen stated that people do not necessarily know these facts. There could be maps showing the evolution of Little Canada over its history. Rosauer stated that the HS did not really want to be a museum. 2 Page 5 Nystuen replied that the HS has to be a museum. If artifacts are collected and nothing is done with them it doesn't do the community any good. Nystuen stated that the artifacts should be accessible. People will not ask to see the HS collection if they do not know what you have. Nystuen indicated it was easy to set up exhibits, and using Velcro, photos can be easily exchanged, making an exhibit interesting. Nystuen stated that Council's are usually concerned with how many people are coming in to view exhibits. Therefore, it is easier to get funding for exhibits and care of artifacts if there are people interested. Nystuen suggested the HS might do an exhibit on a family history to show a sample of the information it has collected on Little Canada families. This might spark interest so people come in and look at the genealogy books the HS has. Tschida pointed out the first Little Canada settlers came from St. Paul or Fort Snelling or other locations before finally settling here. Many of these first settlers are buried in Little Canada. Tschida also reported that many of the first French Canadian settlers intermarried with Native Americans. Tschida stated that these settlers came to Little Canada so they could have the freedom to retain their language and religion. Nystuen stated that this is the kind of story which can be told in an exhibit, and will get people interested so they do research in the HS collection. Don Donovan pointed out a high percentage of the population lives in apartments. This population is transient and not interested in Little Canada history. Nystuen stated that just because a segment of the population is transient does not mean they cannot be made to become interested. Many of these residents may want to know what Little Canada is about today. Nystuen also pointed out that the 1950's or 1960's is just as ancient history to some of these people as the 1930's. Nystuen pointed out most museums stop at World War II. Nystuen suggested the HS tell the story after that. For example, how many bomb shelters were in Little Canada? Nystuen suggested the HS get a column in the City newsletter and tell interesting facts about Little Canada. Jean Donovan reported that she did write a column for the local newspaper, but it recently stopped serving Little Canada. Nystuen stated most information in newspapers or newsletters is about when historical societies' annual meetings are being held. Nystuen stated that the HS has to advertise. Give people the details of what the HS is doing, what they have accomplished, and what people can learn. Ask questions such as "Do you know where the first Little Canada store was located ?" or "Do you know why there are so many Civil War veterans buried in Minnesota ? ". (The answer to this one is that 3 Page 6 every Union soldier was given 160 acres of land for serving in the Civil War. Many came to Minnesota to claim their land.) Get people guessing and interested. Nystuen pointed out that many people are interested in the military. Nystuen suggested the HS have a large map of the world. Run an article in the newsletter telling Little Canada Veterans of any war that they will get a pin and can place that pin on the world map showing where they served. Nystuen stated that most everyone is proud of their service to their country and will come in and place their pin. This is a way to get people interested in the HS. Additional information can be obtained from these veterans by having them fill out a questionnaire telling where they served, what their rank was, etc. The HS might be surprised at the stories they will learn and there may be residents the HS will want to interview further as a result. Such a map can also be done with nationalities, having residents locate where their families came from. This sort of thing gets people into the HS and volunteering. Nystuen stated the HS has an excellent collection, but if it is all stored in books and files, people will not take the time to look through it. Nystuen suggested one of the first displays as one enters the HS should be to show people where they are, how Little Canada got started, when the HS started, etc. Nystuen stated that in order to do all the things a HS should do, a mission statement and long -range plan is needed. The HS will also need the necessary space. Nystuen stated that while this space at the old fire station is nice, people will drive right by. Nystuen stated that the things the HS has are invaluable, and one cannot put a price on them. The collection becomes more valuable each year. Nystuen stated that the HS is an asset for the City and it is important that heritage is remembered. A HS can foster pride in the community. Jean Donovan asked if Nystuen was available to provide on -going assistance. Nystuen replied that he could provide samples of mission statements and long -range plans. He can also provide ideas and suggested for exhibits. Nystuen suggested that a computer system was very important for the HS cataloguing system, and suggested that a used computer could be purchased for about $500 and a color printer for slightly over $350. Hanson thanked Nystuen for the information he provided, and agreed that the HS has valuable artifacts and information which needs a new home. Nystuen agreed that the collection was very, very valuable and worthwhile. More space is needed to make it accessible to everyone through exhibits and demonstrations. Nystuen also suggested that one 4 Page 7 exhibit could be a large mirror with military helmets, uniforms, wedding dresses, etc. which children could try on and see themselves in the mirror. Nystuen stated that not all artifacts need to be saved, and uniforms are one. Nystuen suggested that the HS convey to the Council that the collection they have is excellent and that there is more to be done. Jean Donovan asked how a new space should be allocated. Nystuen replied that a large open area was necessary with movable walls. There should be a lot of electrical plug -ins, and no windows (vandalism concern and damage sunlight can do to artifacts). Nystuen reported that one HS painted a large map on the floor of their city which highlighted historical areas, etc. People could then walk about the town and get a feel for it. Another thing the HS could do is show people how Little Canada looked before the freeway went in. Nystuen suggested that new space be allocated 40% to storage, 30% to exhibits, and 30% to office space. Nystuen also reported that the HS would not want things out all the time. Six months should be the maximum so that artifacts are not damaged. Nystuen suggested that the HS go around and visit neighboring historical societies to see what they are doing and then the Little Canada HS can offer something different so people have a reason to come and visit it. Respectfully submitted, Kathy G l nzer Recording Secretary 5 Page 8 515 Little Canada Road, Little Canada, MN 55117 -1600 (612) 484 -2177 / FAX: (612) 484 -4538 April 1, 1996 Mr. John T. Lanners MGM Liquors DBA FTL 1580 Woodlane Drive Woodbury, MN 55125 Re: January 1, 1996 Liquor License Violation MGM Liquors - Little Canada Dear Mr. Lanners: MAYOR Michael I. Fahey COUNCIL Beverly Scalze Jim LaValle Steve Morelan Bob Pedersen ADMINISTRATOR Joel R. Hanson Please be advised that City ordinances require the City Council to review all liquor license violations. Based on that requirement, the Council will review the January 1, 1996 liquor license violation which occured at MGM Liquors on Wednesday, April 10 1996 at 7:30 P.M at City Hall. Upon review of the violation, the Council has the authority to suspend the license for a period not to exceed sixty days, revoke the license, or impose a fine, which may not exceed $2,000. Please plan to attend the April 10th meeting. In the meantime, if you have any questions, please feel free to contact me. Sincerely, OK- Kathy G1./ zer Administrative Assistant Page 9 Thomas M. Sweeney George F. Borer Paul T. Ostrow Patrick 1. Sweeney Robin D. Tourney Sweeney, Borer & Ostrow Professional Association Attorneys at Law Suite 1200 Capital Centre 386 North Wabasha Street St. Paul, Minnesota 55102 March 22, 1996 VIA FACSIMILE AND U S. MAIL Mr. Joel R. Hanson City Administrator 515 Little Canada Road Little Canada, MN 55117 Re: State of Minnesota v. John J. Lanners Our File No. 8386 Dear Joel: Telephone (612) 222 -2541 Facsimile (612) 223-5289 As we discussed, John J. Lanners, President of F.T.L. Corporation, doing business as MGM Liquor Warehouse at 2680 Rice Street, plead guilty to a violation of Little Canada City Ordinance 703.140 (2) on March 8, 1996, before Judge Michael DeCourcy of Ramsey County District Court. By way of his plea, Lanners acknowledged that in his capacity as President of the corporation, he allowed MGM Liquor to be open and to make sales of intoxicating liquor on January 1, 1996. The guilty plea was presented to the Court by way of a Petition to Enter Plea of Guilty, a copy of which is enclosed for your information. The Court accepted the plea of guilty and sentenced as follows: Imposition of sentence was stayed for one year on the condition of no liquor law violations for one year and payment of Court costs in the amount of $50.00. Little Canada Code Section 703.170 entitled "Suspension and Revocation," provides in part, as follows: "The Council shall either suspend for up to sixty (60) days or revoke any intoxicating liquor license, or impose a civil fine not to exceed $2,000.00 for each violation upon a finding that the licensee has failed to comply with any applicable statute, regulation, or ordinance relating to alcoholic beverages. Except in cases of failure of financial responsibility, no suspension or revocation shall take effect until the licensee has been afforded an opportunity for a hearing..." Page 10 fro Mr. Hanson March 22, 1996 Page Two In this situation, the violation was the sale of intoxicating liquor on January 1, 1996, which is specifically prohibited by Little Canada Code Section 703.140 (2). As a result, the Little Canada Ordinance imposes a mandatory procedure and provides for either a suspension of the license for a period not to exceed sixty (60) days, revocation of the license, or the imposition of a fine, which may not exceed $2,000.00, for each violation. Please note that although state law was amended in 1994 to make City Council action against a licensee permissive rather than mandatory, the Little Canada Ordinance is controlling and requires the Council to take some action upon a showing of a violation. Even though the Little Canada Ordinance provides for mandatory action by the City Council, the severity of the disciplinary action is entirely in the discretion of the City Council. The entry into the Council Minutes of the plea of guilty would be sufficient to satisfy the requirement within the Ordinance of a specific finding. If anyone has any questions relative to this matter, please contact the undersigned. PTO:skd Enclosure Very truly yours, SWEENEY, BORER & OSTROW 0,4,12 ar- Paul T. Ostrow Page 11 STATE OF MINNESOTA COUNTY OF RAMSEY State of Minnesota, YS. John J. Lanners, TO: THE ABOVE -NAMED COURT John J. Lanners FILED DISTRICT COURT MAR —81996 sECOxn JUDICIAL DISTRICT RAMSEY DISTRICT COURT Plaintiff, Defendant. and states: 1. That I am charged with: In violation of: 2. that I plead guilty to: In violation of: PETITION TO ENTER PLEA OF GUILTY IN MISDEMEANOR CASE, PURSUANT TO RULE 15 Court File No.: T7 -96- 600878 , Defendant in the above - entitled action respectfully represents Illegal Off -Sale of Intoxicating Liquor Little'Canada City Ordinance 703.140(2) Illegal Off -Sale of Intoxicating Liquor Little Canada City Ordinance 703.140(2) 3. That I as pleading guilty because I committed the following acts: The defendant is the Presider of F.T.L. Corporation, doing busines as MGM Liquor Warehouse at 2680 Rice Street in Cit) of Little Canada, County of Ramsey. As President of the Corporation, the defendant allc the MGM Liquor • to be open and to make sales of intoxicating liquor on 1-.1-96 in violation of at 5. That I understand the maximum possible sentence for the offense i am pleading guilty to is a fine of $700.00 or 90 days in jail, or both; 5. That I have fully discussed the charge(s), my constitutional rights, and this petition with my at.tbbAey., . - (or) 5a. That I understand I have the right to be represented by an attorney who will be appointed without cost to me if I cannot afford to pay for an attorney and I hereby waive that right; 6. That I understand I have the following constitutional rights which I knowingly and intelligently waive: a) the right to a trial to the Court or to a jury of six (6) members in which I am presumed innocent until proven guilty beyond a reasonable doubt; b) the right to confront and cross - examine all witnesses against me; c) the right to remain silent or to testify for myself. 7. That I am entering this plea freely and voluntarily and without any promises except: (if none, so state) stayed dfors one year onl condition aofeno nli uort the prosecutor; of sentence to be Stae rec mmends court costs in the amount of $50.00. payment of court costs 9. That I understand if the Court does not approve this agreement I have the right to withdraw my plea of guilty and have a trial. DATED: T /za-r` ;zq / 79� (Where petition is to be filed in lieu of a personal appearance by defendant, add the following declaration:) 14h44rgd 4.44nIN4t.5 states that I am the attorney for the defendant in the above - entitled criminal action; that I personally explained the contents of the above petition to defendant; and that to the best of my knowledge the defendant's constitutional rights have not been violated and no meritorious defense exists to the charge(s) to which defendant is pleading guilty; that I pareeme44y RE 4,enu tS , petition; and that I gepcur in the entry of defendant's plea of guilty. ' C> ON r; DATED: 3 Page 12 co* V /f4 CCanacJa 515 Little Canada Road, Little Canada, MN 55117 -1600 (612) 484-2177 / FAX: (612) 484 -4538 March 22, 1996 TO: Mayor Fahey and Members of the City Council FROM: Kathy Glanzer, Administrative Assistant RE: MGM Liquor Ordinance Violation MAYOR Michael 1. Fahey COUNCIL Beverly Scalze Jim LaValle Steve Morelan Bob Pedersen ADMINISTRATOR Joel R. Hanson Attached is a letter prepared by the City Attorney relative to a violation of our liquor ordinance by MGM Liquor. As stated in the City Attorney's letter, it is mandatory under the City's Ordinance that the Council hold a hearing to consider the matter and take action regarding the violation. The severity of the action is at your discretion. As you will recall, a similar violation by another liquor store was addressed in 1993. At the hearing, the Council imposed a $100.00 civil penalty, suspending the penalty for one year if there were no subsequent violations. It would be staff's recommendation that the Council call for a hearing to consider and take action on the MGM violation for Wednesday, April 10, 1996. cc: John Lanners, F.T.L. Corporation dba MGM Liquor Page 13 1-,4 x Vy v- 415,3cY CITY OF LITTLE CANADA RAMSEY COUNTY, MINNESOTA OFFICE OF CITY CLERK OF LITTLE CANADA APPLICATION FOR /c n d 9i LICENSE New Renewal Transfer License Fee A. Name Jc /ril e ( V F7Qi Address 1`92 Ed in „c1 1 City . % A,, c-i / State •47/7 Zip _63 / ° q Phone (' f 9 - a (3 1 hereby apply for a license for the term of One Year in the City of Little Canada, County of Ramsey, State of Minnesota. B. Business Address City State Zip Phone C. Have you been engaged in this business before? Yes X No D. Where? 4477/& (r ✓o ✓P Sh / ✓;1�✓, h.te �r4/ /ci /ce E. If a Firm or Corporation, names and addresses of the officers. yy 7 Name of Firm r /,'ST /, yti. 7;91'n Address Y" 1 / 5.20/ 'hj /{ve 4TH' / £19 E s Rot e/ J, jq kie e / Address F. List all licenses currently held (municipal or state) G. Well Drilling No Plumbers' Master No Electricians' State No Heating Competency No The undersigned applicant makes this application pursuant to all the laws of the State of Minnesota and such rules and regulations as the City Council of the City of Little Canada may from time to time prescribe. St_ � Date % — 19 GI Signed 7 , /GYM APPLICANT DO NOT FILL BELOW THIS LINE. Approved for license this date Remarks Page 19 Approved By Bonestroo Rosene InAnderlik & Associates Engineers & Architects March 25, 1996 Mr. Robert Brown, Metro Division State Aid Engineer 1500 County Road B2 West Roseville, Minnesota 55113 Re: City of Little Canada Our File No. 37201 Dear Bob: Sonestroo, Rosene. An<1erl,k and Assooat es. Inc. is an Allrnnatrve Action- Equal Opportunity Employer Pnnnp31s: Otto (3. Bones troo. P.E. • Joseph C. Anderlik. P.E.. • Marvin L. Sorvala, RE. • Richard E. Turner. PE. • Glenn R. Cook. PE. • Thomas E Noyes, Pk. • Robert G. Schunichr, PE. • Jerry A. Bourdon. P.E. • Rooert W. Rosene, PE. and Susan M. Eberlrn. C.P.A., Sensor Consultants Associate Principals. HOwartl A. Sanford, PE. • Keith A. Gordon, PE. • Robert R. Pre(ferle. PE. • Richard W. Foster, RE. • Day.d O. Loskora, RE. • Robert C. Russek. A.1 A. • Mark A. Hanson. PE. • M/chael 7 Raurrnann, P.E. • Ted K.Fleld, PE. Of ices: St. Paul and Rochester. MN • Mequon, WI 4041 rthrrwair ,t The City of Little Canada has agreed to a Ramsey County turnback of Arcade Street (CSAH 60) from Trunk Highway 36 to Keller Parkway (C.R. 112) and Keller Parkway (CSAH 22) from Arcade Street (CSAH 60) to County Road C (CSAH 23). The majority of these segments (0.56 miles) have a common boundary designation with the City of Maplewood and a portion (0.16 miles) is entirely within Maplewood. The City hereby requests that the west half of Arcade Street and Keller Parkway be designated as Municipal State Aid streets, and that the turnback mileage be designated above the 20% limitation. Route No. 111 Designate Arcade Street from Trunk Highway 36 to East City Limits (west half) 111 Designate Keller Parkway from East City Limits to County Road C (west half) Total Mileage Miles 0.16 0.12 0.28 These segments function as a collector roadways and are projected to carry a relatively heavier traffic volumes. A location map showing the segments is attached for your reference. Upon receiving your approval for the designation, a council resolution for the designations will be forwarded to you. The street segments will be included in this year's MSA computerized needs reporting. If you have any questions, please contact me at this office. Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. AL z Shawn D. Gustafson, P.E. cc: Mr. Joel Hanson, City of Little Canada Page 20 2335 West Highway 36 • St. Paul, MN 55113 -3898 • 612-536-4600 _ci 0 0 G 0 COSTA LA m ::S 5 LU cc 0 n leek JV� RD it aJL VE r F( 5 J 8 S 0 T29NR22w cn 0 (23) Country /Zogb C • w z 0) N K KJ 4c a( CD 1 z H JI "f DR GILANDER �� " .. l_A Ir 11 \\ , �i581 Page 21 0 N 800 MINN MINN Scale in feet CITY OF LITTLE CANADA A RESOLUTION ESTABLISHING MUNICIPAL STATE AID STREETS WHEREAS, the City Engineer and City Staff have recommended to the City Council of the City of Little Canada, Ramsey County, Minnesota, that the streets hereinafter described should be designated as Municipal State Aid streets under the provisions of Minnesota Laws; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Little Canada, Ramsey County, Minnesota, that the streets described as follows, to -wit: MSAS NO. STREET FROM TO 111 Arcade Street Trunk Highway 36 East City Limits 111 Keller Parkway East City Limits County Road C be, and hereby are, established, located and designated as Municipal State Aid streets of said City, subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED that the City Administrator is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration, and that upon his approval of the designation of said road, the same be constructed, improved and maintained as Municipal State Aid streets of the City of Little Canada to be numbered and known as Municipal State Aid streets as indicated above. ADOPTED this 10th day of April, 1996. Michael I. Fahey, Mayor ATTEST: Joel R. Hanson, City Administrator CERTIFICATE I, Joel R. Hanson, City Administrator of the City of Little Canada, hereby certify that the foregoing resolution is a true and correct copy of a resolution adopted by the Little Canada City Council on April 10, 1996. Page 22 515 Little Canada Road, Little Canada, MN 55117 -1600 (612) 484 -2177 / FAX: (612) 484 -4538 MEMORANDUM TO: Mayor Fahey and Members of the City Council FROM: Scott Tangen, Public Works Director DATE: April 4, 1996 RE: NSP Electrical Contract for the Booster Station 141 County Road B MAYOR Michael I. Fahey COUNCIL Beverly Scalze Jim LaValle Steve Morelan Bob Pedersen ADMINISTRATOR Joel R. Hanson NSP has requested we renew our contract that expired on October 15, 1992. We have been operating under an extension clause in the contract. (See #4 in old contract). I reviewed the new contract with Jackie Mooney, Sales Representative from NSP. We have determined that switching from peak controlled time -of -day to peak controlled tiered time -of -day will save us approximately $250 (2.0 %) a year. The new contract is subject to approval by their Underwriting Department. They will review after they receive signed contracts. NSP's Underwriting Department has stated that we should be under the General Time of Day rate. This would result in a 39% increase in our electric bill. Jackie hand - delivered a brief statement to their Underwriting Department (see attached) pointing out that they recommended our current rate, and we believe we should remain at that rate and not be penalized for shifting our load off -peak when NSP is benefitting. Attached is a copy of the old contract, the new contract, hand delivered note, and a graph showing the four different rates that we would fit into. You will notice that the peak controlled tiered time -of -day is also the most economical of the four rates. If you have any questions before Wednesday's meeting, please give me a call. ST:bj Page 23 Form 17-6848 (8.75) ELECTRIC SERVICE AGREEMENT THIS AGREEMENT, Made this 15th day of OCtotber 19 '' ?.•' by and between NORTHERN STATES POWER COMPANY, a Minnesota Corporation, hereinafter called the "Company" and CITY OF LITTLE CANADA a Municipal Corporation in Ramsey County, 'c inne..Ct i , hereinafter called the "Customer," engaged in the business of - City water ntlralrin�* WITNESSETH: That the parties hereto, each in consideration of the agreements of the other, agree as follows: 1. KIND OF SERVICE: Company agrees to supply and Customer agrees to accept electric service in the form of 3 Ph'se 4 Wire, Alternating Current at a nominal frequency of 60 Hertz and at a nominal voltage of 480Y/'277 operation of electric equipment now installed or to be installed by Customer on the property known as Little Canada at 141 County Road 13 Last, Little Canada, Minnesota for Customer's use solely for the City of located 2. CAPACITY COMMITMENT: Company agrees to provide and keep available throughout the term of this Agreement for Customer's use at the above location 105 kilovolt- amperes of capacity. Company also agrees to provide additional capacity to an aggregate Lt ' � of kilovolt- amperes upon reasonable notice from Customer specifying the additional amount of capacity and the date same will be required. Reasonable notice shall be construed as meaning ample time in which Company can provide such additional capacity in its system as may be necessary. 3. ANNUAL MINIMUM CHARGE: In consideration of the above capacity commitment by Company and its investment in facilities to serve Customer, Customer agrees that if the total net payments during any contract year hereunder, in accordance with the RATE below, amount to less than a minimum charge of $ 3,170• 00 per year, the difference between such minimum charge and said total net payment shall be included in the bill for the last month of said year and Customer agrees to pay same as a charge for service rendered. 4. TERM: This Agreement shall commence at 12:01 A.M. on October 10 , 19 87 and shall continue for a period ending at 12:01 A.M. on October 10 19 32 and if not then terminated by at least six months prior written notice by either party, shall continue further until so terminated; provided, that in the event Company continues to supply electric service to Customer at this location subsequent to the termination hereof, the demands billed Customer during the eleven months preceding such termination shall be used in applying the rate during the first eleven months of such continued supply of electric service. This Agree- ment may not be reinstated for the same service within 12 months of the termination date unless the monthly demand minimums, subsequent to the termination date, have been satisfied. 5. RATE: Customer agrees to qualify for and elects the rate schedule for PEAK CONTROLLED TIME OF DAY (becoudary VO1ta e) Customer agrees to pay Company's established rate schedule in effect from time to time in this locality for such Service, the established rate schedule now in effect being the one attached hereto (Rate No. DT104 , DT10 1 6. PAYMENT OF BILLS: All bills are payable at Company's office on or before the tenth day succeeding the date bill is rendered for service supplied by Company in the preceding billing period. 7. TERMS AND CONDITIONS:. vice hereunder shall be supplied for Customer's use subject to the General Rules and Regulations of Company on file with the Public as they now exist or may hereafter ,17e chapged. A copy of such rules and regulations •y�;��-�!c� jll1'n1C"::C ^.t _ s.P?r ,ttettikiit, .. u • S • ��t2m Attache° �p9gtR}tFF'ltltiCt'rtf C tedit�`tF` ftgf " cTTtt s'� �'�..' r r. ��'K rrns an re i urns except the revers . .Customer agrees to use electrical service only as herein stated and will not assign this Agreement except upon written consent of Company. NORTHERN STATES POWER COMPANY CPr't n ' LIrfl i' C1:',A111 J.22 67 By Title Cit'7 Clerk Title General :uana „er, Lakeland Division Page 24 Peak - Controlled Tiered Rate Agreement Worksheet (MN) Customer Information Customer Name Mailing Address City Installation Address City Contact Person NSP Account Number Kwh Meter Number LITTLE CANADA CITY OF 515 LITTLE CANADA RD LITTLE CANADA 141 CO RD BE State MN Zip 551171600 ST PAUL State MN Zip 551171930 Phone P PH3FB0014166600 9 SIC Code 49 BFC 23 G083075433 Rate Effective Date April 18, 1996 Demand Information 1. Annual Peak in Adjusted Demand (12 months) 2. Summer Peak (June- September) Adjusted Demand 3. PDL (level which Customer will drop to) 4. Maximum Controllable Demand (MCD) ( #1 minus #3) 5. Controlled Load (billing demand) ( #2 minus #3) 141.00 141.00 5 Please Check One For Each Category Tier: 1 X 2 136.00 136.00 Voltage: Prim. T. Trans. X Sec. Trans. Marketing Information 6. Summer Peak Actual Demand 7. Controllable Load ( #6 minus #3) 8. Old Controllable Load (If revised) 9. Marketing KW ( #7 minus #8) 140.80 135.80 75.00 60.80 Performance Factor Level: 7EC A _ C (Tier 2 only ) Check here if no load data available and choose level A. Annual Minimum Demand Charge Calculation A. 6 X $ 7.49 X 5 = $ FDC PDL ( #3) B. 6 X $ 4.43 X 136.00 = $ CDC MCD ( #4) Annual Minimum Demand Charge (A + B) = 224.70 3,614.88 For Service Policy Use: Based on initial year -end review, customer may be eligible for retroactive credits for the year 3,839.58 Control - Day No ification Contact Contact Contact Scott Tangen Joe Steele Autodial Phone Phone Phone Manual Call 484 -2177 484 -2177 NSP Representative Date NSP Area 13 Service Policy Approval Page 1 oft Page 25 Calendar Day Group: Odd Y Even CHECKLIST FOR SUBMITTING CONTRACT INFO Worksheet/Customer Load Management Survey Electric Service Agreement 12 -Month History (MKS) Performance Factor Level Documentation (if available) 3/94 SECONDARY PRIMARY T. TRANSFORMED TRANSMISSION Firm and Annual Average Tier 1 Tier 2 Tier 1 Tier 2 Tier 1 Tier 2 Tier 1 Tier 2 Controllable Firm Demand Charge (FDC) 7.49 7,49 6.54 6.54 5.74 5.74 5.14 5.14 Demand Controllable Demand Charge (CDC) Charges Level A N/A 4.43 - N/A 3.48 N/A 2.68 N/A 2.08 Per kW Level B 3.49 4.09 2.54 3.14 1.74 2.34 1.14 1.74 Level C 2.99 3.69 2.04 2.74 1.24 1.94 0.64 1.34 Contact Information *See "Control Period and Contact Notification Guidelines" in Rate Savinoe Mnnnni f r ref ronro Control - Day No ification Contact Contact Contact Scott Tangen Joe Steele Autodial Phone Phone Phone Manual Call 484 -2177 484 -2177 NSP Representative Date NSP Area 13 Service Policy Approval Page 1 oft Page 25 Calendar Day Group: Odd Y Even CHECKLIST FOR SUBMITTING CONTRACT INFO Worksheet/Customer Load Management Survey Electric Service Agreement 12 -Month History (MKS) Performance Factor Level Documentation (if available) 3/94 IMP March 12, 1996 Peak - Controlled Rate Customer Load Management Survey How will this customer reduce demand to reach their PDL during or in anticipation of a control period? Control Period Actions: Short-term actions taken upon being notified of a control period by NSP. (Check all that apply) ElChange equipment operating schedule (Describe equipment and how operation will be changed, e.g., pre - chilling building the night before, etc.) Change employee schedules /shifts (Describe below) — Reduce A/C use (Describe how) Reduce equipment use Start back -up generation* Other action: Describe Actions: Anticipatory Actions: Short-term actions that will be taken in anticipation of a control period on a given day. (Check all that apply) ENo action taken Change equipment operating schedule (Describe equipment and how operation will be changed,e.g., pre - chilling building the night before, etc.) Change employee schedules /shifts (Describe below) n Reduce A/C use (Describe how) Reduce equipment use �L91 Start back -up generation* Other action: Describe actions: Permanent or Seasonal Actions: Actions that will be taken permanently to be prepared for future control periods. (Check all that apply) OWN No action taken Change equipment operating schedule (Dr- ;be below the affected equipment and how the operation will be changed) Change employee schedules /shifts (Describe below the nature of rescheduling) Other action: Describe actions: What percent of the customer's controllable load reduction will be due to each of the following methods? (Percents should total 100 %) Permanent or Seasonal Actions: 100 % Anticipatory Actions: 0 Control Period Actions: 0 Total 100 % *Back -up generation is isolated or _ in parallel with NSP's System. Sales Representative: Customer Contact Name: Scott Tangen 484 -2177 Page 2 of 2 3/94 Page 26 Account No P PH3FB0014166600 9 Electric Service Agreement Peak - Controlled Tiered Services THIS AGREEMENT, Made this day of by and between NORTHERN STATES POWER COMPANY, a Minnesota Corporation, hereinafter called the "Company," and LITTLE CANADA CITY OF, hereinafter called the "Customer," engaged in the business of City Water Dept.. WITNESSETH: That the parties hereto, each in consideration of the agreements of the other, agree as follows: 1. KIND OF SERVICE: Company agrees to supply and Customer agrees to accept electric service in the form of Three Phase, 4 Wire, Alternating Current at a nominal frequency of 60 Hertz and at a nominal voltage of 120/240, for Customer's use solely for the operation of electric equipment now installed or to be installed by Customer on the property known as Little Canada City of located at 141 CO RD B E ST PAUL, MN 551171930. 2. ANNUAL MINIMUM DEMAND CHARGE: In consideration of the capacity commitment by Company and its investment in facilities to serve Customer, Customer agrees that if the net demand charge payments during any contract year hereunder, in accordance with the rate selected specified in paragraph 4 below, amount to less than the minimum demand charge specified in this rate schedule, the difference between such minimum demand charge and said net demand charge payment shall be included in the bill following the contract anniversary month and Customer agrees to pay same as a charge for service rendered. 3. TERM: This Agreement shall commence at 12:01 A.M. on April 18, 1996 and shall continue for a period ending at 12:01 A.M April 18, 2001 and if not then terminated by at least six months prior written notice by either party, shall continue further until so terminated. 4. RATE: Customer agrees to qualify for and elects the rate schedule for Peak - Controlled Tiered TOD (Secondary), Tier 2 (Two). Customer agrees to pay Company's established rate schedule in effect from time to time in this locality for such Service, the established rate schedule now in effect being the one attached hereto. Effective with the term commencement date, the rate code is: GH104. However, the specific rate and rate code is subject to change following an annual evaluation of Performance Factor based on customer's previous 12 months usage. This rate and rate code change does not require customer authorization. 5. TERMS AND CONDITIONS: The service hereunder shall be supplied for Customer's use subject to the General Rules and Regulations of Company on file with the state regulatory commission as they now exist or may hereafter be changed. A copy of such rules and regulations is available from the Company. This agreement is also subject to Sections(s) NA appearing under the heading "Additional Terms and Conditions" which are attached to this Agreement. Customer agrees to use electrical service only as herein stated and will not assign this Agreement except upon written consent of Company. 6. MINIMUM DEMAND CHARGE DIFFERENTIAL: Company agrees that during the term of this agreement, the minimum average annual demand charge differential will be the lesser of the following: a. the average differential between the firm demand and controllable demand rates as specified on the currently effective rate schedule listed in Paragraph 4 above (currently $ 3.06 per kW), or b. the average annual differential between the firm demand and controllable demand rates resulting from application of the variable interruption credit determination of the currently effective rate schedule listed in 4. above. 7. MAXIMUM HOURS OF INTERRUPTION: Company agrees that the total intentional interruptions of controlled demand will not exceed 80 hours per calendar year for Tier 2 customers, 150 hours per year for Tier 1 customers, and 300 hours per year for Tier 1 Energy- Controlled Service Rider customers. 8. CONTROL PERIOD NOTICE: Company will endeavor to give customer one hour notice of commencement of control period. 9. EXPECTED MAXIMUM DEMANDS: For the term of this agreement, customer's expected maximum annual adjusted demand is 141.00 kW. The expected maximum annual demand less the predetermined demand level is the expected maximum controlled demand. The customer's expected maximum summer season adjusted demand is 141.00 kW. 10. PREDETERMINED DEMAND LEVEL (PDL): The PDL may be revised subject to approval by Company. Customer may elect either the standard or optional arrangement as specified below. Standard: Customer agrees to limit adjusted demand to 5 kW during control periods. Optional: Customer agrees to reduce adjusted demand by N/A kW during control periods. Customer's PDL will be the Page 27 monthly adjusted demand Less the agreed to load reduction. The PDL in months without a control period will not be less than the greatest PDL of all months with a control period during the preceding eleven months. Any customer with generating equipment which is operated in parallel with Company must comply with all requirements associated with Parallel Operations specified in the General Rules and Regulations of Company. The PDL may be revised within or after the trial period subject to approval by Company. If the revision of the PDL occurs within the trial period, the customer pays the demand charge differential for the corresponding months of the contract in the trial period multiplied by the number of kilowatts (kW) the customer increases the PDL. Charges for the failure to control to their PDL are forgiven. (The customer will be credited any paid penalties against the recalculated amount.) If the revision of the PDL occurs after the trial period, the same calculation is made for the most recent months up to but not to exceed 18. In this case, however, the customer is responsible for the greater of the following: (a) the amount determined by multiplying the demand charge differential by the PDL increase, as described above, or (b) the total amount of any penalties paid/owed for failure to control load to the previous PDL. 11. TRIAL PERIOD AND CANCELLATION CHARGE: Company agrees that the first twelve months of this agreement will be a trial period. Customer must notify Company in writing to terminate this agreement during the trial period. If customer terminates this agreement during the trial period, Customer's Peak - Controlled Tiered Service or Peak - Controlled Tiered Time of Day Service bills will be recalculated using the corresponding firm rate (General Service or General Time of Day Service). Customer will be charged the difference between the recalculated amount and the amount charged under the corresponding Peak - Controlled rate. Also, customer will receive a refund for any additional charges which were assessed during the trial period due to customer failure to control load. A trial period for Peak - Controlled Tiered Service or Peak - Controlled Tiered Time of Day Service will not be available to any customer account that has previously received either service, or the closed Peak - Controlled or Energy - Controlled Services. Customer will pay a cancellation charge after the twelve month trial period, if Customer terminates this agreement or this agreement is terminated as a result of any default of Customer. The cancellation charge will be the difference between the billing amounts described above, for the most recent 18 months for Tier 2 or 36 months for Tier 1 of Peak - Controlled Tiered Service or Peak - Controlled Tiered Time of Day Service. Customer will not receive a refund for any additional charges which were assessed during this 18 or 36 month period due to customer failure to control load. Additionally, if at any time this agreement is terminated in any above described manner, Customer will be charged all installation and removal costs for special equipment and facilities provided by Company for Peak - Controlled Tiered Service or Peak - Controlled Tiered Time of Day Service. 12. CONTROL SYSTEM: Customer agrees to control loads to the limits contained in this agreement and upon notice from the Company to reduce load to levels predetermined by this agreement. 13. FAILURE TO CONTROL: If in any month customer fails to control load to predetermined demand level when requested by Company, the additional charge specified in the Rules for Application of Peak - Controlled Tiered Services and Peak - Controlled Services (closed) shall be applied to the amount by which customer's maximum adjusted demand during any control period exceeds predetermined demand. If customer incurs three failures to control load to predetermined demand level when requested by Company, the Company reserves the right to renegotiate the predetermined demand level or remove customer from Peak - Controlled Tiered or Peak - Controlled Tiered Time of Day Service. In a case where customer is removed from Peak - Controlled Tiered or Peak - Controlled Tiered Time of Day Service, customer will be subject to a cancellation charge specified in customer's Electric Service Agreement. 14. GENERATING CUSTOMER CHARGE: Customer choosing the Optional Predetermined Demand Level agrees to pay Company $ 0.00 per month for additional metering and billing expenses related to the use of customer - operated generating equipment to reduce adjusted demand during control periods, as described in the Rules for Application of Peak - Controlled Tiered Services and Peak - Controlled Services (Closed). NORTHERN STATES POWER COMPANY LITTLE CANADA CITY OF By By Title Title Marketing Manager Service Policy Page 28 �f �� 8-CG Page 29 MINUTES CITY COUNCIL OCTOBER 11, 1995 CONSENT AGENDA ACCOUNT, AND AUTHORIZING THE MAYOR AND CITY ADMINISTRATOR TO EXECUTE THE MEMORANDUM OF UNDERSTANDING ON BEHALF OF THE CITY The foregoing resolution was duly seconded by Scalze. Ayes (5) LaVaile, Scalze, Pedersen, Morelan, Fahey. Nays (0). Resolution declared adopted. Mr. LaVaile introduced the following resolution and moved its adoption: RESOLUTION N0. 95 -10 -231 - APPROVING THE CONSENT AGENDA WHICH CONTAINS THE FOLLOWING ITEMS: *APPROVING A SIX -MONTH EXTENSION OF THE TIMA LOT SPLIT APPROVAL; *ACCEPTING EASEMENTS FOR THE FRATTALONE SEWER EXTENSION FROM PETERSON MAINTENANCE AND FROM LEVITZ FURNITURE; *APPROVING A TEMPORARY ON -SALE NON- INTOXICATING MALT LIQUOR LICENSE FOR THE LITTLE CANADA RECREATION ASSOCIATION'S HALLOWEEN DANCE TO BE HELD ON OCTOBER 28, 1995; *CANCELING THE FIRE MARSHAL CONTRACT WITH GREG SCHMIT AS OUTLINED IN HIS REQUEST DATED OCTOBER 5, 1995, AND APPOINTING DUANE WILLIAMS AS FIRE MARSHAL EFFECTIVE OCTOBER 1, 1995; *APPROVING THE VOUCHERS. The foregoing resolution was duly seconded by Pedersen. Ayes (5) LaVaile, Pedersen, Fahey, Scalze, Morelan. Nays (0). Resolution declared adopted. TAXI CAB Fahey pointed out that the Council discussed the issue LICENSES of taxi cab licensing at the budget workshop immediately preceding this meeting. Fahey asked the City Attorney if the City has any exposure because of issuance of these licenses. The City currently requires proof of insurance, but does no background checks on the taxi drivers. The City Attorney stated that there would be no exposure to the City as a taxi licensing body. Fahey asked if it would be wise or necessary for the City to take an extra step and require a 7 -day waiting period before issuance of the license in order for the City to do background checks on the drivers. Morelan asked if the City can deny issuance of the 8 Page 30 515 Little Canada Road, Little Canada, MN 55117 -1600 (612) 484 -2177 / FAX: (612) 484 -4538 MEMORANDUM MAYOR Michael I. Fahey COUNCIL Beverly Scalze Jim LaVale Steve Morelan Bob Pedersen ADMINISTRATOR Joel R. Hanson TO: Mayor Fahey & Members of the City Council FROM: Joel Hanson, City Administrator DATE: April 5, 1996 RE: Next Step for Historical Society Addition to City Hall In a separate area of the agenda packet is the information relative to an evaluation of the Little Canada Historical Society. Depending on the outcome of the workshop meeting, authorization of the feasibility study for the Historical Society addition to City Hall may need to be revisited. If that is the case, I would remind the Council that we had two proposals for this service. They were as follows: * Paul Finsness Architects - $3,650 plus reimbursable expenses at 105% of actual amount. * Boarman, Krose, Pfister, Rudin & Associates, Inc. (BKPR) - Hourly rates to a maximum of $5,600 plus reimbursable expenses. If the feasibility proposal is to proceed, I would again recommend that BKPR be retained based on their proposal as submitted given their track record with this building. It is likely that the study will take four to six weeks to complete. JRH:kpv Page 31 515 Little Canada Road, Little Canada, MN 55117 -1600 (612) 484 -2177 / FAX: (612) 484 -4538 MEMORANDUM TO: Mayor Fahey & Members of the City Council FROM: Joel Hanson, City Administrator DATE: April 5, 1996 RE: Spooner Park Shelter Design Expense Update MAYOR Michael 1. Fahey COUNCIL Beverly Scalze Jim LaValle Steve Morelan Bob Pedersen ADMINISTRATOR Joel R. Hanson Per the direction of the City Council, I have been evaluating possible methods to save costs associated with the design of the new shelter for Spooner Park. The results of this evaluation are as follows: * With the project expected to exceed $25,000 ($120,000 budgeted), it will need to be competitively bid which requires the preparation of detailed plans and specifications. * As a public project, plans and specifications must be signed by a registered engineer /architect pursuant to building code requirements. Ken Wehrle, of the St. Paul Parks Department, informed us that the initial prices we had obtained were representative of the amount they would pay for a similar project. * Plans and specifications for this type of project are copyrighted. Therefore, we would need to find a shelter which very closely matches our proposed layout in order that we could approach that architect about design of a facility for Little Canada. In that way, we may be able to reduce design fees if they are working from existing prints. Obviously, I am not in a position to do that without input from the Parks and Recreation Commission and the Canadian Days Committee. * It is my understanding that we will have some special design features for this shelter. We will likely want to incorporate some of the characteristics from existing park buildings (i.e., roof materials and color schemes). This will increase the cost associated with Page 32 Mayor & City Council April 5, 1996 Page 2 application of an existing park shelter layout to our situation. * Dick Krumm of RVK Architects has done a more detailed review of the needs associated with our project and has revised his proposal whereby he will reduce his fee to $7,020 as a maximum not to exceed figure with charges accruing at the rate of $60 per hour to that amount. He is hopeful that his hourly charges will not reach the maximum figure. (This represents a 25% reduction in his original proposal.) This reduction was achieved after consulting with our building official about needed submittals and in gaining a better understanding of our project. Based on this information, it is my recommendation that we hire RVK Architects for design and construction services associated with a new shelter at Spooner Park at an hourly rate of $60 per hour with a maximum not to exceed $7,020 plus payment of reimbursable expenses. JRH:kpv cc: Parks and Recreation Commission Jim Morelan Dick Krumm Bill Sanders Page 33 ((e e- Cwanaaa 515 Little Canada Road, Little Canada, MN 55117 -1600 (612) 484 -2177 / FAX: (612) 484 -4538 MEMORANDUM TO: Mayor Fahey & Members of the City Council FROM: Joel Hanson, City Administrator DATE: April 5, 1996 RE: City Center Identification Sign MAYOR Michael I. Fahey COUNCIL Beverly Scalze Jim LaValle Steve Morelan Bob Pedersen ADMINISTRATOR Joel R. Hanson I have been attempting to lower the price of the proposed identification sign for City Hall. I was hopeful of having a substantial reduction in the price of the sign available for Wednesday's meeting, but I was thrown a last minute curve ball. I will attempt to solve that problem prior to Wednesday's meeting. In the meantime, you should be aware that I have been able to lower the price of the pre -cast portion of the sign by $825 ($4,233 to $3,408). Attached are the design sheets showing the original sign and the revisions that allowed us to achieve these savings. It is my opinion that these changes do not compromise the appearance nor the quality of the final product. I will make the some last minute efforts on the construction of the brick and block work for the sign. Hopefully I can lower this price enough to yield a cost which the Council feels is appropriate to allow construction to proceed. If I am not able to do this by Wednesday's meeting, we will need to delete this item from the agenda. JRH:kpv Enclosures Page 34 cc 0 i 20. . Oa z 0 PLAN VIEW 1 1 L • 052 1'0 Q•O ¢W <WI .� W W 2 0 FJ Wf N • J Fw W J O LL 00 0 W z 0 (7Q z >-Ow 2 U -, .BRICK COLUMN _JI L 4 z 11 Page 35 w a co 0\\ SCALE: 1 " =I' -0" PREPARED BY: SWWB INC. 22 DEC. 1995 3. INSET LETTERS TO BE PAINTED WITH LITHOCHROME. COLOR TO BE SELECTED. SOURCE (800) 328 -7094 1. BRICK TO MATCH BRICK ON CITY HALL SIGN TO BE ONE SIDED. 2. ALL LETTERS TO BE 3/4- -DEEP a o ctz F o :.1 0a 0 00 p 40 ww 0w (4) #4 REBAR- OVERLAP 18' MIN. w a 4r 00 > 0 m O0 0 S y d'2O o w 4 00 w wHO O 0 g w (00 w fig, �0 a ¢ wf 4 Ja F4. 9 J U' fO} JWO'° 4a wJ LL z 6 VOU1- j01 . OW go J z z 6 J w 0 ¢OZp �i0a .40 �1] o,z 0U0> UVU 191n 0a 3 3 O 2 0 U SECTION SCALE: P =1*-0' COMPACTED SUBGRADE 'AIWA rer,rotree a V. a 2 0 d, O J W °8 V 5 -4 y N n f z0 4 00 1 4z +sr 0 IEBAR 12' U to ai O UI �O ti r 7 2U d F-0 3z UOOp uwl [�jwZ Kp o,,, QH W g 2? m 0J .. 0 W EE E4 (9 O_ 'T ZO O3 0 12 o q 0 ci 0 > wU NZ J %T- aW w. 2 cc ma mm mn ¢w �Z ¢U O O 00 km } w AVbhtnr { ' Anj 1 1„m ,n .0-3I .6 -d .2/l-Z-.9 Page 36 (3) #4 REBAR CONT CONC. FOOTING -` — f 0 COMPACTE MAR -20 -1996 17:26 FROM TO 4844538 P.O1 16-oz- azYa -ae aaooaua a C :Aa NMvua OL68- 8Z6 /ZI9 :%Y3 0568- 8Z6 /ZI9 :aNOHd 9LE55 NH 'Oa880 5z9 xoa '0'd sSV3SHd NHHILLEON v) r CNOISBOpi t ©aCOaad P ge 37 MAR -20 -1996 17:27 FROM )6_ 4...E •aqua :XS 03)133113 TO 4844538 P.02 cr :X6 •MYNO OL68- 8ZP /319 :334 0568--8ZY /Zi9 :aNOnd 9LE55 NN '03550 539 ZOH 'O'd ISVD Eiid N22H L 1ON FLR-T STONE. MINIS H vi 2 ; ‘5, ¢ o K co • b In 4 O ID CP d d z N 91 n V) Q; 2 (j J2 \---' 3 - - S "N f $S "TMREaO£v TNSF2T - V S 2 3 a 0 a0 Q L O V Ol a d • r ii O r ME!1111111111 c —ao 210Vd .1I vi-) �4!9'avnAv J /4-1 :so3'oNa TOTAL P.02 Page 38 c+ f 9W4 C%aneda 515 Little Canada Road, Little Canada, MN 55117 -1600 (612) 484 -2177 / FAX: (612) 484 -4538 MEMORANDUM TO: Mayor Fahey & Members of the City Council FROM: Joel Hanson, City Administrator DATE: April 5, 1996 RE: Fire Suppression at the Provinces MAYOR Michael 1. Fahey COUNCIL Beverly Scalze Jim LaValle Steve MoreIan Bob Pedersen ADMINISTRATOR Joel R. Hanson The Fire Marshal, Fire Chief, and I were requested to meet with representatives of Dominium to discuss options for enhancements to the fire warning /suppression system at the Provinces. The options evaluated were as follows: * Full sprinkling of the two Provinces buildings - $140,000. Modified sprinkling with the corridors to be protected and a minimum of two heads in each unit - $120,000 ($60,000 per building). * Fire alarm /warning system upgrades - $43,000. Our preference was full sprinkling of both buildings to enhance life safety protection. Given that there are not enough funds to accomplish that option, the Fire Chief feels that we would be better off sprinkling one building with the available funds. Based on a review of the cost, it appears that the additional $10,000 it takes to fully sprinkle the building would be a worthwhile expenditure versus the partial sprinkling option. Armand Brachman from Dominium has indicated the following concerns with the sprinkling options: * Dominium is not in the position to contribute any more funds to the project. * They are very concerned about the liability associated with one building being sprinkled versus the other. * They would like the City to sign a clause whereby we agree to defend and indemnify them from any claims arising from the fact that one building is sprinkled versus both buildings. Page 39 Mayor & City Council April 5, 1996 Page 2 They feel they are receiving zero return from the buildings being sprinkled given the minimal savings in insurance premiums they would experience. (See letter attached.) Partial sprinkling for $120,000 is not a good option given concern that without full building coverage, serious fire damage could still result. When you consider the difference in cost, this additional exposure does not seem warranted. * Dominium is prepared to install the upgrades to the detection /warning system which they feel benefits their entire population rather than only a portion of it. The City has up to $38,850 to contribute to the sprinkling system if we were to use the 1% loan origination fee generated from the issuance of housing revenue bonds. Two schools of thought exist regarding the usage of these funds. The first is that these funds would not exist but for the project being considered. Therefore, their usage in assisting with renovation of the structures is warranted and appropriate. The other is that this is a new source of revenue to the City and this money could be used in other areas. Is it appropriate to use this money to assist a private development? The resolution of this matter is a policy question for the Council to decide. Our recommendation is to proceed with sprinkling of one building at this time. (Estimated cost is $70,000 of which $27,000 would be City funds.) However, I would not recommend approving a clause which defends and indemnifies Dominium for any claim resulting from the sprinkling of only one building. The City Attorney should be consulted for his opinion on this issue. JRH:kpv cc: Armand Brachman, Dominium Dick Boss, Fire Chief Duane Williams, Fire Marshal Page 40 February 19, 1996 Dominium 3140 Harbor Lane #102 Minneapolis, MN 55447 Attn: Armand ectr c Fire : Secur Rattner fire & Security, Inc. 4921 Babcock bit InverQuv9Hdghts.MN55071 • (812) 4500352 FAX 450.9740 Complex: The Provinces c041DITMON& We horsey propose to furnish all the materials and all the labor in accordance with the following speclfkattone. TEfiMSt Tema are net Go days from date of Invoke where satisfactory open account credit is established. Seller reserves the right to revoke or modify any erodd at hs solo discretion, A Finance and Handling charge will be assessed on all amounts past duo. Scope: Installation and upgrade the fire alarm in both buildings at the above named complex We w1l install sou ruler horns in each of the units that will be tied into the fire alarm system - Along with this a pliaue lime has to be added to both btuadings that will monitor the systems so the fire department will be notified what. the alarm goes oft Secondly Mll of the hallway lire doors will get magnetic door holders that close when the alarm goes oft This will give you more safety and security with the visual site down the halls. by: SD •d Investment: 543,000.00 Mashie, Piro & 3ecutlty Inc. \\CONTRACTOR �nhx 4nn . Data: Aooaptsd by: 2SLt 6SS ZT9 CUSTOMER Page 41 bin WiDa Wd 9Z: a aam ?6- TZ -33d Acadia 7701 Ynrir Atomic, South • Suito 7C0 Mam.ipaus.MirlIall 55435 (611)13040W Pu (612 130.3009 February 20, 1996 Mr. Armand Brachman Dominium Group, Inc. . • 3140 Harbor Lane, Suite:102 Minneapolis, Mn 55447 . . ••• 1.1 r' ; . ; • : • :" ' • •• • • • ;"4::. ••• r.C" • ‘.1./.11).;-‘h ‘;' • . 7•••••• /in • Re: Potential Premium Savings Due'to;thetallation of Automatic Sprinkler Systam,at,Prvinces Apartmenta ordia 1 • , , Per your request .I am forwarding .fOr,YOuriieView'initurance premium estimates for the Provinces Apartments both with-and without an automatic fire protectionapriakiersystem.installed. ., • • . .. ,Dt . •• •1•• , . . ' • •• .. t1 . • • ; —.4 ., ts,r*;14d, ,t • (..::..... .... ':',1;...:,...., . . .,‘,. , . The estimates are based on the:building3niirable,value.Of $4.,400,000. and use the current rates.now•being•oharged•on your existing policy. These premiums, include coverage.forthe general,liability exposures •'.. which are part of the proper77:97::::::::::ral.liabilitY premium is approximately $3,080.iandriejncluded'in each of the listed premiums., , ., . . . , . . , .. • •• • ,:. ..t -1/4 'k“,'7 ...+;.,•.,:,:. , c . fired premium Non Sprinklered Premium '' t- t. ;%: ..... . .. . $ 61,360. , 'S 6,600. Due to the fact that apartmencHproperiies:ere very 'competitively . priced end.the.typical.fire,hazardstpresented.by apartment occupancies are not extremely high, thecredits:availablefor,the addition of a eprinkler system ie,notgreatia:*AlsO.:LAn,\the'Tevent"that a building in partially uprinklered:Alese,than,SOC:0Cthe'total:building area) the • premiums would be the'same as,ifi:it;,Werenoisprinklered at all. Tha Insurance Services Office_Which,soti.,the5Eire.zrateedoes not provide credit 4or a,partially eprinklered bUilding4.•,. ,i . .., . • • - ..- :::..tt ...,3*-..h..4,:.,:imv.:-.;:..wit_ ,*-:;7:::?•,:vi.:;.' If I can be -of further an'Aiatince'cWie.youThave additional questions, ' please do not hesitate•to.calli fle.-2?7,.g..T..;•*,. :::. Sincerely, ; :., .' $.2-). `‘"-L—r) sc' '':. 7''‘1',;. • . ' .'''.:".:','...47-,;‘....? • • • Jttsa R. Perkins ARM Vice President. , • - • 9 ' 9 : £0'd ENERAL SPRINKLER CORPORATION CONTRACTORS RJR AU. TYPES OF FIRE SUPPRESSION SYST MS February 21, 1996 Dominion Group, Inc. 3140 Harbor Lane N. Plymouth, MN 55447 Attn: Armond Brachman Re: Fire Sprinkler System The Provinces Apartments 153 -155 U. Little Canada Road Little Canada, MN Dear Sir: MR04$014 UCSN4e moon WRCCNVN UOam% mot Thank you for the invitation to prepare a budget price for this project. SCOPE gg lumx Provide and install a =plate get type residential Eire sprinkler system in (2) existing apartment buildings (118 unite total). The following work stall be performed: - Install a complete fire sprinkler system in the corridors and in all areas of the living units, except for the reach -in closets. - Install "Decoshieid" pipe covering oa all exposed horizontal piping. The vertical risers would be installed in the closets and will be exposed. Install a new alarm panel and all necessary electrical wiring for each building. Install a new 4 inch underground water into each building. It is assumed that the new water service can be connected to the main serving the existing fire hydrant just outside the buildings. Hiliana $140,000.00 should be budgeted for the above work. 0 4332. UT ILE CANADA i1OAO • St PAUL MINNESOTA • 55117 • (912) 4844903 • ($122) 484.2614 FAX O 497 154th STREET • OSCEOLA. WISCONSIN • 54020 • (715) 294.4387 • (800) 878 -9777 28L1 5SS 7.29 Page 43 Nfl'XNINOQ Wa LIZM 96 -t -334 1,0 'd Page two Vebruary 21, 1996 =MA 1. Standpipe system. 2. Sprinklers in concealed spaces, such as between the floors or above the 3rd floor ceiling. NOTE: The above items should not be required, Please call me if you have any questions. Sincerely,, `w•- - -`'titti Scott Messier, P.B. Vice President /Sales Manager 284T 6SS t19 Page 44 WIIINIWea Wd 9Z-be Q3I 96 -T.7-339 APR -02 -96 TUE 12:42 DOMINIUM MANAGEMENT ENERAL SPRINKLER CORPORATION March 29, 1996 Dominion Group, Inc. 3140 Harbor Lane N. Plymouth, MN 55447 FAX NO 16125591783 P,02 CONTRAS,' RS FOR ALL TYPES OF FIRE SUPPRESSION SYSTEMS MINNESOTA LICENSE SC00002 WISCONSIN LICENSE /SCWSS Attn: Paul Marzyski Re: Fire Sprinkler System The Provinces Apartments 153 -155 E. Little Canada Road Little Canada, MN Dear Sir: Thank you for the invitation to prepare a budget price for this project. SCOPE OF WORK Provide and install. a wet type residential fire sprinkler system 11; (2) exlbLing apartment buildings (11a units total). The following work shall be performed: - Install a complete fire sprinkler system in the corridors and (2) sprinklers in each apartment unit. The locations of the apartment unit sprinklers shall be determined by either the owner or the fire department. - Install "Decoshield" pipe covering on all exposed horizontal piping. The vertical risers would be installed in the closets and will be exposed. - Install a new alarm panel and all necessary electrical wiring for each building. - Install a new 4 inch underground water into each building. It is assumed that the new water service can be connected to the main serving the existing fire hydrant just outside the buildings. BTTDa5T $120,000.00 should be budgeted for the above work. ($60,000.00 per building) CI 433 E. LITTLE CANADA ROAD • ST. PAUL, MINNESOTA • 55117 • (612) 484 -5903 •I (612) 484.9514 FAX ❑ 497 184th STREET • OSCeQLA. WISCONSIN • 54020 • (715) 294 -4387 • (800) 878 -8777 Page 45 AFR -02 -96 TUE 12:43 DOMINIUM MANAGEMENT 0 Page two March 29, 1996 EXCLUDES FAX 110. 16125591783 P. 03 1. Standpipe system. 2. Sprinklers in concealed spaces, such as between the floors or above the 3rd floor ceiling. NOTE: The above items should not be required. Please call me if you have any questions. Sincerely, 8'cott Messer, P.E. Vice President /Sales Manager Page 46 2n ?7 %) Ceanadda 515 Little Canada Road, Little Canada, MN 55117 -1600 (612) 484 -2177 / FAX: (612) 484 -4538 MEMORANDUM TO: Mayor Fahey & Members of the City Council FROM: Joel Hanson, City Administrator DATE: April 5, 1996 RE: Energy Retrofit Program MAYOR Michael L Fahey COUNCIL Beverly Scalze Jim LaValle Steve Morelan Bob Pedersen ADMINISTRATOR Joel R. Hanson A few months ago, the City entered into an agreement with Environment and Energy Resource Center (EERC) to analyze possible revisions to the Little Canada City Hall and Public Works buildings that would yield energy savings and be eligible for participation in NSP's rebate and 0% interest loan financing program. Since that time, evaluations of both facilities have been conducted. After considerable review and discussion, the following work program is recommended to the Council for implementation: * Lighting fixture retrofit - This will involve the replacement of all relevant lamps and ballasts with new energy efficient models at City Hall and Public Works. * The three gas furnaces installed at City Hall with the original building are to be replaced with new systems that are at least 90% efficient. An alternate has been included with the furnace system to provide for humidification of the building. The three oldest air conditioner compressors at City Hall are to be replaced with newer, more energy efficient models. * Installation of window film on upper lobby windows to reduce solar heat and UV rays. Competitive quotations will be received for this work. Not all of the project costs are eligible under the NSP program. For those portions not eligible, we will use the General Capital Improvement Fund to address these expenditures within 1996 budgeted amounts. (We have budgeted $13,000 for furnace and air conditioner replacement.) The majority of program costs will be Page 47 Mayor & City Council April 5, 1996 Page 2 placed on the 0% loan program whereby energy savings resulting from the implementation of this new equipment will be used to repay the loan. Estimated repayment term is approximately eight years. After doing a detailed review of the proposed plans and specifications, it is my recommendation that we proceed with the project as recommended by EERC. Detailed copies of the plans and specifications are available for review in my office if you so desire. JRH:kpv cc: Doug Jost, EERC Page 48 4'4/1 Yet /4J ceanack 515 Little Canada Road, Little Canada, MN 55117 -1600 (612) 484 -2177 / FAX: (612) 484 -4538 April 5, 1996 TO: Mayor Fahey and Members of the City Council FROM: Joel R. Hanson, City Administrator RE: Controlled Burn Request at St. Jude Medical MAYOR Michael I. Fahey COUNCIL Beverly Scalze Jim LaValle Steve Morelan Bob Pedersen ADMINISTRATOR Joel R. Hanson As you will recall, last year the City authorized a controlled burn by Prairie Restorations, Inc. at the St. Jude Medical Woodland facility located on County Road B. Prairie Restorations, Inc. is again requesting this authorization on behalf of St. Jude Medical. They feel this burn should achieve the desired results over the next three to four year period. I have discussed the matter with the Fire Department. The Department is agreeable to the granting of an exemption from our ordinance restricting open burning subject to the same conditions which were imposed last year. These conditions are: * Receipt of a copy of the contract between St. Jude Medical and Prairie Restorations, Inc. for the controlled burn. * Receipt of a certificate of insurance from Prairie Restorations, Inc. with appropriate limits of liability. * 24 hours advanced notice to the City, Fire Department and the Ramsey County Sheriff's Department prior to the burn in addition to a one -hour verbal follow -up notice to the Ramsey County Sheriff's Dispatcher prior to the commencement of burning activities. * Burning is to occur between the hours of 10 A.M. and 3 P.M. so as to minimize impact on traffic in the area. * Wind speed at the time of burning cannot exceed 10 M.P.H. and wind direction must be from the north, northeast or east. At least four employees of Prairie Restorations, Inc. must be actively participating in controlling the burn and have available necessary suppression equipment and water supply to manage the situation. Equipment is to Page 49 include 4- gallon bladder bags for each crew member and a pressurized, truck - mounted spraying system with at least 200 gallons of water supply. Provisions for additional water from St. Jude's facility must also be made. Subject to these conditions, I believe Prairie Restorations, Inc. is more than capable of handling this controlled burn. Last year's burn went smoothly with no problems being encountered. cc: Dick Boss, Fire Chief Mike Hiltner, Prairie Restorations, Inc. Duane Williams, Fire Marshal Page 50 25/74 (--6( Zac%z 515 Little Canada Road, Little Canada, MN 55117 -1600 (612) 484 -2177 / FAX: (612) 484 -4538 MEMORANDUM TO: Mayor Fahey and Members of the City Council C3FROM: Scott Tangen, Public Works Director DATE: April 4, 1996 MAYOR Michael I. Fahey COUNCIL Beverly Scalze Jim LaValle Steve Morelan Bob Pedersen ADMINISTRATOR Joel R. Hanson RE: Drug and Alcohol Testing Policy for Safety Sensitive Employees Attached for your review is our Drug and Alcohol Testing Policy for Safety Sensitive Drivers pursuant to the Code of Federal Regulations, Title 49, Part 382 which has stated that effective January 1, 1996 all employees with a commercial driver's license (CDL) and who operate a commercial motor vehicle are to be tested for drug and alcohol use according to these regulations. I recommend that this Drug and Alcohol Policy be added to Section 21 of our Personnel Policy in addition to our current Alcohol and Psychoactive Drug Policy. This Drug and Alcohol Testing Policy covers only our safety sensitive drivers, that is, employees with current commercial driver's licenses. If you have any questions prior to Wednesday's meeting, please feel free to contact me. ST:bj Page 51 CITY OF LITTLE CANADA ALCOHOL AND DRUG USE AND TESTING POLICY FOR SAFETY - SENSITIVE DRIVERS Page 52 Introduction The following is the policy of the City of Little Canada regarding testing associated with alcohol misuse and drug use by those employees operating motor vehicles which require a Commercial Driver's License. A discussion of the physical effects of alcohol and certain drugs on the body is included as well. The terms alcohol misuse, drug use and substance abuse are used interchangeably in this document. The name and telephone number of the person who can answer any questions you may have about the alcohol and drug rules and assist you in substance abuse situations appears on the last page of this policy. Terms and Abbreviations BAT Breath Alcohol Technician CDL Commercial Driver's License CMV DHHS DOT EAP EBT MRO us you Commercial Motor Vehicle Department of Health and Human Services Department of Transportation Employee Assistance Program Evidential Breath Testing Medical Review Officer The Employer The Driver /Employee Definitions Alcohol The intoxicating agent in beverage alcohol, ethyl alcohol, or other low molecular weight alcohol including methyl and isopropyl alcohol. Alcohol Also called alcohol content, Concentration volume of breath, (expressed per 210 liters of breath) as evidential breath test, such Alcohol Use Breath Alcohol Technician the alcohol in a as grams of alcohol indicated by an as a breathalyzer. The consumption of any beverage, mixture or preparation, including medications, containing alcohol. An individual who instructs and assists individuals in the alcohol testing process and operates an evidential breath testing (EBT) device. Confirmation In alcohol testing: a second test, following a Test screening test with a result of 0.02 or greater, that provides quantitative measurement of alcohol concentration. In drug testing: a second test to identify the presence of a specific drug or metabolite. In order to ensure reliability and accuracy, this test is separate from and uses a different -1- Page 53 technique and chemical principle from that of the alcohol screening test. Controlled In this booklet, the terms "drugs" and "controlled Substances substances" are interchangeable and have the same meaning. Unless otherwise provided, these terms refer to: * marijuana * cocaine * opiates * phencyclidine (PCP) * amphetamines, including methamphetamines. Driver Any person who operates a commercial motor vehicle, (CMV) including: * full -time, regularly employed drivers * casual, intermittent or occasional drivers * leased drivers * independent, owner - operator contractors who are either directly employed by or under contract to an employer or who operate a commercial motor vehicle (CMV) at the direction of or with the consent of an employer. Evidential A device used for alcohol breath testing that has Breath been approved by the National Highway Safety Testing Administration. Device Medical A licensed physician (medical doctor or doctor of Review osteopathy) responsible for receiving laboratory Officer results generated by an employer's drug testing program. The MRO must have knowledge of substance abuse disorders and appropriate medical training to interpret and evaluate an individual's confirmed positive test, medical history, and other relevant biomedical information. Screening In alcohol testing: the initial test to determine Test if a driver has a prohibited concentration of alcohol in his or her system. In controlled substances testing: a screen to eliminate "negative" urine specimens from further consideration. Substance Refers to patterns of substance use that result in Abuse health consequences or impairment in social, psychological and occupational functioning. -2- Page 54 Substance A licensed physician (medical doctor or doctor of Abuse osteopathy) or a licensed or certified Professional psychologist, social worker, employee assistance professional, or certified addiction counselor with knowledge of and clinical experience in the diagnosis and treatment of alcohol and controlled substance - related disorders. Who is Covered by the Alcohol and Drug Rule? The Federal Highway Administration, Department of Transportation Alcohol and Drug ruling applies to every person who operates a commercial motor vehicle (CMV) in interstate or intrastate commerce, and is subject to the commercial driver's license (CDL) requirements of part 383. What is a Safety- Sensitive Function? A safety- sensitive function is defined as including any of the following circumstances and /or activities: * at a carrier or shipper plant, terminal or facility, or other property, or on any public property, waiting to be dispatched, unless the driver is relieved from duty by the employer; * inspecting service brakes, including trailer brake connections, parking (hand) brakes, steering mechanism, lighting devices and reflectors, tires, horn, windshield wipers, rear vision mirrors, coupling devices, fire extinguisher, spare fuses, or warning devices for stopped vehicles; * inspecting, servicing, or conditioning any (CMV) in operation; * at the driving controls of a CMV in operation; * while in or upon any CMV, except when resting in a sleeper berth; * supervising or assisting in loading or unloading a vehicle; * attending a vehicle being loaded or unloaded; * while in readiness to operate the vehicle; * when giving or receiving receipts for shipments loaded or unloaded; * performing the driver requirements of sections 392.40 and 392.41 of part 392, Driving Motor Vehicles, relating to accidents; * repairing, obtaining assistance, or remaining in attendance upon a disabled vehicle. What Are the Alcohol and Drug Prohibitions? The DOT refers to the restrictions for the use of both alcohol and controlled substances as prohibitions. Alcohol Prohibitions are tied to the performance of safety- sensitive functions in the following ways: 1. A driver may not report for duty or stay on duty -3- Page 55 a. with a blood alcohol concentration of 0.04 or greater b. if in possession of alcohol (unless it is being transported as cargo) NOTE: this includes any product (medication, food, or other product) containing alcohol, regardless of the alcohol content. c. if using alcohol d. within four hours of using alcohol 2. A driver who has an accident may not use alcohol until post - accident testing is done or for a period of eight hours, whichever comes first. 3. Drivers cannot refuse to submit to alcohol testing. 4. Employers who know about any of the above acts cannot permit the driver to perform a safety- sensitive function. The Federal Highway Administration bans the use of controlled substances by drivers. Drug Prohibitions: 1. Drivers may not report for duty or stay on safety- sensitive duty while using any controlled substance. There may be an exception to this ruling if a physician has prescribed a substance and has advised you that is does not interfere with your ability to operate a vehicle in a safe manner. 2. Drivers may not report for duty or stay on duty if they have tested positive for a controlled substance. 3. Employers who know about either of the above acts cannot permit the driver to perform a safety- sensitive function. 4. Employers may require drivers to report the use of any therapeutic drugs. What Tests are Required and When Will I be Tested? There are five situations where testing can be done to determine the presence of alcohol and /or drugs. 1. Pre - employment When: Before a new hire can perform any safety- sensitive duties or when a person transfers into a safety- sensitive function from elsewhere in the municipality. NOTE: No person will be considered for a Driver's position who has had a positive drug and /or alcohol test within two years of his or her application. 2. Post - accident When: Following an accident where * a life was lost * the driver was cited for a moving traffic violation. Post - accident alcohol testing should be done within two hours of the accident. If a test cannot be done within eight hours, it probably will not be done. Post- accident drug testing shall be done within 32 hours, or not done at -4- Page 56 all. 3. Random Unannounced random testing is required on certain percentage of drivers each year. How: The random selection process used shall ensure that each driver has an equal chance of being tested each time selections are made. When: Drivers are randomly selected from the pool. Random testing for alcohol shall be completed just before, during or immediately after performing safety- sensitive work. Random testing for drugs may be done at any time you are at work. Once you are notified that you have been selected for random testing, you must proceed immediately to the test site. Random testing is done as follows: * 25% of all drivers shall be randomly tested for alcohol during the first year of the testing program. The number to be randomly tested in following years depends on the percentage of positive tests for the entire industry. * 50% of drivers shall be randomly tested for controlled substances during each year of the testing program. 4. Reasonable suspicion When: If your supervisor has reason to believe that your behavior or appearance may indicate alcohol or drug use. Testing for reasonable suspicion is based on: * the observances of a trained supervisor * specific, clearly stated observations concerning the driver's appearance, behavior, speech or body odor * observations made for alcohol testing shall be made just before, during, or just after the performance of a safety- sensitive function. Important points: * The supervisor who makes the observation and determines that reasonable suspicion testing should be done, may not conduct the alcohol test on the driver. * Alcohol testing for reasonable suspicion must be done within two hours of the observation. Tests that cannot be done within eight hours of the observation shall not be done. * You cannot report for duty or stay on the job while under the influence of alcohol or while impaired by alcohol as shown by behavior, speech, or performance that indicates alcohol misuse. You will not be allowed to continue to perform safety- sensitive duties until: Your alcohol concentration is less than 0.02. -5- Page 57 -or- 24 hours have passed from the time of initial observation. * Action regarding alcohol misuse cannot be taken against a driver unless an alcohol test was administered or was refused by the driver. 5. Return to duty and follow -up When: * Return to duty testing is required for drivers who violate prohibitions and are returning to work. In order to return to work, an alcohol concentration of less than 0.02 or a negative drug test is required. * Follow -up testing is required when a driver returns to a safety- sensitive function. A minimum of six tests shall be performed during the first year back in a safety- sensitive position. However, follow -up testing may continue for up to five years. What Happens if I Refuse to be Tested? As part of the alcohol and drug rule, you must submit to alcohol and drug testing. If you refuse to be tested, you cannot continue on the lob. Refusal to test is considered to be any time you either fail to provide enough breath for alcohol testing or enough urine for controlled substances testing without a valid medical reason after being notified of the testing requirements, or if you clearly obstruct the testing process. How is Alcohol Testing Done? 1. Alcohol testing is done by a certified Breath Alcohol Technician, or BAT, in a private setting where no one but you and the BAT can see or hear the test results. An evidential breath testing device (EDT) approved by the National Highway Safety Administration must be used. 2. The BAT will ask you for identification. You may ask for the BAT's identification as well. 3. To complete the test, you must blow forcefully into the mouthpiece of the testing device. The BAT must show you the test result on the testing device. 4. A screening test is done first. If the reading is less than 0.02, you will sign the certification and fill in the date on the form. The test will be reported as negative to the employer. 5. If the reading is 0.02 or greater, a confirmation test must be done (after 15 minutes, but within 20 minutes of the first test). You will be asked not to eat, drink, belch or put anything in your mouth. These steps prevent the buildup of mouth alcohol, which could lead to an artificially high result. 6. If the screening and confirmation test results are not the -6- Page 58 same, the confirmation test result is used. If you refuse to be tested or to sign the testing form, the BAT will immediately notify your employer. How is Drug Testing Done? 1. Drug testing is done by analyzing a urine sample, which is collected in a private location. 2. Urine specimens are divided into two containers by the collection site person -- in your presence. These two samples, called "primary" and "split ", are sent to a testing laboratory certified by the Department of Health and Human Services (DHHS). 3. At the laboratory, a screening test is performed on the primary sample. If this test is positive for drugs, a confirmation test is required. 4. The confirmation test must use a specialized procedure called gas chromatography /mass spectrometry, to ensure that over - the - counter drugs are not reported as positive. 5. If the first test is positive, the Medical Review Officer (MRO) will notify you to find out if there is a medical reason for the drug use. If you can document why the substance is being taken and the MRO finds it is a legitimate medical use, the test may be reported as negative to the employer. 6. After being notified that the first test was positive, you have 72 hours to request a test of the split specimen. If you make this request, the split specimen is sent to another DHHS- certified lab for the test. a. If you do not contact the MRO within 72 hours, but can prove to the MRO that you had a legitimate reason for not doing so, the MRO can order the split specimen tested. Removal from safety- sensitive duty as required by the DOT following a positive drug test is not delayed to await the result of the split specimen test. 7. If the analysis of the split sample does not confirm the presence of a drug, the MRO cancels the test and reports this to the DOT, to the employer, and to you. What are the Consequences of Violating the Alcohol or Drug Prohibitions? Alcohol violations: a. Removal from safety- sensitive functions. b. Following a violation, a driver cannot return to a safety - sensitive duty until an evaluation has been done and any recommended treatment has been completed. c. Anyone with an alcohol concentration of 0.02 or greater, but -7- Page 59 less than 0.04, cannot return to safety- sensitive duties for at least 24 hours. Drug violations: a. Removal from safety- sensitive functions. b. A driver cannot return to a safety- sensitive job until an evaluation has been done, recommended therapy is completed, and a verified negative drug test is produced. Where Can I Go for Help? The alcohol and drug rule requires us to provide you with an opportunity for treatment. The ruling does not, however, require us to hold a job open for you or to pay for rehabilitation. * These issues are handled according to our alcohol and drug policy. * if you violate an alcohol or drug prohibition, you must be evaluated by a substance abuse professional to determine what help is needed. Before you can return to a safety- sensitive job, you must: a. have an alcohol concentration of less than 0.02, or a verified negative drug test (depending on the violation) b. complete recommended treatment c. complete a minimum of six follow -up tests within the first year back to work (follow -up testing may be done for up to five years after return to work). If you have not violated alcohol or drug prohibitions, but would like further information or assistance on alcohol or drug issues, you may do so on a confidential basis through your Employee Assistance Program. What are the Effects of Alcohol and Drugs on the Body? Alcohol, a nervous system depressant, is the most widely abused drug. About half of all auto accident fatalities in this country are related to alcohol abuse. A 12 -ounce can of beer, a 5 -ounce glass of wine and a 1 1/2 ounce shot of hard liquor all contain the same amount of alcohol. Each 1/2 ounce of alcohol takes the average body about one hour to process and eliminate. Coffee, cold showers, and exercise do not hasten sobriety. Alcohol first acts on those parts of the brain that affect self - control and other learned behaviors. Low self - control often leads to the aggressive behavior associated with some people who drink. In large doses, alcohol can dull sensation and impair muscular coordination, memory, and judgment. Taken in larger quantities over a long period of time, alcohol can damage the liver and heart and can cause permanent brain damage. On the average, heavy drinkers shorten their life spans by about ten years. -8- Page 60 Other Effects: * greatly impaired driving ability * reduced coordination and reflex action * impaired vision and judgment * inability to divide attention * lowering of inhibitions * hangover, which can be accompanied by headaches, nausea, dehydration, unclear thinking, unsettled digestion and aching muscles Marijuana, also known as "pot ", "weed ", "grass ", and other street names, alters the user's sense of time and reduces the ability to perform tasks requiring concentration. The drug has a significant effect on judgment, caution, and sensory /motor functions. Marijuana stays in the body for 28 days, unlike alcohol, which dissipates in a few hours. Other Effects: * impaired driving for at least 4 -6 hours after smoking one "joint" * restlessness * inability to concentrate * increased pulse rate and blood pressure * rapidly changing emotions and erratic behavior * altered sense of identity * dulling of attention * hallucinations, fantasies and paranoia * reduction or temporary loss of fertility Cocaine is a stimulant drug which increases heart rate and blood pressure. As a powder, cocaine is inhaled, ingested, or injected. Cocaine is also used as free -base cocaine known as "crack" or "rock ", which is smoked. The crack "high" is reached in 4 -6 seconds and lasts for about 15 minutes. Many people mistakenly believe that, because it is smoked, crack is safer than other forms of cocaine use. It is not. Crack cocaine is one of the most addictive drugs known today. The most dangerous effects of crack are that its use can cause vomiting, rapid heart beat, tremor and convulsions. All of this muscle activity increases the demand for oxygen, which can result in a cocaine - induced heart attack. Since the heat regulating center in the brain is also disrupted, dangerously high body temperatures can occur. With high doses, brain functioning, breathing, and heart beat are depressed, which can lead to death. -9- Page 61 Other Effects: * a rush of pleasurable sensations * a heightened, but momentary, feeling of confidence, strength, and endurance * accelerated pulse, blood pressure and respiration * impaired driving ability * paranoia, which can trigger mental disorders in users prone to mental instability * irritation of the nostrils and nasal membrane * mood swings * anxiety * reduced sense of humor * compulsive behavior, such as teeth grinding or repeated hand washing. Amphetamines are drugs that stimulate the central nervous system and promote a feeling of alertness and an increase in speech and general physical activity. Some common street names for amphetamines are "speed ", "uppers ", "black beauties ", "wake- ups ", "footballs ", and "dexies ". People with a history of sustained low -dose amphetamine use quite often become addicted, believing that they need the drug to get by. These users frequently keep taking amphetamines to avoid the "down" mood they experience when the drug wears off. Even small, infrequent doses can produce toxic effects in some persons. Restlessness, anxiety, mood swings, panic, heart rhythm disturbances, paranoid thoughts, hallucinations, convulsions and coma have been reported. Long -term users often have acne resembling measles, trouble with their teeth, gums and nails, and dry, dull hair. Heavy, frequent use can produce brain damage resulting in speech disturbances. Other Effects: * loss of appetite * irritability, anxiety, depression * increased heart rate and blood pressure * difficulty in focusing eyes * exaggerated reflexes * distorted thinking * perspiration, headaches, dizziness * short -term insomnia Opiates include heroin, morphine, codeine and narcotics used to relieve pain and induce sleep. Heroin, also called "junk" or "smack ", accounts for 90% of the narcotic abuse in this country. Sometimes narcotics found in medicines are abused. This includes pain relievers containing opium and cough syrups containing -10- Page 62 codeine. Heroin is illegal and cannot even be obtained with a physician's prescription. Most medical problems are caused by the uncertain dosage level, the use of unsterile needles, contamination of the drug, or the combination of a narcotic with other drugs. These dangers depend on the specific drug, its source and the way it is used. Other Effects: * short -lived euphoria * impaired driving ability * drowsiness, followed by sleep * constipation * decreased physical activity * reduced vision * change in sleeping habits * possible death Phencyclidine or PCP, also called "angel dust ", was developed as a surgical anesthetic in the late 1950s. Later, due to its unusual side effects in humans, it was restricted to use as a veterinary anesthetic and tranquilizer. Today, it has no lawful use and is no longer legally manufactured. PCP is a very dangerous drug. It can produce violent and bizarre behavior even in people otherwise not prone to such behavior. More people die from accidents caused by erratic and unpredictable behavior produced by the drug than from the drug's direct effect on the body. PCP scrambles the brain's internal stimuli and alters how users see and deal with their environment. Routine activities such as driving and walking become very difficult. Low doses produce a rush, sometimes associated with a feeling of numbness. Increased doses produce an excited, confused state including any of the following: muscle rigidity, loss of concentration and memory, visual disturbances, delirium, feelings of isolation and convulsions. Other Effects: * impaired driving ability * drowsiness * perspiration * repetitive speech patterns * incomplete verbal responses * blank stare * thick, slurred speech * involuntary eye movement Page 63 The following person is designated by the employer to answer questions about these matters: Scott R. Tangen, Public Works Director (612) 484 -2177 Our testing facility is: Mendox Labs, Inc. 402 W. Co. Rd. D St. Paul, MN 55112 (612) 636 -7466 (800) 832 -3244 This lab is certified to perform controlled substance testing according to DHHS /NIDA regulations. The following organization should be contacted for confidential assistance with drug and /or alcohol problems: Health Partners Information Line...612- 883 -5000 Toll -Free 1 -800- 883 -2177 -12- Page 64 POLICY MODIFICATION The employer retains the right to modify this policy to conform to changes in regulation or law. I have received a copy of Little Canada's Alcohol and Drug Use and Testing Policy for Safety- Sensitive Drivers and have been provided information on the following: 1. The person designated by the employer to answer questions about these materials; 2. Who is subject to alcohol misuse and controlled substance requirements; 3. Explanation of a safety- sensitive function; 4. What driver conduct is prohibited; 5. Circumstances for drug and /or alcohol testing; 6. Procedures used to test for the presence of drugs and /or alcohol; 7. The requirement that employees submit to controlled substance and alcohol testing; 8. An explanation of what constitutes a refusal to submit to testing; 9. The consequences for drivers violating the prohibitions of this rule, including the immediate removal of the driver from safety- sensitive functions; 10. The consequences for drivers found to have an alcohol concentration level of 0.02 or greater, but less than 0.04; and 11. Information concerning the effects of alcohol and controlled substance use on an individual's health, work, and personal life. Signs and symptoms of an alcohol or controlled substances problem and available methods of intervening when an alcohol or a controlled substances problem is suspected, including confrontation, referral to an employee assistance program and /or referral to management. Signature: Date: Please print name: -13- Page 65 515 Little Canada Road, Little Canada, MN 55117 -1600 (612) 484 -2177 / FAX: (612) 484 -4538 MEMORANDUM MAYOR Michael 1. Fahey COUNCIL Beverly Scalze Jim LaValle Steve Morelan Bob Pedersen ADMINISTRATOR Joel R. Hanson TO: Mayor Fahey and Members of the City Council FROM: Scott Tangen, Public Works Director DATE: April 4, 1996 RE: Part -time Public Works and Seasonal Workers' Salaries Attached you will find a survey of surrounding Cities and their salary ranges for part -time seasonal workers and a 1995 study that was conducted by Bob Lambert, Director of Parks, Recreation, and Natural Resources for the City of Eden Prairie. Twenty -six communities responded to the survey. The survey asked the who, what, why, where, and when questions pertaining to seasonal employees. I recommend we change our current wage status for part -time Public Works and seasonal workers. 1st Year 2nd Year 3rd Year 4th Year Existing Proposed 5.50 /HR 5.50 /HR 5.75/HR 5.75/HR 6.00 /HR 6.25/HR 6.25/HR 6.75/HR Implementing this change will help us remain in competition with other cities and businesses in the area, and help us recruit and retain experienced seasonal and part -time employees. If you have any questions before Wednesday's meeting, please give me a call. ST:bj Page 66 Arden Hills Eagan Falcon Heights Little Canada Maplewood 1995 WAGES FOR SEASONAL (PARKS) STAFF (Information gathered via telephone) (1995) 5.75 - 7.50 (1995) 5.78 - 6.84 (unskilled- experience) 6.78 - 8.84 (skilled- experience) (commercial mower operator) (1995) 5.00 - 7.50 (1995) 5.50 - 6.25 (1995) 6.50 - 9.00 6.11 (summer laborer) 6.49 (Park Aid II) (1995) 5.50 - 6.50 (Groundskeeper I) 6.50 - 9.25 (Groundskeeper II) (Commercial mower operator) Ramsey County Parks (1995) Roseville Vadnais Heights (1995) 5.75 - 6.75 (unskilled) ** (skilled) ** Vadnais Heights will be paying higher than 6.75 in 1996, but the exact amount is still undetermined. Page 67 City of Eden Prairie City Offices 8080 Mitchell Road • Eden Prairie, MN 55344 -2230 Phone (612) 949 -8300 • TDD (612) 949 -8399 • Fax (612) 949 -8390 e,i prams: MEMORANDUM TO: Area Park and Recreation Directors FROM: Bob Lambert, Director of Parks, Recreation and Facilities DATE: May 12, 1995 SUBJECT Seasonal Maintenance Staff Survey Several weeks ago I sent out a survey to approximately 35 metropolitan area communities requesting they fill out a survey on hiring seasonal park maintenance staff. Twenty-six communities responded to the survey, and I have attached a summary of the responses to the survey to this memorandum. The purpose of this memorandum is to provide observations and some noteworthy facts learned from this survey. The first thing I noticed upon receiving the initial response on the survey is that I failed to provide a question in the survey to indicate who sent the survey or the population of the community. A number of the responders obviously noted that shortcoming and either attached a card or wrote in the name of the community and return address. Of the 26 communities responding to the survey, well over half hire a dozen or more seasonal employees. Nine of the 26 hired over 20 and three of the communities surveyed hired 50 seasonal employees. . Six of the 26 communities had two pay scales for seasonal staff. Those with two pay scales either had higher pay scales for individuals who are willing to work a full season (six months) or who brought special skills to the position. The majority of the communities surveyed started first year employees between 55.50 /hour and 57.00 /hour. By the second year the average wage was between $6.25 and 57.50 and by the third year between 56.50 and 3.800 /hour. Burnsville is the only community that provided an incentive program and a copy of that program is attached. Seven communities had a minimum age of 16. Two communities had a minimum age of 17. All of the remaining communities had a minimum age of 18. Five communities required a driver's license and seven requested prior work experience preferably with lawn maintenance. a ec.c:za we' Page 68 Twenty-one percent of the seasonal help were hired in April, 43 % in May and 35 % in June. Several of the communities commented that they would have preferred to hire employees in April, but were not able to get most employees on board until late May. Nine of the communities began advertising in January and February. Nine others advertised in February and March and five of the communities waited until April to begin advertising. Three communities did not advertise at all. The vast majority of the seasonal staff work from 7:00 a.m. to 3:30 p.m., Monday through Friday; however, two communities had staff working 6:00 a.m. to 4:30 p.m. four days a week and several other communities had staff working weekends as a regular part of their shift, as well as different shift hours, such as 2:30 p.m. until 10:30 p.m., 9:00 a.m. to 5:00 p.m., 6:00 a.m. to 2:30 p.m., etc. Ten of the 18 communities that had 18 year old age limits had two applicants for every job opening, three communities estimated they had ten or more applicants for every job opening. Of the seven communities that had 16 year old age limits, all averaged better than four applications for a job opening, two communities averaged ten applicants per job opening and two communities averaged 30 applicants per job opening. Eleven of the 26 communities responded that 50 -75 % of their staff returned each year. Seven of the communities had 75 % or more of their staff return each year. Five had 40 -50 % return and four had 20-40 % return. The respondents were nearly split on whether or not they had problems filling positions. Of the seven communities with 16 year old age limits only one indicated they had a problem filling positions, while ten of the communities with 18 year old age limits had problems filling positions. Only five of the communities responded that they had made changes in recruiting policies in order to entice more applicants. Some of the changes made were as follows: 1. Provided skilled labor wage above the regular wage. 2. Advertised for the six month position in the St. Paul paper (was not successful this year). 3. Increased the wage, contacted college placement offices and posted in colleges, especially in the metro area. 4. Used the Minneapolis Tribune with mixed success, sent openings to colleges in the memo area (this was their best method), provided a seasonal job fair for all city seasonal jobs in conjunction with another city program. A number of the respondents provided recommendations for how cities could improve seasonal employee recruitment. Some of those recommendations are as follows: 1. Go to the local high schools. Page 69 2. Make the job a fun experience and a learning one. Make sure the department staff is friendly and courteous to seasonal staff. Reward with good hourly wage 3. Recruit in the metro area colleges. 4. Post at Community Colleges. 5. Pay them well, make their job as enjoyable as possible, examples: summer employee picnic, volleyball games, etc. They will pass on to peers that a job with the City is enjoyable experience. 6. I think retention is more important than recruitment. A positive work environment and fair treatment go a long way. 7. High school coaches will help recruit for your positions if you have a 16 year old age limit. 8. Contact college placement offices. 9. Recommend incentives, increase in wages, and bonuses. 10. Students that are in high school athletics usually make good park maintenance employees. 11. Vo -Tech Colleges. 12. Use exit interview, encourage strong applicants back, have them recruit friends and advertise at the schools. 13. Offer job variety, good wages and good working conditions and your staff will recruit for you. 14. Work with employment agencies of St. Paul, Minneapolis, Ramsey and Hennepin Counties. Transportation may be an issue, but there are an abundance of youth available for work. 15. Many employees come to us from recreation programs as former coaches or umpires. 16. It is more how you treat them while you have them - sufficient training, supportive supervision - the goal being to have returning staff who recruit for you. Thank you for your participation in the survey. RAL: mdd Page 70 RESPONSE SUMMARY OF SEASONAL PARK MAINTENANCE STAFF SURVEY 1. How may seasonal park maintenance staff do you hire each year? Number of staff 0-5 6-10 11-20 20-35 over 35 Number of Communities 2 8 7 5 4 2. What is the pay scale for seasonal park maintenance staff? (Ten communities had two pay scales. Some separated pay scales for skilled vs non-skilled staff, others separated for six months employees vs three month employs.) Less skilled/shorter term pay ranges or cities with pay rant less than: less than. S5$G phzs first 6 13 13 3 1 1 second 1 6 15 6 0 1 third 0 2 15 9 1. 1 fourth 0 1 9 11 1 1 other 0 0 1 5 1 0 Special skilled/longer term pay ranges first 0 0 4 1 1 0 second 0 0 2 3 0 third 0 0 1 3 1 1 1 fourth 0 0 1 1 3 1 other 0 0 0 0 0 0 1 yes 25 no 3. Do you provide incentive salary (bonus)? 4. Age and experience requirements? Minimum age 16 - 7 Minimum age 17 - 2 Minimum age 18 - 17 Prior work with lawn services or equipment maintenance experience - 7 Driver's License - Page 71 5. What is the timing for hiring? ::::tatStaffam4: Sit• April 116 - 21% EMMWW.-7 1, 4, I. 2, 2 3, 2, 4, 2. 2 2, 2, 4, 10,10 15,12 ao May 255 - 43% 3, 2, 3, 2 4, 3, 3, 5 2, 4, 4 8, 10, 10, 6, 10, 8, 10 12, 12, 12, 15 20 30 10 June 190 - 35% 4, 3, 4, 8 4, 2, 4, 3 4, 2 10, 10, 8, 10 8 12, 16, 15 15 18 40 6. When do you advertise? January & February - 9 February & March -9 April - 5 (three cities don't advertise 7. Normal work hours? 7:30 a.m. - 4:00 p.m. 2 7:00 a.m. - 3:30 p.m. 19 6:00 a.m. - 6:00 p.m. depending on crew 6:00 a.m. - 4:30 p.m., 4 days 2 2:30 p.m. - 10:30 p.m. (1 crew) 9:00 a.m. - 5:00 p.m. (1 crew) 7:00 p.m. - 2:30 p.m. 1 6:00 a.m. - 2:30 p.m. 1 8. Any seasonal staff scheduled to work regular shift on weekends? Yes No 6 What types of jobs do they do? tournaments 4 park shelter cleanup 6 trash runs 9 special events ballfield maintenance 9 Page 72 mowing (parking lots) 6 golf course 2 pool 2 flower maintenance 2 Do not allow overtime for seasonal, so if they are needed for weekend tournaments or trash run they leave early during the week. 9. Where do you advertise: Local Paper 18 Minneapolis Star Tribune 8 St. Paul Pioneer Press 3 Cable TV College Campuses 6 High School 3 City Hall Reader Board 1 CC /Ice Arena Bulletin Board 3 City Newsletter 3 Civil Service 1 State Employment Service 1 Minority Newspaper 1 Spring Recreation Brochure 2 10. How many applicants per job opening for seasonal jobs? 18 AGE LIMIT 13 AGE LIMIT # of Applicants Each Position # of Cities Responding # of Applicants Each Position # of Applicants Responding 1 2 1 2 10 2 3 1 3 4 1 4 5 1 5 3 6 7 10 11 8 9 10+ 3 30 2 Page 73 11._ How many staff return each year? 20-40% 4 40-50% 5 50-75% 9 75 % 7 12. Do you have problems filling positions? Yes 10 No 15 Age 16 requirement? Yes 1 No 8 Age 18 requirement? Yes 10 No 7 13. Have you made any changes in recruiting policy? Yes 6 No 19 Change Made: 1. Provided skilled labor wage above average wage. 2. Advertised for six months in St. Paul paper (not successful this year). 3. Increased wage, contacted college placement offices, posted at colleges. 4. Used Minneapolis Star and Tribune - mixed success, send openings to colleges in metro area is best method, season job fair for all city seasonal jobs in conjunctions with another city. 5. Increased wages. 14. Recommendation for recruitment. (see summary memo) Responaa.aur/Bob May 10. 1995 Page 74