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515 Little Canada Road, Little Canada, MN 55117 -1600 <br />(612) 484 -2177 / FAX: (612) 484 -4538 <br />MEMORANDUM <br />TO: Mayor Fahey & Members of the City Council <br />FROM: Joel Hanson, City Administrator <br />DATE: March 20, 1996 <br />RE: Approval of Planter Project <br />MAYOR <br />Michael I. Fahey <br />COUNCIL <br />Beverly Scalze <br />Jim LaValle <br />Steve Moreton <br />Bob Pedersen <br />ADMINISTRATOR <br />Joel R. Hanson <br />At its March 19, 1996 meeting, the Community Pride Committee recommended to <br />the Council that they be authorized to proceed with the purchase of <br />concrete planters for placement at various intersections throughout the <br />city. The Pride Committee has requested $3,750 from the 10% Fund for the <br />project. It was anticipated that it would allow the purchase of <br />approximately six planters plus related soil and plant materials. In <br />addition, two other parties have offered to donate planters and one local <br />organization has expressed interest in assisting with ongoing maintenance. <br />One quote has been obtained. With freight, the initial price is over $700 <br />per planter and that does not include the addition of our logo. (See <br />picture attached for planter concept.) I have since been trying to find <br />someone in the Twin Cities area who can cast this type of structure to see <br />if costs can be lowered. I hope to be successful and to have more <br />information by Wednesday's meeting, but that is dependent on the suppliers. <br />If we are to have the planters in place during the month of May, I would <br />need authority to purchase as many planters as possible (not to exceed <br />nine) as allowed by the $3,750 subject to negotiating the best price <br />possible. The source of money would be the 10% Fund. The only issue this <br />raises is that the 10% Committee has not yet finalized its priority ranking <br />of expenditures due to uncertainty involving the costs associated with the <br />renovation of the old fire station. (Now that Mr. Finsness has assured us <br />that the initial project budget of $98,500 will not be exceeded, I am <br />calling for a 10% Committee meeting to be held on Monday, April 15, 1996.) <br />The Council has bypassed the ranking process in the past. <br />If the Council is comfortable with this concept, authority to proceed would <br />be appreciated. Otherwise, we will wait for the normal 10% process which <br />means the planters would not be ordered until late April and likely not <br />delivered until late May. <br />JRH:kpv <br />Enclosure <br />Page 93 <br />